Job Title: Senior Finance Officer
Location: Freetown/Makeni
Organization: Street Child of Sierra Leone
Reports to: Finance Manager, Sierra Leone (SCoSL)
Employment Type: Full-time
The Senior Finance Officer has overall responsibility for supporting the finance functions for the Street Child (SCoSL), Makeni office/Freetown office. The Senior Finance Officer responsibilities include internal control management, accounting system management, reconciliation and verification of payments, Program staff training, budget and cash management functions.
Key Responsibilities:
Internal Control
- Ensures that all policies and procedures are in compliance with SCoSL and donor policies, procedures, and requirements.
- As required, establish finance and other support function policies, systems, procedures, and directs or performs their development, documentation, and implementation.
- Manages the field finance activities and schedules to meet the financial reporting requirements and deadlines as per SCoSL’s and donors’ policies.
- Closely monitors all financial activities and keeps the Finance Manager advised on all situations which have the potential for a negative impact on internal controls or financial performance.
- Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.
- Payment Processing.
- Review payments to the set thresholds to ensure completeness and adherence to procurement procedures and minimum documentation.
- Ensure payments are properly recorded in the accounting System (Quick Books Online version).
- Ensure timely processing of payments to vendors and beneficiaries.
- Represent finance during tender committees.
Cash/Bank – Management:
- Support in processing of bank and cash transactions.
- Review payment vouchers to ensure completeness and accuracy of documentation.
- Perform weekly cash count and ensure that documentary evidence is duly approved.
- Review multi-currency cashbooks as well as cash and bank reconciliation monthly.
- Facilitate the field office on cash needs and related issues.
Treasury and Cash Flow Management:
- Coordinate bank related instructions including user additions and deletion as well as Supervises all bank account activities.
- Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliations.
- Oversee the preparation of Cash Transfer Requests to Freetown and ensures that appropriate balances are maintained to facilitate grant implementation.
Document Management:
- Review internal system of record retention to ensure compliance with SCoSL policy and specific donor requirements.
- Ensure maintenance of uniform standards for documentation, including forms, support documents etc.
- Ensure sufficient procedures for retention of documents, proper and systematic filing for ease of access.
- Control access to financial records to authorized staff only.
Month End Close-out:
- Coordinate the monthly close-out process.
- Review monthly field financial report against the original documents before submission to Freetown for posting into the system.
- Review monthly balance sheet reconciliation and follow-up on the outstanding items.
Staff Training:
Assist the Finance Manager in developing and conducting regular training sessions on accounting procedures, procurement procedures and donor regulations.
Key Result Areas:
Strengthen and maintain the integrity of finance systems, ensuring smooth financial operations for supporting program work, updating and generating timely financial information to the management, donors, partners etc.
Application Process:
Interested candidates should send their resume and a cover letter with their qualifications and experience.
SCoSL is an equal opportunity employer and encourages all individuals to apply. We aim to create an inclusive workplace for everyone.