Data Clerk (Internal Team)

Requisition ID: req51804

Job Title: Data Clerk (Internal Team)

Sector: Health

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Al-Hassaka, Syria

Advertisement End Date: 18 May 2024

Work Arrangement:

Job Description

Job Overview/Summary:

The Data clerk will be working in Hasaka Serekanyia camp (3 Days) and Washokanyia camp (2 Days), as needed, entering patient’s demographic data, patients’ visit data and submitting weekly reports, managerially reporting to HIS Officer.

Responsibilities:

• Receive the patients and organize the queue.
• Collect and capture patient demographic information, enter this information into PHC Access database.
• Arrange PHC Card for the new patients and give them a unique serial number.
• Ensure the accuracy and validity of entered data.
• Submit weekly reports timely (EWARS, malnutrition ,benefiters count and any related reports requested by supervisor )
• Ensure keep the MMU laptop functionality and viruses’ clearance.

Staff Performance Management, Learning & Development

• Hire, supervise, and build the capacity of team members in relevant technical and management competencies.
• Develop and implement remote management capacity building approaches to build the strengths the teams’ teams in Syria.
• Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Approve and manage time, attendance and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheet submission and carry out probationary reviews.
• Hold high-quality meetings with each direct report on a regular and predictable basis, minimally monthly.
• Provide a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team and providing guidance on career paths.
• As required, identify staff performance issues and work with Human Resources to document and address these in accordance with the National Staff Employment Policies.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Promote and monitor staff care and well-being. Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care needs of both national and international staff.
• Look for opportunities to support staff in their career growth, where appropriate. As part of succession plan and nationalization goals, identify, train and develop capability and capacity of national staff to successfully transition role and responsibilities, by the end of assignment.

 

Qualifications

Part 1: Essential Criteria:

Education:

• University degree or Technical Institute in any related field  

Work Experience:

• Approximately 2 years’ experience in a similar role
• Basic working knowledge of English and fluency in writing, reading, speaking, and listening local language.

Skills and Competencies:

• Excellent knowledge and hands on experience in MS Excel and MS Access desirable and outlook
• Strong problem solving and analytical skills.
• Ability to manage multiple tasks in a time-sensitive environment and in meeting deadlines with attention to detail and quality.
• Demonstrated ability and willingness to take initiative and to be flexible depending on changing priorities and deadlines.
• Excellent writing and verbal communication skills.
• Willing to travel to the field sites.
• Experience of working in medical reporting will be an added.

Part 2: Desirable Criteria:

• Working experience with International NGOs or similar set-up.
• Experience of working in medical reporting or will be an added.

Demonstrated Skills and Competencies:

• A commitment to IRC’s mission, vision, values and IRC Way – Professional Code of Conduct.
• Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development
• Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution.
• Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context.
• Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience.
• Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity.
• Curiosity, a desire to continually learn and develop are a must.
• Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.

Language/Travel:

Arabic is required and English is an advantage

Travel: 100% to field sites in 20% as well as attending regional and global workshops and meetings.

Key Working Relationships:

Position Reports to HIS officer

Position directly supervises HIS officer

Indirect Reporting (If applicable):
Key Internal Contacts: health officers, health manager, health team in HF

Key External Contacts:  Beneficiaries

Professional Standards: IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and carries out policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Respect at Work Fiscal Integrity, and Anti-Retaliation.

Returning National Candidates: We strongly encourage national or returning national candidates to apply for this position. If you are a citizen of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Middle East Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs.

Accountability to Clients: IRC staff must adhere to the commitment of contributing to the sustainability and development of its (CR) Client Responsiveness Mechanisms, preserving the culture of prioritizing the needs of our clients and affected communities by systematically listening to their perspectives and using their feedback to make programmatic decisions and give them greater influence over program design and delivery.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.

Diversity and Inclusion: at IRC MENA, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, sexual orientation, physical or mental ability, ethnicity, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.

IRC is committed to creating a diverse, inclusive, respectful and safe work environment where all persons are treated fairly, with dignity and respect. In keeping with our core values of Integrity, Service, Accountability and Equality, IRC strives to maintain a work environment built on mutual respect in which all individuals treat each other professionally, and free of bias, prejudice, and harassment. IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of IRC Persons in any work setting. All IRC staff, wherever they are located, are accountable for creating an environment free of discrimination, harassment, bullying, and retaliation.