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Support Service - Logistics Associate


  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Mogadishu
  • Grade: Administrative support - LICA-6, Local Individual Contractors Agreement
  • Occupational Groups:
    • Administrative support
    • Logistics
    • Supply Chain
  • Closing Date: 2024-05-30

Job categories Administration
Vacancy code VA/2024/B5001/28183
Department/office GPO, NYPO, PSC, Peace and Security Cluster
Duty station Mogadishu, Somalia
Contract type Local ICA Support
Contract level LICA-6
Duration Ongoing contract (Open-ended, subject to organizational requirements, availability of funds and satisfactory performance)
Application period 16-May-2024 to 30-May-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

*CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE ENCOURAGED TO APPLY *Qualified female candidates are strongly encouraged to apply

Under the supervision of the Logistic and Asset Management Analyst, he/she will be responsible for the following main duties:

  • Implement a logistical plan to manage a smooth Customs process and delivery for all imported goods to Somalia, or domestic shipments, in coordination with the procurement team and the asset management team.
  • Arrange customs clearance, releases of UNMAS/UNOPS imported supplies, materials, and equipment.
  • Liaise with relevant governmental authorities and stakeholders on all logistics needs to ensure smooth delivery of UNMAS/UNOPS shipments.
  • Coordinate with UNSOS Director’s office for all arriving shipments and ensure that all necessary Note Verbale approvals are timely approved for customs clearance.
  • Coordinate with UNOPS suppliers, shipping agencies, and customs clearance agents to ensure safe and fast release and collection of goods and storage in line with INCOTERMS set in the contracts.
  • Check and ensure the correctness of shipping documents received from UNOPS suppliers in compliance with UNOPS requirements.
  • Represent UNOPS with all relevant authorities in Somalia for customs clearance and import approvals.
  • Receipt and inspection of all delivered assets from contractors, suppliers under the supervision of the Logistics and Asset Management Analyst.
  • Manage inspection of all stores and equipment for correct quantity, quality, damage, completeness, and serviceability, with direction from Logistics and Asset Management Analyst.
  • Ensure that a register for assets, non-expendable property and equipment Purchase Orders is established and maintained/updated on an ongoing basis.
  • Ensure all assets and equipment received are stored safely, correctly, and securely depending upon the item classification.
  • Ensure any discrepancies are fully investigated and resolved using the Loss and Damage process.
  • Process entry and exit clearances for shipments arriving and/or being sent to various sectors across Somalia.
  • Process Cargo Manifest requests for UNMAS/UNOPS shipments and deliver cargo to Movement Control Unit of the UNSOS mission for onward shipment.
  • Maintain an accurate shipment tracking sheet and update the procurement team on the shipments expected dates and any challenges encountered with the suppliers.
  • Ensure all stored assets are securely kept, protected from elements, well-organized, and properly accounted for.
  • Prepare and submit logistical reports as requested by the supervisor.
  • Implement and maintain sound asset management and inventory control system in accordance with UNOPS Asset Management policy.
  • Ensuring all UNOPS drivers are adhering to UNOPS driving and safety regulations.
  • Assist in the Asset verification exercise carried out on regular basis and upon request from the Logistics and Asset Management Analyst.
  • Update stocks records on weekly basis and advise each project pillar on what equipment is available
  • Ensure that the stores are well arranged and items requiring special conditions e.g. ACs are well stored in AC containers.
  • Perform any other relevant duties required by Supervisor.

Education/Experience/Language requirements

a)      Education:

  • First Level University Degree (Bachelor Degree or equivalent) with two years of relevant experience; OR
  • High School (Secondary or equivalent) with six years of relevant experience is required.

b)      Experience:

  • Relevant experience is defined as experience working in Logistics, Asset Management, Cargo Management, Supply Chain Management or Support Services.
  • Computer Literacy is required.

c)     Language:

  • Fluency in English (speaking, writing, and reading) is required.
  • Fluency in Somali (speaking, writing and reading) is required.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.