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VAC-12172 Property Management Assistant

Bamako

  • Organization: CTG - Committed To Good
  • Location: Bamako
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Administrative support
    • Architecture, Building and Property Management
    • Children's rights (health and protection)
  • Closing Date: 2024-06-19

Job description

CTG overview

CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.

Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

Visit www.ctg.org to find out more

Overview of position
  • The position is within the liquidation entity, in Bamako.

  • The Property Management Assistant reports to the Chief of Unit.

  • The Property Management Assistant at this level assists the Chief of Unit on management of all the property operations of the entity, including receiving & inspection, property control & inventory, property disposal.

  • The Property Management Assistant will efficiently & effectively assists the Chief of Unit in the management of property, receiving, controlling & the disposal of UN property in the entity.

Role objectives

Within limits of delegated authority, the Property Management Assistant will be responsible for the following duties:

  • Assists the supervisor with planning of the property management operations, monitor progress through statistical analysis of database records & monthly progress reports for the unit.

  • Implements ongoing operations of the unit, undertaking regular site visits in the entity's offices & carries out physical inspections & verification of UN property.

  • Liaises with the technical sections / units, procurement section & movement control section at the mission on matter related to inventory control, receiving & inspection, preparation of property for shipping / outbound operations, as well as disposal activities for UN property.

  • Implements plans for & supervises the proper disposal of hazardous waste, written off property & some commodities representing a risk to the environment, in order to avoid any pollution or contamination.

  • Responsible for the maintenance of accurate & auditable records, in both hard & electronic format, for accountability of UN property at mission in conformance with administrative instructions, OPPFB guidelines & mission property management SOP's.

  • Provides technical support in the utilization & enhancement, as required of the established business intelligence & management tools to monitor & evaluate the overall progresses of the mission's property management.

  • Processes all incoming & outgoing shipments through UMOJA & prepare reports for inbound & outbound operations.

  • Monitors the UMOJA inventory management database, ensuring anomalies are identified in discrepancy reports & addressed immediately.

  • Prepares periodic performance reports in line with the OPPFB quarterly reporting regime, reviews & ensures accuracy of data.

  • Prepares accurate & auditable statistical reports for management in the entity & office of program planning, finance & budget & the office of supply chain management & drafts correspondence, as required.

  • Provides support in compilation & drafting the SOP's & flow charts relating to all aspects of property management activities within the context of the overall mandate of the unit, including terms of reference & job descriptions for the staff in the unit.

  • Identifies issues & implements solutions to problematic areas related to property management.

  • Assists with the maintenance of the fixed assets register by recording information related to fixed assets, ensures accuracy & integrity of property records.

  • Ensures accurate tracking of existing fixed assets, implements & monitors the periodic physical verification process.

  • Assists with the preparation & verification of periodic IPSAS financial reports on PP&E & inventory (year end reports, monthly reports), ensures timely submission as per the OPPFB guidelines.

  • Performs other duties as required.

Project reporting

This role will report to the line manager.

Key competencies
  • A minimum of four years of experience in the field of property management, inventory control, logistics management or a related field is required.

  • A minimum of one year of experience in the use of an ERP for management of inventory (e.g. SAP) is desirable.

  • Experience providing services to or in a field operation of the UN common system or a comparable international organization is desirable.

  • Experience in supply chain management or logistics operations during liquidation of a large field operation is desirable.

  • Experience in business intelligence & data analytics / visualization is desirable.

  • Knowledge of the regulatory framework governing the disposal of property during liquidation of an operation. Analytical capacity & proven business process management & project development skills. Ability to apply analytical skills in a wide range of statistics on logistics & property management support operations & formulate proposals for corrective actions. Shows pride in work & in achievements. Demonstrates professional competence & mastery of subject matter. Is conscientious & efficient in meeting commitments, observing deadlines & achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges, remains calm in stressful situations. Takes responsibility for incorporating gender perspectives & ensuring the equal participation of women & men in all areas of work.

  • Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas & expertise, is willing to learn from others. Places team agenda before personal agenda. Supports & acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments & accepts joint responsibility for team shortcomings. Develops clear goals that are consistent with agreed strategies. Identifies priority activities & assignments, adjusts priorities as required. Allocates appropriate amount of time & resources for completing work. Foresees risks & allows for contingencies when planning. Monitors & adjusts plans & actions as necessary. Uses time efficiently.

Team management

This role has no team management responsibility.

Further information

Qualified female candidates are encouraged to apply for this role.

Disclaimer:
· At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.
· CTG has a zero tolerance to Sexual Exploitation and Abuse (SEA) which is outlined in its Code of Conduct. Protection from SEA is everyone’s responsibility and all staff are required to adhere to CTG’s Code of Conduct at all times.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.