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Project Associate (Roster)

Dushanbe

  • Organization: UNDP - United Nations Development Programme
  • Location: Dushanbe
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: 2024-05-30

Background

 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
 

UNDP is the United Nations' global development network, an organization helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion by supporting countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience to sustain development results. The network is active in about 170 countries and is present in Tajikistan since 1994. Our current focus in the country is on sustainable economic development, good governance, building resilience to climate phenomena, developing the country’s potential on green energy, and reducing the burden of HIV/AIDS and Tuberculosis. 

UNDP Tajikistan is announcing the position of the Project Associate for three Country Office clusters: Resilience, Governance and Sustainable Economic Development to support implementation of project activities as assigned by and under direct supervision of the UNDP Project Manager. The Project Associate collaborates with UNDP relevant staff both programme and operations personnel in UNDP Country office in Dushanbe and relevant project personnel.

It is a call for a Roster of qualified candidates to express their interest in future upcoming opportunities.

The candidates will be included into the UNDP Tajikistan Roster for the position of Project Associate and remain in the pool for the duration of 36 months in line with the UNDP policy and procedures. The rostered candidates will be invited to participate in the validation interview for the position(s) once it becomes vacant and/or available depending on office needs. The offer will be made based on the interview outcomes.

Duties and Responsibilities

The Project Associate will carry out the following duties and responsibilities.

       Summary of Key Functions: 

  • Programmatic support
  • Operational support 
  • Collaboration and partnership
  • Any other task assigned by the Supervisor
  1. Programmatic support:
  • Provide programmatic support in planning, implementing, reporting and monitoring activities in in accordance with the Project Document.
  • Assist with development and implementation of innovative solutions and approaches for successful implementation of the project activities.
  • Contibute for provision of inputs to project reporting and ensuring timely preparationof monitoring  including quarterly, semi-annual, and annual programmatic reports in the form and substance satisfactory to UNDP and donor.
  • Assist in collecting, compiling, and providing information for preparation of project briefs, presentations, reports.
  • Assist in preparation of project official correspondence to all relevant project partners;
  • Maintain project monitoring database and participate in monitoring field visits to project sites. 
  • Assist in ensuring effective communication and visibility of project interventions and achievements.
  • Provide inputs in the development and producing knowledge products, i.e. case studies, success stories, lessons learnt reports, press releases, sub-projectatlas and project briefs, etc.
  • Develop sub-projects atlas, and information briefs and brochures about the project.
  • Continuously analyze, record and report on relevant project activities, issues, risks, etc. to ensure the quality assurance of project interventions.

       2. Operational support:

  • Provide support in planning and implementing operational activities in accordance with Project Document (e.g., drafting and monitoring of project initiatives, support with initialization and follow up on project related procurement cases, liaise with contractors, etc.).
  • Prepare ToRs for consultants, experts and service providers and support organizing selection, recruitment and development of mission programmes of international and local experts, as required according to UNDP rules and regulations.
  • Assist in organization of different project related events (e.g. workshops, seminars / training, project Steering Committee Meetings), design agendas and take notes, perform translation when necessary;
  • Assist with logistical arrangements for project missions and expert visits, prepare briefing kits and background materials.

      3. Collaboration and partnership:

  • Work collaboratively in a team environment with other colleagues in UNDP UNDP CO as well as project partners to ensure successful implementation of project activities related to M&E and communication.
  • Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the necessary project related reports. 
  • Contribute to the effective cooperation and partnership with national and sub-national government partners, civil society institutions, other development programmes and agencies active in the targeted areas in relation to project activities. 
  • When requested by supervisor take part in meetings and events organized by UNDP and/or other partners, including government, on topics relevant to project scope and inform supervisor on results of meetings.
  • Provide inputs in the development and producing knowledge products, i.e. case studies, success stories, lessons learnt reports, press releases and etc.

4.      Institutional Arrangement

The Project Associate is expected to support implementation of project activities as assigned by and under direct supervision of Project Manager. The Project Associate will be based in Dushanbe and collaborate with UNDP relevant staff from UNDP Country office in Dushanbe

 
Competencies

Core Behavioural Competencies

 
Achieve Results- LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively- LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 
 
Learn Continuously- LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
 
Adapt with Agility- LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
 
Act with Determination- LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
 
Engage and Partner- LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
 
Enable Diversity and Inclusion- LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 
 
Cross-Functional & Technical competencies
 
Business Management - Project Management- Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.
 
General (across the functions- Event planning and execution- Ability to plan, manage and execute of public and private events to ensure that they support and amplify individual communications and advocacy initiatives, as well as UNDP's overall brand and mandate.
 
Business Management- Partnerships Management- Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies. 
 
Business Management- Operations Management- Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner.
 
Administration and Operation- Events management (including retreats, trainings and meetings)- Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements.
 
Partnership Management -Relationship management- Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding.
 
Business Management- Communication- Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.  Ability to manage communications internally and externally, through media, social media and other appropriate channels
 
 
Required Skills and Experience

 
Education:
  • Secondary Education is required, OR
  • University degree from the recognized University/Institution in economics, public administration, social science or any other development related field will be given due consideration, but it is not a requirement.
Experience:
  • Minimum 6 years (with Secondary Education) or 3 years (with Bachelor’s Degree) of relevant experience in administration or project implementation support service at the national or international level is required.
  • Excellent computer skills, including full command of text and spreadsheet programmes, data bases and web-based communication tools.

Languages:

  • Language skills: Fluency in Tajik and English languages is mandatory. 
  • Knowledge of Russian is an advantage.

Desired skills:

  • Understanding of development context and work experience with international development agencies is an added advantage. 
  • Experience in M&E, communication and other related area.
  • Experience in organizing exchange workshops and/or training activities at the national or international level is an asset.
  • Sound knowledge of country context and development challenges.
  • Affinity with the mandate and role of the United Nations
Disclaimer

 

 
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

 
Applicant information about UNDP rosters

 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

 
Non-discrimination

 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

 
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

 
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