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Programme Officer (Operations)

Rome

  • Organization: FAO - Food and Agriculture Organization of the United Nations
  • Location: Rome
  • Grade: Mid level - P-3, International Professional - Internationally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • Project and Programme Management
  • Closing Date: 2024-07-02

IMPORTANT NOTICE\: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments
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• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
  
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
The General Fisheries Commission for the Mediterranean (GFCM) is a Regional Fisheries Management Organization (RFMO) established under the provisions of Article XIV of the FAO Constitution. The main objective of the GFCM is to promote the development, conservation, rational management and best utilization of living marine resources, as well as the sustainable development of aquaculture in the Mediterranean and the Black Sea.
To this end, the GFCM adopts binding recommendations and other resolutions and ensures these decisions are implemented. The GFCM decision-making process is based on the work of several subsidiary bodies, which lead advisory processes that start with field monitoring and data collection and culminate in the formulation of appropriate management and conservation measures. In line with its mandate and main strategic priorities agreed by its contracting parties, with the United Nations Sustainable Development Goal 14 and the FAO Four Betters, the GFCM focuses on i) Fisheries and ecosystems\: healthy seas and productive fisheries; ii) Compliance and enforcement\: a level playing field to eradicate illegal, unreported and unregulated fishing; iii) Aquaculture\: a sustainable and resilient sector growing to its full potential; iv) Livelihoods\: decent employment and engaged fishers towards profitable fisheries; and v) Capacity development\: technical cooperation, knowledge sharing and efficient partnerships in a subregional perspective.
To support these endeavors, the GFCM Secretariat Programme and Liaison Team is inter alia responsible for the operational implementation of the GFCM workplan\: it manages the portfolio of GFCM projects, overseeing their preparation, monitoring and reporting phases, it handles operations and procurement actions (both at headquarters and field level) in coordination with relevant FAO services and ensures, as appropriate, the necessary liaison with Decentralized Offices, goods and service providers, donors and internally between teams on relevant programme matters.
The post is located at the GFCM headquarters at Palazzo Blumenstihl (via Vittoria Colonna 1, Rome, Italy).

Reporting Lines
The Programme Officer (Operations) reports to the GFCM Programme Officer (Fishery Liaison), supports the GFCM technical teams at headquarters and in the field, as well as maintains regular contact with relevant FAO Divisions, Regional Offices and Country Offices in the GFCM area of application.

Technical Focus
Lead and coordinate all phases of the operational lifecycle towards the implementation of strategic activities envisaged in the context of the GFCM portfolio, in line with the GFCM mandate, adopted strategies and in compliance with FAO rules and regulations.

Key Results
Develop, implement, monitor and evaluate assigned programme/projects.

Key Functions
• Participates in the development, implementation and evaluation of assigned programmes/projects, etc.; monitors and analyses programme/project development and implementation.
• Reviews relevant documents and reports; identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow-up actions.
• Assists in policy development, including the review and analysis of issues and trends, preparation of impact evaluation or equivalent studies, etc.
• Prepares various written outputs, e.g. drafts background papers, analyses, sections of reports and studies, inputs to publications, etc.
• Undertakes outreach activities; conducts training workshops, seminars, etc.; makes presentations on assigned topics/activities.
• Coordinates activities related to budget and funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and prepares related documents/reports (pledging, work programme, programme budget, etc.).

Specific Functions
• Oversees project operations and provides operational guidance to GFCM ongoing and pipeline projects.
• Plans, develops and manages all aspects related to headquarters and field-based operations carried out to fulfil the GFCM mandate within its area of application, in compliance with corporate policies and in alignment with GFCM strategic objectives, taking into account eligibility/feasibility matters and seasonality of the activities.
• Interacts with relevant FAO Regional Offices, Country Offices and headquarters business owners in relation with operational matters and liaises, as and when necessary, with resource partners and stakeholders for smooth implementation of projects at regional, subregional and country level.
• Supervises all stages of the procurement cycle, from planning to closure, to assist the Organization in meeting requirements for procuring goods, services and works in a timely manner, ensuring ‘best value for money’ and in accordance with the FAO rules and regulations.
• Manages solicitation processes, provides expert inputs to the evaluation process of bids/proposals and oversees operational clearance for all invoices and financial reports received in connection to related contractual tools ensuring that the obligations of both FAO and the vendor have been fulfilled.
• Participates in selected phases of the project lifecycle supporting the formulation, development, implementation, monitoring and reporting on the execution of project activities within the context of the GFCM portfolio.
• Supervises the production and timely circulation of periodic ad-hoc management reports, including for the identification of risks to the implementation of project operations.
• Proposes risk mitigation measures and undertakes corrective actions in view of safeguarding GFCM's reputational integrity.
• Reviews corporate policies, runs feasibility assessments, analyses external conditions affecting the execution of project implementation, advising decision-makers on best practices to be adopted across all phases of the project cycle.
• Performs other related duties as required.

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CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements
• Advanced university degree in business administration, public administration, development economics, project management or another field relevant to the work of the Organization.
• Five years of relevant experience in programme or project management, operations management and/or procurement, including in the context of international organizations.
• Working knowledge (proficient – level C) of English and limited knowledge (intermediate – level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish).

Competencies
• Results Focus
• Teamwork
• Communication
• Building effective relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills
• Work experience in more than one location or area of work, particularly in field positions.
• Extent and relevance of experience in the field of administration, human resources, finance and management.
• Extent and relevance of experience in programme/project formulation, analysis, planning and implementation.
• Extent of knowledge of planning and budgetary processes and associated tools.
• Understanding of FAO policies and programmes is considered a strong asset.
• Proficiency in the preparation and revision of technical documents and reports.
• Extent and relevance of knowledge of policies adopted by the GFCM and of the operations and functioning of Regional Fisheries Management Organizations (RFMOs) is a strong asset.
• Expertise on the FAO procurement policy and knowledge of FAO corporate systems (namely, the Field Programme Management Information System (FPMIS), the Integrated Management Information System (iMIS), the Global Resource Management System (GRMS)) would be an advantage.

FAO staff are expected to adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

GENERAL INFORMATION


• All candidates should possess computer/word processing skills
• FAO reserves the right not to make an appointment

• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

CONDITIONS OF SERVICE
A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link\: https\://commonsystem.org/cp/default.asp

FAO encourages a positive workplace culture to increase inclusivity and diversity within its workforce . FAO applies measures in which all staff members contribute equally and in full to the work and development of the Organization. This includes\:
• elements of family-friendly policies
• flexible working arrangements
• standards of conduct

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply and submit your application
• Your application will be screened based on the information provided on your online profile
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http\://www.whed.net/

• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile

• We encourage applicants to submit the application well before the deadline date

If you need help, or have queries, please contact\: Careers@fao.org


FAO IS A NON-SMOKING ENVIRONMENT
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.