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Laboratory Operations and Outreach Coordinator(P5)

Vienna

  • Organization: IAEA - International Atomic Energy Agency
  • Location: Vienna
  • Grade: Senior level - P-5, International Professional - Internationally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • Biology and Chemistry
    • Communication and Public Information
    • Managerial positions
  • Closing Date: Closed

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE\: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Department of Nuclear Sciences and Applications’ objective is to enhance the capacity of Member States to meet basic human needs and to assess and manage the marine and terrestrial environments through the use of nuclear and isotopic techniques in sustainable development programmes. This Major Programme comprises individual programmes on food and agriculture, human health, water resources, environment and radiation technologies.

These programmes are supported by eight laboratories in Seibersdorf, three in Monaco and one in Vienna. They support and implement activities that respond to the developmental needs of Member States through applied research and development, training and capacity-building, and technical and analytical services.

The operating environment is dynamic, interactive and participative with continuous inputs received from the Board of Governors, the General Conference, policy- and decision-makers, as well as counterparts in Member States and in the international development community.


Main Purpose

Under the direct supervision of the Deputy Director General, the Laboratory Operations and Outreach Coordinator will be responsible for coordinating day to day non programmatic operations of the NA laboratories; strategic planning ensuring laboratories are fit for purpose; and promoting partnerships and visibility.


Role

The Laboratory Operations and Outreach Coordinator plays several key roles\: (i) adviser to the Deputy Director General on how to strengthen collaboration across the laboratories through the coordination of administrative tasks and ensure they are fit for purpose in the context of the IAEA priorities and flagship initiatives; (ii) facilitator, ensuring that operational and administrative tasks are consistently performed in compliance with IAEA regulatory framework and the Host Country regulations and agreements, to ensure safe and seamless implementation of laboratory activities; (iii) organizer, supporting the administrative tasks related to the implementation of capacity building programmes; (iv) coordinator working collaboratively within the Department, as well as with other departments and stakeholders, including private sector, to enhance partnerships, outreach and visibility; (v) manager, supervising a small team of professional and support staff related to this function.


Functions / Key Results Expected

• Advises the Deputy Director General on the long-term viability and sustainability of laboratories, ensuring that they are fit for purpose and respond to the needs of MS;
• In consultations with NA Senior Management, facilitates enhancement of partnerships and stakeholders engagement efforts, to enhance programme delivery, and support research and development activities at the NA laboratories;
• In consultations with NA Senior Management and in coordination with the TC Department, facilitates the preparation of the NA Laboratory Capacity Building Programme, and manages the operational side of educational and training programmes at the laboratories;
• Coordinates administrative matters with NA Senior Staff, as well as the Department of Management in conjunction with infrastructure planning and development, space usage, information technology and all safety issues including radiation safety and disposal, as well as the effective and efficient maintenance of the laboratories;
• Ensures that the operations of the NA laboratories comply with the IAEA regulatory framework, as well as the host country regulations and agreements;
• Represents NA in internal cost allocation processes related to the NA laboratories, supports the NA Laboratory Heads as liaison with MTGS on matters concerning the preparation and implementation of the MOSC and LOSC, and well as coordinates strategic plans for the sustainability of the laboratory operations;
• Enhances the visibility of the NA laboratories, NA programmes and the peaceful uses of nuclear science and technology with key stakeholders, including organizing and facilitating visits to the NA laboratories at Seibersdorf from Member States and counterparts/representatives and coordinates key events;
• Performs any other related duties as requested by the DDG-NA.

Competencies and Expertise

Core Competencies(Competency Framework)

Name Definition
&nbsp
Communication Encourages open communication and builds consensus. Uses tact and discretion in dealing with sensitive information, and keeps staff informed of decisions and directives as appropriate.
&nbsp
Achieving Results Sets realistic targets for himself/herself and for the team; ensures availability of resources and supports staff members in achieving results. Monitors progress and performance; evaluates achievements and integrates lessons learned.
&nbsp
Teamwork Encourages teamwork, builds effective teams and resolves problems by creating a supportive and collaborative team spirit, remaining mindful of the need to collaborate with people outside the immediate area of responsibility.
&nbsp
Planning and Organizing Sets clearly defined objectives for himself/herself and the team or Section. Identifies and organizes deployment of resources based on assessed needs, taking into account possible changing circumstances. Monitors team’s performance in meeting the assigned deadlines and milestones.

Functional Competencies

Name Definition
&nbsp
Client orientation Examines client plans and develops services and options to support ongoing relationships. Develops solutions that add value to the Agency’s programmes and operations.
&nbsp
Commitment to continuous process improvement Assesses the effectiveness of functions and systems as well as current practices; streamlines standards and processes and develops innovative approaches to programme development and implementation.
&nbsp
Judgement/decision making Consults with and seeks advice at the appropriate managerial level when making complex decisions. Facilitates dialogue and development of best practice to support judgement/decision making, in full compliance with the Agency’s regulations and rules.

Required Expertise

Function Name Expertise Description
&nbsp &nbsp &nbsp
Management and Programme Analysis Project Management Strong communication skills, including demonstrated ability in drafting and reviewing technical documents and making effective oral presentations.
&nbsp &nbsp &nbsp
Public Information and External Relations Public Information and Communication Experience with project and laboratory management including safety and quality management. Good knowledge of management principles as they apply in a laboratory context.

Qualifications, Experience and Language skills

Master's Degree - Advanced university degree in business management, public administration or other related field.

Bachelor's Degree - University degree in business management, public administration or other related field with additional two years of relevant experience may be considered in lieu of advanced university degree.

Minimum of ten years of relevant professional experience in planning and project coordination and implementation related to the duties and responsibilities of the post, including five years at the international level. Diplomatic skills in leading counterpart relations, client orientation and problem solving, as well as advocacy skills are required. Fluency in spoken and written English essential.
Familiarity with the IAEA Mission and knowledge of the IAEA NA Laboratory operations, and rules and procedures would be an advantage, as well as additional experience in the field of nuclear science and applications and knowledge of isotope and radiation applications.
A working knowledge of at least one additional official IAEA language (Arabic, Chinese, French, Russian or Spanish) and of German would be an advantage.

Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.


Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $92731 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 53691, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks' annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at\: https\://www.iaea.org/about/employment/professional-staff/conditions


General Information

  • The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
  • Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
  • The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
  • Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\: Integrity, Professionalism and Respect for diversity.
  • The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.


Evaluation process

  • The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
  • Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.


Appointment information

  • Appointment is subject to a satisfactory medical report.
  • Staff members may be assigned to any location.
  • Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
  • The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.


This vacancy is now closed.