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Project Administrator


  • Organization: UNIDO - United Nations Industrial Development Organization
  • Location: Vienna
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Project and Programme Management
  • Closing Date: 2024-07-31

​​Requisition ID: 4194 
Grade: ISA-Junior Specialist 
Country: Austria 
Duty Station: Vienna 
Category: International Consultant 
Type of Job Posting: Internal and External
Employment Type: Non-Staff Regular

Contract Duration: 6 months
Application Deadline: 31-Jul-2024, 11:59 PM (CEST)  


Vacancy Announcement
Female candidates are encouraged to apply.



The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013 as well as the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.

Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Divisions/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.

Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Departments/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.


The Directorate of Technical Cooperation and Sustainable Industrial Development (TCS), headed by a Managing Director, ensures the Organization's application of strategies and interventions for sustainable industrial development related to environment, energy, Micro, Small and Medium-Enterprises (MSMEs), and digitalization. The Directorate also oversees the Organization's normative contribution to achieving the Sustainable Development Goals through industrial policy advice and capacity development. Through coordination in-house and with Member States and industry stakeholders, it ensures that the services provided in these areas contribute to effective and appropriate technical, business and policy solutions and are focused on results, scaling up and positioning UNIDO as a leading platform for industrial development in developing countries and global fora.


The Division of Circular Economy and Green Industry (TCS/CEG) promotes just transitions to circular economies, reduced release of pollutants into the environment and other green industrial and economic approaches to help Member States to grow economically while simultaneously addressing the three planetary crises of climate change, biodiversity loss and pollution. It promotes circular economy policies, programmes and practices including circular business models that improve the profitability of industries while creating social and environmental benefits. It does so by supporting resource efficiency increases in the manufacturing and use of products along value chains and during the life cycle of the product; by reducing or eliminating the emission of non-fuel-related greenhouse gas emissions; and by assisting in achieving the objectives of and compliance with multilateral environmental agreements. In doing so, its activities further improve competitiveness, as well as the development of and access to markets, particularly for small and medium-sized enterprises. This contributes to climate-neutral, resilient, pollution-free industrial development, supporting co-existence that is in harmony with nature.


The position is located under The Responsible Materials and Chemicals Management Unit (TCS/CEG/RMC) is responsible for supporting Member States to implement the chemicals and wastes obligations and requirements under the Basel, Minamata, Rotterdam, and Stockholm Conventions and other emerging relevant agreements, in particular where it relates to larger and formalized industries and sectors, and to leverage its experience to address industrial pollution mitigation in general as well as other emerging compliance mechanisms. With multi-stakeholder and novel approaches to materials and chemicals management and innovation, with capacity building and awareness raising, and by implementing circular economy approaches, process redesign of products, services and solutions, the Unit further leverages its experience to facilitate responsible materials sourcing and to support smaller enterprises and entrepreneurs in greening their businesses.




Project “Eliminating hazardous chemicals from the supply chain of the construction sector in Morocco” SAP ID 230238


In Morocco, assessments of housing needs reveal a cumulative need of 3 million housing units by 2030. As a tragic consequence of the earthquake of September 2023, these needs have not just increased, but have also accelerated the timelines for transformation of the construction supply chain in the country. The GEF project will therefore be implemented on a topic of high national interest and be concurrent to the reconstruction efforts. The State, as the primary activity provider of construction companies, will be the leader of any transformation in the sector and is already promoting a reduction of its global impact. In order to accompany this political will and initiate change, the proposed GEF project will promote a green transformation of the construction supply chain by replacing resource-intensive and hazardous materials with environmentally sound alternatives and promoting circular approaches and regenerative designs across the entire supply chain. The construction industry will be encouraged through regulatory and green public procurement incentives to shift towards transformative building techniques, reduce consumption of materials and energy in buildings and eliminate the use of hazardous chemicals. This will result in a reduction of GHG emission from the sector, land degradation from waste and environmental and health-related consequences of use of chemicals.


