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People Operations Coordinator (m/f/d)

Berlin

  • Organization: Transparency International
  • Location: Berlin
  • Grade: Mid level - Mid level
  • Occupational Groups:
    • Operations and Administrations
    • Managerial positions
  • Closing Date: 2024-07-28

ABOUT THE ROLE

The Transparency International Secretariat is seeking a motivated, open-minded People Operations Coordinator (m/f/d) to join the People and Culture Team. As part of a small team providing human resources support to TI Secretariat (TI-S) with approximately 130 international staff, you will be responsible for the various administrative and operational HR-related issues that arise in the organisation on a day-to-day basis. We're looking for an HR-Allrounder who loves to work with people from around the world and whose values align with TI's mission of fighting corruption across the globe.

OVERVIEW OF KEY DIMENSIONS

Role Purpose: The People Operations Coordinator (m/f/d) performs a variety of People & Culture operational tasks arising on a day-to-day basis, including maintenance of the HRIS, immigration and relocation support, contract management, as well as overall People and Culture administration. The People Operations Coordinator will work in close collaboration with the People Business Partners and with Office Management, providing cover for these team members during times of leave.

Team: People and Culture

Reporting Line: Head of People and Culture

Salary Band: Salary according to TI-S internal salary structure; for this position corresponding to band PF2 a salary starting EUR 42,000.00 gross per year depending on relevant experience

Starting Date: as soon as possible

Contract Duration: Currently we can offer an employment contract limited for a duration of 1 year. There is a prospect of extension subject to organisational need, performance proven and funding confirmed and there is interest in a stable and long-term cooperation.

Working Hours: full time [100%; 40 hours per week]

Location: Transparency International Secretariat (TI-S), Berlin, Germany

MAIN ACCOUNTABILITIES OF THE ROLE

Based in the People and Culture Team and reporting to the Head of People and Culture, the HR Generalist will:        

  • Assist with delivering various human resource plans and procedures, assisting in development and implementation of HR policies and procedures, and ensuring effective communication of new or updated policies and procedures
  • Inform, advise and assist employees with administrative related matters including maternity and parental leave
  • Issue and administer contracts, official statements, references, insurance applications and claims, etc. in line with official deadlines and legal requirements
  • Support the coordination and processing of all issues related to ‘place of work’ outside of Germany (e.g. secondments)
  • Ensure that all immigration and relocation processes (residence permit applications, extensions, family relocations etc) are performed accurately and in accordance with regulations and deadlines, while supporting our staff through the process
  • Support international staff with administrative aspects of life in Germany
  • Administer and maintain staff records ensuring all data is accurate and up to date, maintain HRIS system and stay abreast of system updates and suggest improvements
  • Support People and Culture related projects including e.g. policies, guidelines, procedures and their implementation
  • Support the Office Management function in areas of Health & Safety
  • Keep abreast of changes in HR laws and regulations (e.g. social insurance, pension, tax, insurances, etc.) and keep all relevant stakeholders informed
  • Contribute to the overall functioning of the People & Culture Team providing proactive and ad hoc support as needed

CANDIDATE PROFILE

In order to succeed in this role, candidates will need to meet the following:

  • 2-3 years of formal education (e.g. apprenticeship, vocational education) or relevant undergraduate degree
  • 4+ years of relevant professional experience preferably including experience in HR administration and related tasks with organisations based in Germany and subject to German law
  • In-depth knowledge of the German Labour Law, social security, payroll and related required
  • Experience with international organisations and multi-cultural work environments an advantage
  • Flexible and adaptable, able to handle multiple tasks across a wide range of issues and work under pressure
  • Ability to communicate effectively with both internal stakeholders and external partners, service providers, etc.
  • Professional language proficiency in both English (organisational language) as well as German essential
  • Solid HR generalist knowledge, in particular of HR policy frameworks
  • Good knowledge of MS Office (in particular Word, Excel and PowerPoint) and familiarity with HR systems/software
  • Proven ability to handle confidential information with a high level of organisational awareness and sensitivity
  • People and service-oriented attitude and intercultural awareness and respect for diversity
  • Commitment to the values and principles of Transparency International

WHAT WE OFFER

Joining the Transparency International Secretariat candidates can expect:

  • the opportunity to become part of the global movement against corruption and make a positive contribution to the work of TI in the field of transparency and accountability working on a wide range of relevant and challenging issues
  • a role with purpose, supporting a team of engaged and enthusiastic experts in the field of anti-corruption, driven and united by the desire to fight corruption and achieve significant and large-scale replicable impact
  • a dynamic, flexible and international working environment with peers representing 45+ different nationalities
  • a high degree of collaboration and autonomy in a lean and agile organisation with streamlined decision-making processes and a shared leadership culture with servant leadership philosophy
  • opportunities to learn and grow, including regular Show & Tell meetings and visits by external experts

Staff at TI-S enjoy a competitive compensation & benefits package designed for staff well-being and work life balance, incl.:

  • a relocation package incl. sponsorship of work permit if needed and eligible
  • financial contribution to German language classes
  • generous time off with 30 days of annual leave per year and flexible working times around core hours
  • Hybrid working model from within Germany
  • the possibility of Work from Abroad for periods of time (currently for up to 10 working days at a time for a maximum of 20 working days per calendar year)
  • Friday afternoons alternately free or meeting-free during the summer months
  • Restaurant Checks with plenty of options nearby the office for reduced prices for meals
  • reduced membership fees with Urban Sports Club
  • Mental wellbeing and counselling support by OpenUp
  • a centrally located office in a vibrant metropolitan city with excellent public transportation connectivity at the river Spree

HOW TO APPLY

Interested candidates are invited to submit a CV and cover letter in English, merged into one PDF file, via the online recruitment system clicking on the button ‘Apply Online’. 

Closing date for applications is 28 July 2024.

Only applications duly completed and received through the online recruitment system will be considered.

Transparency International is committed to creating an inclusive work environment where diversity is valued and where there is equality of opportunity. We actively seek a diverse applicant pool and therefore welcome and strongly encourage applications from qualified candidates of all regions, countries, cultures and backgrounds. Existing permission to work in Germany is not a selection criterion and TI-S supports successful candidates in the process for applying for a work permit, if needed and eligible.

Selection of staff is made on a competitive basis and we do not discriminate on the basis of national origin, race, colour or ethnic background, religious belief, sex, gender identity and expression or sexual orientation, marital or family status, age or ability. We kindly ask applicants to refrain from including in their application information relating to the above as well as from attaching photos.

 

DISCLAIMER

Please note that Transparency International does not charge any fees at any stage of its recruitment and selection process (whether at application, processing, testing, interviewing, traveling or otherwise), nor does Transparency International require or need to know any information relating to the bank account details of applicants. Transparency International will also not ask you to join any group or account on social media or elsewhere.

 

FURTHER INFORMATION

To learn more about Transparency International please visit our website and follow us on social media:

Website:       https://www.transparency.org

Twitter:          https://twitter.com/anticorruption

LinkedIn:       https://www.linkedin.com/company/transparency-international/

Instagram:    https://www.instagram.com/transparency_international/

Facebook:    https://www.facebook.com/TransparencyInternational

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.