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Intern - Operations and Common Premises/Services

Istanbul | Ankara

  • Organization: UNDP - United Nations Development Programme
  • Location: Istanbul | Ankara
  • Grade: Internship - Internship
  • Occupational Groups:
    • Operations and Administrations
  • Closing Date: 2024-05-26

Background

UNDP’s Istanbul Regional Hub is UNDP`s advisory hub for the Europe and CIS region tasked with the responsibility to provide policy and programmatic support to UNDP´s development activities in the region. Throughout UNDP´s focus areas, it works towards increasing the impact of UNDP´s activities in the region by assisting Country Offices in development of country-level initiatives through advisory services and technical support and by implementing regional-level projects in partnership with a wide range of partners supported to a global network of expertise. Under the leadership of the Manager, the RBEC’s Regional Hub Centre employs will a multi-disciplinary team of specialists and advisors, project managers, operations and programme support staff. The Regional Hub is also used by various outposted staff from HQs units and the office share common premises with other UN Agencies and offices (e.g., UN Women, South-South Unit, etc.)

Under the overall guidance and supervision of the Common Premises Coordinator, the incumbent assists in the overall management of common premises related services, administers and executes processes and transactions ensuring high quality and accuracy of work. The Common Services Intern works in close collaboration with the other members of the Operations team, Programme and projects staff in the Istanbul Regional Hub and other UN agencies staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

  • The main task of an Intern will be to contribute to the accomplishment of various UNDP IRH Administrative functions  
  • Main duties of an intern will be as following:
  • Assist in coordination and organization of shipments and customs clearance, insurance, space management, procurement of supplies for the office.
  • Records and monitors issues related to utilities payments.
  • Assist with the management of cleaning and catering services in the common premises
  • Support with protocol matters, registration of staff and other administrative matters
  • Coordination of pouch related matters. Informs staff on schedule of diplomatic pouch; collection and disbursement of diplomatic pouch, directs incoming correspondence to appropriate staff members
  • Provides support for the provision of reliable registry services.
  • Following up on e-mail exchange and ensuring requests are not missed
  • Assist in coordination of work of cleaning personnel
  • Other required support to the work of IRH Common Premises coordinator

Competencies

  • Excellent relationship management, communication and analytic skills;
  • A well-organized individual with the ability to multi-task;
  • A team player: ability to work productively and effectively with others;
  • Excellent IT literacy.

Required Skills and Experience

Education:

Applicants to the UNDP internship programme must at the time of application meet one of the following requirements:

  • Be enrolled in a postgraduate degree programme (such as a master’s programme, or higher);
  • Be enrolled in the final academic year of a first university degree program (minimum bachelor’s level or equivalent)
  • Have graduated with a university degree (as defined in (a) and (b) above) in a degree programme in relevant discipline such as Business or Public Administration or other related fields, and, if selected, must start the internship within one-year of graduation.
  • Be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this program

Experience:

  • Previous related work experience in a national or an international entity would be an asset but is not required.

Language skills:

  • Proficiency in written and spoken English;
  • Turkish or Russian language knowledge is an asset.

Learning:

  • The intern will develop a good overview of the management of common premises and administration of the office  practices.

5. Notes:

Financial Issues:
Internships within the UN system are subject to conditions the applicant must get familiar with before signing his/her internship agreement.
Starting from January 2020 interns will receive stipends according to UN rules and regulations.
Any further costs associated with the internship must be borne by the nominating institution, related institution or government, which may provide the required financial assistance to its students; or by the student, who will have to obtain financing for subsistence and make his or her arrangements for travel, accommodation and other costs.

Application procedure:
The application should contain:

  • Brief Cover Letter (in English) stating interest in and qualifications for the post;
  • Current and complete CV in English;
  • Please group all your documents into one (1) single PDF document as the system only allows to upload maximum one document.

Candidates who are selected must submit the following documents:

  • Official letter from the University confirming enrolment in a graduate-level degree programme;
  • Proof of medical and life/accident insurance valid for the location in which the internship will be carried out. Selected intern must have medical and life insurance.

Conditions: 
UNDP only accepts interns for a minimum of 6 weeks and a maximum of 6 months; 
UNDP accepts no responsibility for costs arising from accidents, illness or death during the internship; 
Interns are not staff members and may not represent UNDP in any official capacity; 
Interns are responsible to arrange for their own visa and residence documents, and need to plan for these well in advance;  

Subsequent Employment:
The purpose of the Internship Programme is not to lead to further employment with UNDP but to complement an intern’s studies. 
Therefore, there should be no expectation of employment at the end of an internship.
More information available at: .

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.