Support Service - Logistics Associate

*CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE ENCOURAGED TO APPLY *Qualified female candidates are strongly encouraged to apply


Under the supervision of the Logistic and Asset Management Analyst, he/she will be responsible for the following main duties:

• Implement a logistical plan to manage a smooth Customs process and delivery for all imported goods to Somalia, or domestic shipments, in coordination with the procurement team and the asset management team.
• Arrange customs clearance, releases of UNMAS/UNOPS imported supplies, materials, and equipment.
• Liaise with relevant governmental authorities and stakeholders on all logistics needs to ensure smooth delivery of UNMAS/UNOPS shipments.
• Coordinate with UNSOS Director’s office for all arriving shipments and ensure that all necessary Note Verbale approvals are timely approved for customs clearance.
• Coordinate with UNOPS suppliers, shipping agencies, and customs clearance agents to ensure safe and fast release and collection of goods and storage in line with INCOTERMS set in the contracts.
• Check and ensure the correctness of shipping documents received from UNOPS suppliers in compliance with UNOPS requirements.
• Represent UNOPS with all relevant authorities in Somalia for customs clearance and import approvals.
• Receipt and inspection of all delivered assets from contractors, suppliers under the supervision of the Logistics and Asset Management Analyst.
• Manage inspection of all stores and equipment for correct quantity, quality, damage, completeness, and serviceability, with direction from Logistics and Asset Management Analyst.
• Ensure that a register for assets, non-expendable property and equipment Purchase Orders is established and maintained/updated on an ongoing basis.
• Ensure all assets and equipment received are stored safely, correctly, and securely depending upon the item classification.
• Ensure any discrepancies are fully investigated and resolved using the Loss and Damage process.
• Process entry and exit clearances for shipments arriving and/or being sent to various sectors across Somalia.
• Process Cargo Manifest requests for UNMAS/UNOPS shipments and deliver cargo to Movement Control Unit of the UNSOS mission for onward shipment.
• Maintain an accurate shipment tracking sheet and update the procurement team on the shipments expected dates and any challenges encountered with the suppliers.
• Ensure all stored assets are securely kept, protected from elements, well-organized, and properly accounted for.
• Prepare and submit logistical reports as requested by the supervisor.
• Implement and maintain sound asset management and inventory control system in accordance with UNOPS Asset Management policy.
• Ensuring all UNOPS drivers are adhering to UNOPS driving and safety regulations.
• Assist in the Asset verification exercise carried out on regular basis and upon request from the Logistics and Asset Management Analyst.
• Update stocks records on weekly basis and advise each project pillar on what equipment is available
• Ensure that the stores are well arranged and items requiring special conditions e.g. ACs are well stored in AC containers.
• Perform any other relevant duties required by Supervisor.

a)      Education:

• First Level University Degree (Bachelor Degree or equivalent) with two years of relevant experience; OR
• High School (Secondary or equivalent) with six years of relevant experience is required.

b)      Experience:

• Relevant experience is defined as experience working in Logistics, Asset Management, Cargo Management, Supply Chain Management or Support Services.
• Computer Literacy is required.

c)     Language:

• Fluency in English (speaking, writing, and reading) is required.
• Fluency in Somali (speaking, writing and reading) is required.