Procurement Analyst

The primary role of United Nations Development Programme (UNDP) is to support country-led efforts to achieve the Sustainable Development Goals (SDGs). The work of UNDP in 170 countries around the world is anchored in diverse and effective partnerships, which are vital to our two critical roles at country level: (a) as an integrator across policy, programmatic and organizational silos; and (b) as an operational backbone for the United Nations and other partners.

In Syria, UNDP has adopted a highly principled approach to the delivery of its mandate in providing critical support to crisis-affected communities. Acknowledging the sensitivities of the operational context, UNDP’s activities in Syria are further informed by bespoke measures to mainstream a do-no-harm approach based on a thorough context analysis, to ensure effective safeguarding measures are applied across all areas of operation in response to the challenges of the Syrian context.

UNDP has adopted a highly principled approach to the delivery of its mandate in providing critical support to crisis-affected communities. Acknowledging the sensitivities of the operational context, UNDP’s activities in Syria are further informed by bespoke measures to mainstream a do-no-harm approach based on a thorough context analysis, to ensure effective safeguarding measures are applied across all areas of operation in response to the challenges of the Syrian context.

In this context, UNDP Syria is looking for TWO Procurement Analysts who can support UNDP’s immediate interventions in socio-economic recovery and resilience. This UNV assignment is part of UNDP Syria’s efforts to promote volunteerism and ultimately increase the capacity to respond to the various technical assistance demands from its counterparts.

Additional Information:

National UN Specialist Volunteers in Syria are entitled to:

• Monthly Volunteer Living Allowance (VLA) at the amount of USD 919
• Well-being differential USD 275.7
• Annual and learning leaves;
• Free Medical and life insurance;
• Free access to different learning platforms.

For more information on UN Volunteer benefits, entitlements and support, please visit:
https://www.unv.org/volunteer-your-country-conditions-service

Under the supervision of the Procurement Specialist and in close coordination with Operations and Programme Units, the UNV Procurement Analyst(s) will support the following tasks:

1. Inputs to elaboration and implementation of operational strategies focusing on achieving the following:

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies, and strategies;
implementation of effective internal control, analysis of parameters in support of proper design and functioning
of a client-oriented procurement management system.
• Office Procurement business processes mapping and elaboration/establishment of internal Standard Operating
Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit in coordination with the
supervisor.
• Analysis and proposals on cost-saving and reduction strategies in the Office.
• Analysis and proposals on elaboration of contract strategy, sourcing strategy, quality management, supplier
selection, improvement of procurement processes in the Office

2. Supports management of procurement processes for UNDP CO focusing on achieving the following:

• Participate in periodic meetings of the office and of the Unit in order to provide prompt and timely advice in the
planning of resources and activities.
• Establishment and implementation of proper monitoring system and control of procurement processes including
organization of RFQ, ITB or RFP, receipt and evaluation of quotations, bids or proposals, negotiation of certain
conditions of contracts in full compliance with UNDP rules and regulation.
• Certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee
on Procurement (ACP).
• Management of procurement contracts and UNALL/QUANTUM-related processes.
• Elaboration and implementation of the internal control system which ensures that Purchase Orders (PO) are duly
prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
• Management of the implementation of the procurement processes monitoring system and mechanisms to
eliminate deficiencies in procurement.

3. Ensures implementation of sourcing strategy and e-procurement tools focusing on achievement of the following
results:
• Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation
criteria, quality and performance measurement mechanisms.
• Implementation of e-procurement module.

4. Ensures facilitation of knowledge building and knowledge sharing in the Office focusing on achievement of the
following results:
• Participation in the organization of training for the operations/ projects staff on Procurement.
• Synthesis of lessons learned and best practices in Procurement.
• Contributions to knowledge networks and communities of practice.

5. Perform other duties as assigned by the supervisor.