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Logistics Assistant Ukraine Lviv

Lviv

  • Organization: NRC - Norwegian Refugee Council
  • Location: Lviv
  • Grade: Junior level - Junior
  • Occupational Groups:
    • Administrative support
    • Logistics
    • Supply Chain
  • Closing Date: 2024-05-28

Below is a brief summary of the role. Please download the Job Description for further details.

 

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.  

Role and responsibilities 

The purpose of the assistant position is to assist in the day to day implementation of the support functions responsibilities. Use actions words such as conduct or assist for the position relevant responsibilities.  

 

Generic responsibilities (max 10) 

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work- and Professional Development Plan. 

  • Adhere to NRC policies, tools, handbooks and guidelines 
  • Assist on the implementation of the Logistics function portfolio according to plan of action 
  • Prepare weekly, monthly status reports for logistics activities as required by management 
  • Ensure proper filing of documents 
  • Promote and share ideas for improvement of the support function 
  • Conduct liaison activities as instructed by supervisor 

Specific responsibilities  

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly. 

Procurement

  • To manage low value procurement requests at the area office according to NRC HB and country SOP. 
  • To liaise with suppliers to ensure prompt and accurate delivery of goods, services and equipment. 
  • To assist in preparation of documentation for bids committee meetings. 
  • Maintain proper files of requisitions, quotations and purchase orders. 
  • To report all procurement status in weekly/ monthly basis to the line manager. 

 

Fleet, and transportation management 

  • Be responsible of the day-to-day management of the fleet and drivers at NRC office that will include fuel allocation for the vehicles.
  • Ensure the weekly movement plan is in place and drivers are assigned accordingly. 
  • Organize for the dispatch of goods and equipment whenever required and verify the packing list, waybills and export documentation 
  • Oversee fuel consumption, purchase, and tracking. 

Critical interfaces 

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are: 

  • Logistics 
  • IT 
  • HR 
  • Finance 
  • Programs 
  • Area Offices 

Competencies  

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:  

1. Professional competencies  

These are skills, knowledge and experience that are important for effective performance.  

Generic professional competencies:  

  • BA in supply chain management or equivalent; 
  • Minimum of 1 year experience from working as Logistician in a humanitarian/recovery context 
  • Previous experience from working in complex and volatile contexts 
  • Documented results related to the position’s responsibilities 
  • Good in English and Ukrainian Languages  
  • Ability to use MS office 

Context/ Specific skills, knowledge and experience:  

  • Computer skills (common Microsoft Windows and Office applications) 
  • Ability to work under pressure and meet deadlines  

2. Behavioral competencies (max 6) 

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position: 

  • Handling insecure environment 
  • Planning and delivering results 
  • Empowering and building trust 
  • Communicating with impact and respect 

 

 Key Information - Please Take Note When Applying

  • Learn more about NRC here and NRC Ukraine
  • To apply as an internal candidate, please click on the suitcase icon “I am an employee” on the top right of the page to be redirected to NRC’s internal career site.
  • Apply by completing all the system-required fields of your experience, employment history, and education in your application.
  • Ensure to attach your latest CV, motivation letter and application in English-Applications submitted without the CV will not be considered.
  • When creating your profile, include your full name as per your passport.
  • Applications that do not meet the minimum standards in terms of experience or qualifications will generally not be considered.
  • Only shortlisted candidates will be contacted. We receive many applicants for each vacant position
  • This position is open to candidates who have the legal right to work in Ukraine. Please note that we are unable to provide work permits or visa sponsorships for this position.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.