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Junior Professional, Corporate Secretary

  • Organization: NDB - New Development Bank
  • Location:
  • Grade: Junior level - Junior
  • Occupational Groups:
    • Administrative support
    • Public, Private Partnership
  • Closing Date: Closed

Closing on: June 18, 2024 at 11:59pm (China Standard Time)
Based in: Shanghai, China
Target Market: Global recruitment

Under the leadership and guidance of the Director General and Corporate Secretary, the incumbent will support the functioning of the Board of Governors, Board of Directors, and Board Committees, contribute to ensuring the adherence of Articles of Agreement and Rules and Procedure related to the Board of Governors and the Board of Directors, as well as be responsible for recording the outcomes of Board meetings.

Specific responsibilities include, but not limited to: 

•    Contribute to the facilitation of the decision-making of the Board of Directors and the Board of Governors, under guidance and direction of the Director General and Corporate Secretary.
•    Draft or review documents, policies and communications that are circulated to the Board.
•    Engage the stakeholders in the Bank and follow-up on the implementation of the decisions of Board of Governors and the Board of Directors.
•    Draft the Resolutions, Minutes and Summaries of Board meetings.
•    Act as one of the focal points for a committee and coordinate activities thereunder.
•    Prepare meeting notifications, correspondence, and agendas.
•    Assist in the planning and organization of the Annual Meetings, Board Meetings, Retreats, Executive Committee meetings, Board seminars, etc.
•    Promote good governance and monitor and promote compliance with Articles of Agreement, the Rules and Procedure and relevant policies. 
•    Accurately interpret Bank Policies and other relevant documents
•     Ensure high-quality communications, event planning, and project management related to the Board matters. 
•    Other duties and responsibilities assigned from time to time.

Position requirements 

•    Minimum one year of relevant work experience is preferred. Candidates with less than one-year work experience, and Fresh Graduates who have obtained the education degrees, as required by NDB, could also be considered.
•    Exceptional verbal and written communications skills. 
•    Experience of drafting and editing policies and official documents will be an advantage. 
•    Exceptional problem solving, communication, and interpersonal skills with high resilience and drive in achieving objectives and goals.
•    Relevant experience in a multi-cultural work environment fostering a climate of teamwork and collaboration.
•    Master’s Degree or equivalent in law or other field relevant for NDB mandate. 

This vacancy is now closed.