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Programme Officer (Financial Coordination)(P3)

Vienna

  • Organization: IAEA - International Atomic Energy Agency
  • Location: Vienna
  • Grade: Mid level - P-3, International Professional - Internationally recruited position
  • Occupational Groups:
    • Banking and Finance
    • Project and Programme Management
    • Managerial positions
    • Impact investing, Social venture capital
  • Closing Date: 2024-07-24

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE\: Please note that the closing date for submission of applications is indicated in local time as per the time zone of the applicant's location.

Organizational Setting

The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA's scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA's mandate.

Main Purpose

The Programme Officer (Financial Coordination) supports the Director MTBF in coordinating the activities of the Division. He/she has strong knowledge and experience in the financial analysis, data analysis, knowledge management, knowledge of the banking sector to support the Treasurer, represents the Division on numerous committees, projects and meetings, performs analysis and coordinates divisional communication. He/she has strong experience and knowledge of financial processes of international organizations and can review financial business processes, based on best practices. He/she works closely with the Business Process Owners in MTBF by providing data for the business process improvements.

Role

The Programme Officer (Financial Coordination) is an expert of financial management operations and data analytics, knowledge management and communication.

The Programme Officer (Financial Coordination) is\: (1) an expert, providing support to the Director on financial management and (2) a coordinator, organising and implementing MTBF related initiatives and projects as well as other cross-cutting tasks/initiates of the Department.

Functions / Key Results Expected

Coordinate and communicate MTBF projects and initiatives with internal and external stakeholders such as programme and administrative managers, delegations and other UN system organisations as required.
Perform analysis and oversight of key financial data and ensure data quality.
Develop and maintain various financial dashboards and prepare related statistics.
Enhance data analytics capacity and related processes, carry out change management and organize training and knowledge management activities as required.
Contribute towards revision or development of strategies, policies and procedures and provide the quantitative background.
Support managing the Agency’s financial holdings.
Ensure follow-up of various Divisional tasks and any other duties as required.

Competencies and Expertise

Core Competencies(Competency Framework)

Name Definition
 
Communication Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
 
Achieving Results Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
 
Teamwork Actively contributes to achieving team results. Supports team decisions.
 
Planning and Organizing Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.

Functional Competencies

Name Definition
 
Analytical thinking Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions.
 
Judgement/decision making Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.
 
Technical/scientific credibility Ensures that work is in compliance with internationally accepted professional standards and scientific methods. Provides scientifically/technically accepted information that is credible and reliable.

Required Expertise

Function Name Expertise Description
     
Management and Programme Analysis Analysis of Best Practices Ability to evaluate and promote best practices within the department.
     
Finance Enterprise Resource Planning (ERP) system Hands on experience with the use of ERP systems (e.g. Oracle or similar).
     
Finance Finance Principles and Practices Effectiveness in interpreting, developing and implementing financial and cash management policies as well as strong knowledge of financial, accounting and internal control matters in the international public sector required.
     
Finance Financial Analysis Effectiveness interpreting financial information, drawing conclusions, clearly formulating positions on issues and presenting options concisely.
     
Finance Financial Transactions High degree of accuracy to ensure the correctness of report results/financial information.
     
Administrative Support MS Office (Word, Excel, Outlook, PowerPoint) Proficiency in MS Office and the ability to use databases.

Qualifications, Experience and Language skills

  • University degree in public or business administration (BBA/BA) in the area of finance or another related field.
  • A minimum of five years of progressively responsible experience in financial management and advisory services, preferably in an international organization or a public sector.
  • At least three years of experience in the areas of budget, accounts, treasury and/or finance.
  • Demonstrated knowledge of financial and budgetary procedures and techniques.
  • Demonstrated experience in data analytics, including related tools and workflow improvements.
  • Substantive experience in drafting clear, concise, and accurate documents setting out facts, analysis and conclusions.
  • Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $64121 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 37126, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; Other benefits include 6 weeks' annual leave, home leave travel, pension plan and health insurance. More information on the conditions of employment can be found at\: https\://www.iaea.org/about/employment/professional-staff/conditions

General Information

  • The IAEA's paramount consideration in the recruitment of staff member is to secure employees of the highest standards of efficiency, technical competence and integrity.
  • Staff Members shall be selected without any unfair treatment or arbitrary distinction based on a person's race, sex, gender, sexual orientation, gender identity, gender expression, religion, nationality, ethnic origin, disability, age, language, social origin or other similar shared characteristic or trait.
  • The IAEA is committed to gender equality and to promoting a diverse workforce. Applications from qualified women and candidates from developing countries are strongly encouraged.
  • Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\: Integrity, Professionalism and Respect for diversity.
  • The IAEA has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and the IAEA, including sexual harassment, abuse of authority and discrimination.

Evaluation process

  • The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the selection criteria stated in the vacancy announcement. Applicants must provide complete and accurate information. Evaluation of qualified candidates may include an assessment exercise, which may be followed by a competency-based interview.
  • Candidates under serious consideration for selection may be subject to reference and background checks as part of the recruitment process.

Appointment information

  • Appointment is subject to a satisfactory medical report.
  • Staff members may be assigned to any location.
  • Candidates appointed to posts in the Professional and higher categories are subject to IAEA rotation policy and their maximum tour of service shall normally be seven years.
  • The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.