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VAC-12173 Warehouse Assistant

Bamako

  • Organization: CTG - Committed To Good
  • Location: Bamako
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Administrative support
    • Logistics
    • Children's rights (health and protection)
    • Transport and Distribution
  • Closing Date: 2024-06-19

Job description

CTG overview

CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.

Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

Visit www.ctg.org to find out more

Overview of position
  • The position is within the liquidation entity, in Bamako.

  • The Warehouse Assistant reports to the Chief of Unit.

  • The Warehouse Assistant at this level assists the Chief of Unit on management of all the property operations of the entity, including supply, receiving & inspection, property control & inventory.

  • The Warehouse Assistant efficiently & effectively assists the Chief of Unit in the management of property, receiving & controlling of UN property in the entity.

Role objectives

Under the direct supervision of the Chief of Unit, the incumbent will undertake the following tasks:

  • Accountable for UNOE & all items in stock and in use.

  • Process the check procedures for staff upon check in & check out request.

  • Supervise the receiving, inspection & issuance of supply items.

  • Prepare & submit CMR's to MOVCON for transfers of materials from one location to another.

  • Prepare cargo in line with convoy schedules.

  • Review approved requests for all commodities & issue them in accordance with approved quantities, appropriate scales of issue, mission priorities & stock availability.

  • All transfers & issues of items are done through UMOJA the organization uses an ERP called UMOJA for the management of its inventory.

  • Supervise the receipt / deliveries of all stock from / to sectors & the accuracy of the delivery against database.

  • Participate in receipt & inspection of items delivered by vendors.

  • Participate in preparation of SOR, SOW & in technical evaluation of bids.

  • Maintain inventory accuracy for stock on hand through the assigned Storekeeper.

  • Coordinate with regional technical units (engineering, transport & CITTS) representative & the RAO's on materials requirements for new, ongoing & planned projects & activities.

  • Coordinate the conduct of cycle counts, bring any noted discrepancies to the attention of the supervisor.

  • Establish & maintain appropriate warehouse facilities for commodities, control all items subject to storage expiration & assist operating a commodity disposal system in accordance with UN regulations.

  • Ensure safe working environment in the warehouses.

  • Collect & collate on a monthly basis all documentation (e.g. delivery slips, R & I reports, invoices, CMRs, etc.) for further processing.

Project reporting

This role will report to the line manager.

Key competencies
  • A minimum of four years of previous experience in supply or material management is required.

  • A minimum of one year of experience in the use of an ERP for management of inventory (e.g. SAP) is desirable.

  • Experience providing services to or in a field operation of the UN common system or a comparable international organization is desirable.

  • Experience in supply chain management or logistics operations during liquidation of a large field operation is desirable.

  • Experience in business intelligence & data analytics / visualization is desirable.

  • Holding a valid license for operating MHE up to &including 15 tons is desirable.

  • For the position advertised, oral & written fluency in English language is required & a working knowledge in French is highly desirable.

  • Knowledge of the regulatory framework governing the disposal of property during liquidation of an operation. Analytical capacity & proven business process management & project development skills. Ability to apply analytical skills in a wide range of statistics on logistics & property management support operations & formulate proposals for corrective actions. Shows pride in work & in achievements. Demonstrates professional competence & mastery of subject matter. Is conscientious & efficient in meeting commitments, observing deadlines & achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges, remains calm in stressful situations. Takes responsibility for incorporating gender perspectives & ensuring the equal participation of women & men in all areas of work.

  • Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas & expertise, is willing to learn from others. Places team agenda before personal agenda. Supports & acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments & accepts joint responsibility for team shortcomings. Develops clear goals that are consistent with agreed strategies. Identifies priority activities & assignments, adjusts priorities as required. Allocates appropriate amount of time & resources for completing work. Foresees risks & allows for contingencies when planning. Monitors & adjusts plans & actions as necessary. Uses time efficiently.

Team management

This role has no team management responsibility.

Further information

Qualified female candidates are encouraged to apply for this role.

Disclaimer:
· At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.
· CTG has a zero tolerance to Sexual Exploitation and Abuse (SEA) which is outlined in its Code of Conduct. Protection from SEA is everyone’s responsibility and all staff are required to adhere to CTG’s Code of Conduct at all times.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.