Job description

CTG overview

CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.

Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

Visit www.ctg.org to find out more

Overview of position

The consultant will support the Institutional Contracting (IC) team by managing reporting, assisting with bid circulation activities, confirming bid receipts from vendors, drafting contract content in Word documents & providing other administrative support to the team.
Role objectives

Key tasks & responsibilities:

  • Assist in the preparation & distribution of bid documents to vendors & confirm the receipt of bids.

  • Support drafting of contract content using Microsoft Word based on procurement needs.

  • Prepare bid tabulation for projects in Cox's Bazar (mainly in WASH).

  • Assist the team with timely reporting, maintaining accuracy in records.

  • Provide administrative support to the team.

  • Monitor the timeline for bid evaluations & provide timely updates to the team.

  • Perform additional tasks as assigned by the supervisor.

On the last week of every month the selected candidate should submit the progress report covering key tasks & responsibilities as mentioned below:

  • Detailed monitoring reports; based on RFP / TOR / amendment request & insight dashboard reports.

List of completed procurement activities:

  • List of bids circulated.

  • List of meeting arranged (both internal & external).

  • List of procurement document drafted i.e., bid, contract, long term arrangement etc.

  • List of procurement files organized.
Project reporting

This role reports to the line manager.
Key competencies

  • Bachelor's degree in business administration or a related field with at least 3 years of relevant experience in procurement or supply chain management, including vendor communication & contract drafting.

  • Proficiency in Microsoft Office, particularly in Word & Excel.

  • Very good English communication skills.

  • Strong communication & report writing skills, with the ability to present complex findings in a clear & accessible manner.

  • Experience with service procurement & contract management.

  • Proficiency in Power BI.
Team management

This role has no team management responsibility.
Further information

Qualified female candidates are encouraged to apply for this role.
Disclaimer:
· At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.
· CTG has a zero tolerance to Sexual Exploitation and Abuse (SEA) which is outlined in its Code of Conduct. Protection from SEA is everyone’s responsibility and all staff are required to adhere to CTG’s Code of Conduct at all times.
At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.