VAC-12174 Senior Security Assistant

With more than 20 years of experience in the country, UNOPS Afghanistan focuses on providing maximum support to the Government and people of Afghanistan through delivery of projects and services in line with the government’s national priorities. The UNOPS Afghanistan Country Office (AFCO) serves as an organizational mechanism to deliver a range of projects for which UNOPS has been designated as the implementation agency. At present, UNOPS AFCO is implementing a number of projects in a range of sectors including infrastructure (roads, bridges, justice and security, health, and water supply) development, procurement services, HR services, capacity building, and humanitarian protection, amongst others, on behalf of the Government of Afghanistan, the international donor community, and other UN agencies.

Functions / Key Results Expected

1.Technical Support Services

2.Office Administration

3.      Knowledge Building and Knowledge Sharing

1.Technical Support services

●Gathers, researches, verifies, and updates security information and data required for:

oProper analysis of the security situation, including preparedness and risks.

oThe development of the Security Plan and the Self-Assessment Programme for the mandatory mitigation measures.

●Maintains staff lists, and information related to project personnel,  residences, project sites, focal points, and the warden system for implementation of the  Office /Operations’ Security Plan;

●Disseminates, relays, exchanges and communicates information regarding the security situation in the country or areas of responsibility;

●Monitoring of compliance with the required security mitigation measures established at the duty station;

●Documents and  report security incidents affecting Project Staff, Facilitating Partners FPs and Contractors;

●Attend relevant Security meetings at regional level, record matters arising and provide routine information to the project team;

●Monitors and supports project teams for compliance with security clearance procedures for all field movement;

●Conducts basic elements of security briefings to newly arrived staff, as required;

●Provides guidance and advice to personnel on routine security procedures, communication channels, and focal points;

●Assess, manage, and monitor potential social risks and impacts arising from threats to human security through personal, communal or interstate conflict, crime and violence;

●Ensure project Security Risk Management SRM measures for projects in the area of responsibility are cascaded down to and implemented by all persons working on the project;

●Ensure that Facilitating Partners and contractors are in possession of a valid security management plan and have identified measures for all their personnel to follow on sites;

●Ensure all project Facilitating Partners, contractors and their subcontractors directly adhere to and implement the project SRM measures;

●Where needed, provide security briefing and instruction to Facilitating Partners and contractors on project sites on implementation of SRM measures.

●Provide briefings and training to Facilitating Partners and contractor security focal points to enable them fulfil their responsibilities including implementing and monitoring SRM measures;

Ensure enhanced levels of internal security communications supported, where preferred, by Situation Reports (SITREPs) and scheduled meetings with FPs and contractors on SRM issues.

2.Office Administration

●Provides general administrative services for the work area, managing the information flow, following up on the timeliness of responses for initiatives, correspondence, and queries, with internal and external stakeholders, including Security Focal Points of FPs and contractors

●Organizes meetings and briefings, arranges appointments, receives visitors, places and screens telecommunications, answering queries with discretion, and takes minutes and/or notes at meetings as directed by supervisors.

●Prepares reports, applying technical skills and knowledge in formatting, including input to quarterly reports by the Head of Project to the World Bank.

●Facilitates emergency communications by operating specialized data-communication equipment, including satellite telephone, VHF, HF, etc.

●Maintains routine and confidential correspondence files / documents, ensuring the security of data and other sensitive information.

3.Knowledge building and knowledge sharing

●Organizes, facilitates and/or delivers training and learning initiatives for FPs and contractor personnel;

Completion of secondary school is required. First University Degree in Business Administration, Public Administration, or equivalent disciplines is desirable

Relevant certification in security related studies is a distinct advantage.

Experience

A minimum of five years of relevant experience in security or operations’ services is required in national or international, public or corporate organizations, including in the following areas: Incident reporting, security             administration support, security communication, telecommunication and warden system.

 Prior experience with the UN system or international NGOs is desirable.

 Proficiency in computers and office software packages

Knowledge of Telecommunication (including HF and VHF) Possession of a valid driver’s license is requirement.

Language Requirements

Proficiency in English, Pashto and Dari is required.

Security Officer 

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them.  Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behaviour. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions.  Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner.  Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. 

Impact of Results

The effective and successful achievement of results by the Security Assistant  affects the overall efficiency of the relevant project in relation to security matters, compliance with the UN Security Management System policies, guidelines and advisories, and the effective delivery of programmes and projects.Timely and accountable delivery of services, contributes to improved safety and security for UNOPS personnel and assets and that of the FPs and contractors. This promotes the image of the office and enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region serve.  

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