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Operations Specialist

Mongolia

  • Organization: FAO - Food and Agriculture Organization of the United Nations
  • Location: Mongolia
  • Grade: Consultancy - Consultant - Contractors Agreement
  • Occupational Groups:
    • Operations and Administrations
  • Closing Date: 2024-05-29

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

  • FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
  • Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
  • Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
  • FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination  
  • All selected candidates will undergo rigorous reference and background checks
  • All applications will be treated with the strictest confidentiality

Organizational Setting

The Food and Agriculture Organization of the United Nations is mandated to build a world where everyone has access to safe, nutritious food.

FAO office in Mongolia has a diverse portfolio of projects and activities to support the Government Counterparts in Mongolia in addressing challenges related to sustainable transformation of food systems and management of natural resources and the achievement of Sustainable Development Goals in Mongolia.


Reporting Lines

Under the overall supervision of the FAO Representative (FAOR) in Mongolia and direct supervision of the AFAOR, the Operations specialist is responsible for the day-to-day operations of the field projects and will provide assistance in ensuring effective and efficient project planning, implementation progress, monitoring, and outcome evaluation.


Technical Focus

Timely, efficient and effective procurement of goods and services in compliance with the relevant FAO Rules and Regulation.

Tasks and responsibilities

The Operation Specialist will be responsible for the following tasks\:

Tasks and responsibilities

The Operation Specialist will be responsible for the following tasks\:

• Acts as a focal point for all matters related to the daily operation of the field projects assigned. The specific key task is to handle procurement activities in accordance with FAO's rules procedures;
• Assists to arrange project task force meetings and provide secretariat support;
• Implements operational activities following the work plans and project cycle; ensuring timely provision of inputs for personnel, technical support services, contracts, training, equipment/supplies and other needs related to project operations;
• Supports the preparation of the project work plan; monitors project progress and identifies corrective measures to overcome operational constraints;
• Assists with the management of the project budget and processes revisions as requested;
• Coordinates the timely preparation and submission of project progress and terminal report, and other reports including financial reports as required by the project agreement, as well as assisting in the preparation of analytical reports;
• Ensures the quality of data/documentation in the field programme management information system (FPMIS);
• Undertakes procurements of the project as per the work plan and procurement plan in accordance with FAO procurement rules and procedures thus to ensure timely delivery of the goods and services for the project needs;
• Supports in the preparation of and be responsible for the monitoring of the Letters of Agreement (LoA) including the budget and supporting documents and ensures the quality of LoAs in line with FAO procedures and regulations;
• Coordinates actions related to timely field project completion/closure, including identification of project follow-up requirement;
• Undertakes other assignments as required to ensure the success of the projects.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING


Minimum Requirements

• University degree in business/public administration, finance, economics, commerce, marketing or a related field and
• A minimum of 5 years of relevant experience in procurement OR related activities,
• Working knowledge (proficient - level C) of English
• National of Mongolia

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Extent and relevance of experience in the field of Corporate Environmental Responsibility.
• Demonstrated knowledge of internationally recognized procurement standards
• The ability to operate under pressure and meet deadlines
• Extent and relevance of experience in public sector procurement dealing with complex contractual issues;
• Ability to work efficiently and accurately
• Knowledge of market research

ADDITIONAL INFORMATION

  • FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
  • Applications received after the closing date will not be accepted
  • Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/
  • For additional employment opportunities visit the FAO employment website\: http\://www.fao.org/employment/home/en/
  • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance\: https\://fao.service-now.com/csp

FAO IS A NON-SMOKING ENVIRONMENT

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.