Global Electronics Management (GEM) Program, GEF ID 11553


The Global Electronics Management (GEM) Program aims to significantly reduce the generation of electronic wastes (e-wastes) and increase circularity and resource recovery in the electronics sector of developing countries, through the creation of an enabling environment, including access to finance, technology and policy and legislative change that fosters responsible electronics management.

GEM is envisaged to catalyze the transition from environmentally unsound practices within the electronics

value chain towards a cleaner, more sustainable and resource-efficient supply chain and lifecycle. With the global electronics market increasingly reliant on digitalization and modern conveniences, the program

systematically addresses the substantial environmental impacts associated with this sector, including resource depletion, chemical pollution, and greenhouse gas (GHG) emissions. Embracing an inclusive value-chain approach, GEM seeks to foster cleaner production methods and promote sustainable consumption patterns along the entire lifecycle of products, from design to re-use. This encompasses reducing hazardous chemicals in production processes, innovating designs for resource and energy-efficient electronic components and products and establishing markets for durable and repairable goods. Furthermore, GEM aims to cultivate a resource efficient value chain by facilitating the reuse, repair, and material recycling of valuable electronic components, while mitigating hazardous waste streams through environmentally sound resource recovery initiatives. Achieving transformational change in the electronics industry will be incentivized through policies and fostering multi-stakeholder cooperation, demonstrating customized strategies to replace resource-intensive processes and materials with more sustainable alternatives and creating a more circular and transparent value chain.




Under the supervision of the Project Manager, and working with the project team, administers elements of technical cooperation programme or specific project/s of limited complexity and execution of technical cooperation programmes and activities. The incumbent shall carry out following main duties.


  • Select, organize and summarize background information to describe the overall context and background relevant to a project or a sector of technical cooperation activities in a country, assess the local context for the planning and administration of individual technical cooperation projects;

  • Analyze and interpret project background history and documentation; identify, reconstruct and document significant project events, decisions and deviations;

  • Draft sections of project documents such as project background and justification;

  • Inform experts, consultants and other project participants about logistical arrangements and internal procedures for monitoring and reporting in terms of the immediate objectives of specific projects;

  • Monitor specific aspects of project execution and identify problems and proposing that actions be taken to expedite delivery of inputs;

  • Draft comments on designated aspects of project progress as an input to programme monitoring;

  • Draft project revisions, including adjusting individual project budgets, based on changed work plans.




Advanced university degree (master's level or equivalent) in engineering, sciences, economics, business administration, international relations or other relevant discipline, is required.


Technical and Functional Experience:

At least three (3) years of work experience in area relevant for the recruiting office is required. Ability to research and analyse information is required. Exposure to the needs, conditions and problems in developing countries is desirable.  Experience in evaluating the needs, conditions and problems in developing countries, is desirable. Experience in developing and implementing GEF projects, is desirable.



Fluency in written and spoken English is required. Fluency and/or working knowledge of another official UN language, particularly Spanish and/or French is desirable.




Core values:
WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.

WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.

WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.

Key competencies:
WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.

WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world.

WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.

WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.

This appointment is limited to the specified project(s) only and does not carry any expectation of renewal.
Employees of UNIDO are expected at all times to uphold the highest standards of integrity, professionalism and respect for diversity, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for jobs at UNIDO.

All applications must be submitted online through the Online Recruitment System. Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process. Selected candidate(s) may be required to disclose to the Director General the nature and scope of financial and other personal interests and assets in respect of themselves, their spouses and dependents, under the procedures established by the Director General.

Visit the UNIDO website for details on how to apply:

NOTE: The Director General retains the discretion to make an appointment to this post at a lower level. 

Notice to applicants:
UNIDO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. If you have received a solicitation for the payment of a fee, please disregard it. Vacant positions within UNIDO are advertised on the official UNIDO website. Should you have any questions concerning persons or companies claiming to be recruiting on behalf of UNIDO and requesting payment of a fee, please contact:

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.