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Project Clerk

Beijing

  • Organization: UNDP - United Nations Development Programme
  • Location: Beijing
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: 2024-06-25

Background

 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP works in about 170 countries and territories, helping to end poverty, reduce inequalities and exclusion, as well as protect the planet, in line with the 2030 Agenda for Sustainable Development and the Sustainable Development Goals (SDGs). Together, these efforts aim to ensure that improvements in human wellbeing remain within ecological boundaries. We also help countries to develop policies, leadership skills, partnering abilities and institutional capabilities, as well as build resilience, in order to achieve the SDGs.  

UNDP China has been working in China over the past 40 years, partnering to advance various phases of China’s development. UNDP China’s actions and programmes for the period of 2021-2025 are defined in its Country Programme Document for China (CPD), prepared in cooperation with the Government of China and other partners. The CPD contributes to the United Nations Sustainable Development Cooperation Framework for China 2021-2025 and aligned to support the development priorities outlined in the Government of China’s 14th Five Year Plan. 

We support the attainment of the SDGs in China, by promoting sustainable development principles in policies and decision-making, focusing on reducing inequality, promoting inclusive, low-carbon growth and protecting the environment.  Our work involves shaping the policy discourse and practices in China’s development cooperation and overseas public and private financing by providing policy and technical guidance on alignment with international best practices and norms. In addition, UNDP leverages its global network and South-South Cooperation (SSC) to facilitate mutual knowledge and experience sharing between China and partner countries on best practices and lessons learned to advance the SDGs. 

UNDP’s CPD implementation to support fulfilment of China’s commitments towards multilateral environmental agreements encompasses engagement with more than 15 Ministries and government representatives at the national and sub-national levels, private sector and local stakeholders. 

The Project Clerk  will directly report to Assistant Resident Representative  - Planet Pillar, supporting the management of both ongoing and pipeline projects for the entire Planet Pillar and ensuring effective and efficient coordination among the different portfolios of the Planet Pillar encompassing across Biodiversity and Ecosystem; Climate Change Mitigation; the Montreal Protocol; Chemicals and POPs Management; Alternative Livelihoods and Renewable Energy; along with the Global Environment Facility (GEF) Small Grants Programme.  The Project Clerk will serve as a focal point to support the Programme Associates in the Planet Pillar to collect and consolidate data and report on Planet Pillar’s progress. 

 
Duties and Responsibilities

1. Support effective coordination, monitoring and communications of Planet Team’s Overall CPD Implementation
  • Provide regular updates to UNDP China Management Team on the CPD implementation status and pipeline projects and Government of China’s priorities to advance the SDGs, Five Year Development plan and dual carbon goals;
  • Supports the provision of technical updates and briefings to designated government counterparts and partners on the implementation of the CPD in China;
  • Support efforts to further consolidate information to strengthen communications, advocacy and visibility;
  • Support Pillar wide efforts on risk-informed programmes and operations enabling full compliance of corporate requirements of projects funded by the vertical funds and the private sector.
  • Support UNDP’s effective engagement in the relevant UN Results and Theme Groups in China, notably the UN Results Group on Planet. 

2. Support effective planning and implementation of Planet Teams’ missions and thematic events  

  • Support in the procurement, administrative and financial management, and logistics for internal and external missions, events and activities;
  • Support in the preparation and organization of meetings, workshops, seminars, PAC, outreach activities and if required, provide translation services and note-taking;
  • Contribute to the integration of women empowerment and gender equality aspects in programming, including quality assurance of assigned gender markers, as required.

3. Provide support to UNDP high-level missions and thematic events to advance the SDGs 

  • Coordinate meetings and engagement for high level missions with key government counterparts, including preparation of briefing notes, background documents and analysis required for the missions;
  • Support the effective completion of follow-up actions emanating from the UNDP high-level missions and thematic events. 
 
Competencies

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements 
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible 
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination 
 
Business Direction & Strategy - Business Acumen - Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome; Knowledge and understanding of the operational frameworks in the organization and ability to make good judgments and quick decisions within such frameworks
Business Development - Knowledge Generation - Ability to research and turn information into useful knowledge, relevant for content, or responsive to a stated need

Business Management - Results-based Management - Ability to manage programmes and projects with a focus at improved performance and demonstrable results

Business Management - Project Management - Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
Business Management - Change Mangement - Ability  to prepare, support, and help individuals and teams in designing and implementing organizational change
2030 Agenda: Planet - Nature, Climate and Energy - Ecosystems and Biodiversity: Natural Resource Management
2030 Agenda: Planet - Nature, Climate and Energy - Ecosystems and Biodiversity: Socio-environmental impacts of natural resource extraction
 
Required Skills and Experience

 
Education:

Secondary education (Completion of High School Education) is required. 

University degree (Bachelor’s degree) in social science, especially Environmental Science, Natural Resources, Climate Change and Energy, finance and programme management will be given due consideration but is not a requirement.

Experience:
 
Minimum 4 years (with Secondary Education) or 1 year (with Bachelor´s degree) of relevant experience in operations or programme support
 
Required skills 
  • Experience in Microsoft Office, Windows-based applications, integrated web-based management systems, spreadsheets and databases
  • Basic knowledge of ERP system 
  • Strong interpersonal skills & team spirit, organizational and communication skills 
Desired skills in addition to the competencies covered in the Competencies section
 
  • Relevant project implementation and operation experience is preferred
  • Relevant experience in NGO, international institutions/orgnizations, or government is an asset
  • Knowledge of natural resources management or ecosystem is an asset.
Required Language(s) : Fluency in Chinese  and  English is required. 
 
Disclaimer

 

 
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

 
Applicant information about UNDP rosters

 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

 
Non-discrimination

 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

 
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

 
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