By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Project Manager (Transactional projects)

Antananarivo

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Antananarivo
  • Grade: Junior level - IICA-1, International Individual Contractors Agreement
  • Occupational Groups:
    • Operations and Administrations
    • Project and Programme Management
    • Managerial positions
  • Closing Date: 2024-05-30

Job categories Project Management
Vacancy code VA/2024/B5301/28171
Level ICS-9
Department/office AFR, CDMCO, DR Congo
Duty station Antananarivo , Madagascar
Contract type International ICA
Contract level IICA-1
Duration Ongoing - Renewable subject to satisfactory performance and budget availability
Application period 15-May-2024 to 30-May-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

Project Delivery and Performance 
  • Develop, complete and update implementation plan(s)

  • Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Board. 

  • Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span. 

  • Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.

  • Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.

  • Liaise with any external suppliers or account managers

  • Manage acceptance and delivery of work packages

  • Monitor project progress ensuring that work packages are being executed properly

  • Control project and work packages changes

  • Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved

  • Identify and report to the supervisor potential business opportunities for UNOPS


Procedures 
  • Comply with all organizational policy and specifically the Project Management Manual

  • Prepare/adapt all relevant plans for approval by the Project Board.

  • Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan

  • Ensure maintenance of the project files and lessons learned are recorded

  • Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.

  • Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project

  • Understand the unique structures of the UN and budget appropriately for personnel

  • Manage expenditures against the budget (based on accurate financial reports)

  • Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.

  • For project closure purposes, provide a formal handover of the project to the closure manager

  • Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations


Monitoring and reporting
  • Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.

  • Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).

  • Maintain diaries and progress reports as required by the organization’s standard procedures.

  • Provide routine oversight and analysis of delivery data within the dashboard system.

  • Ensure all project team members track and regularly update milestones and targets for the duration of projects' life span

Stakeholder engagement
  • Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies

  • Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders

  • Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications

  • Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs


Quality assurance
  • Work with internal stakeholders to ensure projects comply with audit requirements

  • Work with procurement/purchasing staff to ensure effective interface with suppliers' quality systems

  • Coordinate quality reviews of project documents and deliverables

  • Provide quality control for management outputs (project documents, reports, etc.)

Knowledge management and innovation
  • Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff.

  • Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices 

  • Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice

  • Research and logging of lessons learned throughout the project life span.

  • Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies

Personnel Management
  • Lead and motivate the project management team

  • Ensure that behavioural expectations of team members are established 

  • Ensure that performance reviews are conducted fairly, accurately and timely

  • Select, recruit and train team as required and taking into account gender parity and diversity objectives.

  • Ensure safety and security for all project personnel and comply with UNDSS standards

Education/Experience/Language requirements

EDUCATION
  • Advanced University Degree in a relevant discipline  in Project Management, Business Administration, International Relations, Procurement, Development Studies,or other relevant discipline is required.
  • A combination of Bachelor’s degree with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above.
EXPERIENCE
  • A minimum of 5 years' experience in project development and management, with focus on monitoring, reporting,development and coordination in either public or private sector organizations is required

  • Experience in developing countries or post conflict environments is an asset.

  • Experience in writing reports, performing data analysis, and writing technical documents is an asset.

  • Knowledge of quality assurance methodologies is an asset.

  • Experience in risk management is an asset.

  • Experience working in multicultural teams is an asset.

  • Experience in managing teams is an asset.

  • Strong analytical capabilities with the ability to manage tasks associated with the development of projects.

  • Strong Problem Solving Skills.

LANGUAGE

  • Full working knowledge of English and French


We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.