Payroll Assistant

Bangkok

Organization: UNOPS - United Nations Office for Project Services
Location: Bangkok
Grade: Administrative support - LICA-4, Local Individual Contractors Agreement
Occupational Groups:
- Human Resources
- Administrative support
Closing Date: Closed

Job categories Finance, Human Resources

Vacancy code VA/2024/B0049/28634

Department/office MP, SSC, BSSC, Bangkok Shr Serv Centre

Duty station Bangkok, Thailand

Contract type Local ICA Support

Contract level LICA-4

Duration Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

Application period 31-Jul-2024 to 14-Aug-2024

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

Summary of Key Functions:

Process UNOPS payroll accurately and on time
Attend to payroll related queries and resolve payroll-related issues
Knowledge building and knowledge sharing

1. Process UNOPS payroll accurately and on time

Process and maintain UNOPS personnel payroll information, including new hires, terminations, and changes in pay and deductions, payment instructions.
Calculate and process personnel pay, including earnings and deductions.
Maintain and update payroll records and databases
Archive payroll supporting documents properly
Reconcile and balance payroll accounts
Keep abreast of changes of UN/UNOPS payroll policies and rules
Collaborate with payroll stakeholders to ensure payroll process in compliance with UNOPS regulations and rules

2. Response payroll related queries/requests and resolve payroll-related issues

Attend to payroll related queries timely and accurately and ensure responses to queries conform to the provisions and rules and regulations of UNOPS
Investigate erroneous entitlements and takes appropriate corrective actions.
Make adjustments timely to counteract previous mistakes and get payroll back in balance
Maximize the use of technology to keep the projects/clients informed of their payroll elements and changes thereto, communicate with local offices regarding missing documentation or any other issues related to discrepancies between their entitlements and claims.
Provide payroll reports to the stakeholders in compliance with the UNOPS Financial Rules and Regulations

Support relevant coordination with the internal stakeholders and/or ad-hoc payroll adjustment process in align with the monthly payroll account reconciliation
Coordinate with internal stakeholders to ensure quality administration and process of payroll

3. Support in facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results

Participate in the trainings for the operations/ projects personnel on Payroll
Contribute to knowledge networks and communities of practice
Perform testing for the accuracy of the implementation and/or system enhancement

Impact of Results

The key results have an impact on the overall execution of the UNOPS financial services. Accurate entry and presentation of financial information and a client-oriented approach enhances UNOPS’ capability to effectively and efficiently manage financial resources.

Education/Experience/Language requirements

Education:

Completion of Secondary education is required.
A first-level university degree (e.g. Bachelor) or an advanced university degree (e..g Masters) degree may substitute some of the required years of work experience.

Experience:

With a high school diploma, a minimum of 4 years of experience in supporting a payroll, accounting and/or HR administration is required.
Experience in the usage of computers and office software packages (such as MS Office, G-Suite) and experience in handling web-based management systems is desirable.

Language Requirements:

Fluency in written and oral English required.
Knowledge of the second UN working language is desirable.

This vacancy is now closed.