EUAA Interim HR Administrator - Interim Support

Konnekt forms part of a consortium handling temporary employment for The European Union Agency for Asylum (EUAA) in Malta. The consortium is formed by EMCS , PayrollMalta, Talexio, FASTER Group & Konnekt. By applying for this role, you consent to share your information with the consortium partners. 

HR Administrator - Interim Support

Location: EUAA HQ, Malta.

Tentative start date: Asap.

Salary Category IV - Gross monthly: EUR 3,920.31

Department: AC/HRU/PES

Responsibilities

The appointed interim will be requested to undertake the following tasks and duties:

• Provide assistance with tasks and responsibilities linked to the onboarding process of newcomers and also offboarding. 
• Assist with general administrative procedures governed by the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Union.
• Prepare contracts, letters, reports, notes, presentations, templates, guidelines, checklists, internal rules, minutes, working instructions, standard operating procedures, policies, decisions or any other administrative documents.
• Collect supporting documents and assist with the establishment of individual rights of EUAA staff.
• Assist with administrative tasks related to the sound personnel administration (e.g. special working arrangements, leave management, probationary period, contract renewals, pension transfers, annual medical check-ups, benefits, schooling, etc.)
• Update databases and excel monitoring tables and ensure that the information is kept up-to-date and readily accessible by the team at all times.
• Manage electronic and paper documents archiving and ensure that the documents are kept up-to-date and readily accessible by the team at all times.
• Participate in implementation of HR strategic goals and initiatives.
• Provide assistance with HR projects, processes, programmes, as well as associated communication and change management strategies.
• Provide assistance with collection, organisation, analysis and synthesisation of qualitative and quantitative data.  
• Liaise with internal clients and provide excellent customer-oriented service.
• Liaise with external stakeholders such as national competent authorities, educational institutions or EU institutions in relation to the area of responsibilities.
• Perform any other tasks as requested by the Head of HR Sector or the HR Head of Unit. 

Minimum requirements

• Completed bachelor’s degree.
• Experience in providing customer service.
• Effective written and spoken communication skills in English (B2 level according to Common European Framework of Reference for language skills), the working language of the EUAA.

Advantageous

• Professional experience in EU institutions.
• Experience in studying and/or working abroad and/or in a multicultural environment.
• Experience in human resources management.
• Motivation to work in a dynamic working environment.

Required skills/competencies

• Effective communication and listening skills. 
• Critical thinking and problem-solving skills.
• Customer-oriented attitude.
• Teamwork attitude. 
• Self-management.
• Digital and data literacy.
• Proficient knowledge of MS Office tools.

Non-resident rate: Non-Maltese employees who are moving to Malta for the purposes of employment will be subject to "Non-resident" tax rates for the first 183 days from arrival – these are higher than the standard rates. Once 183 days of residence are reached, income tax will be recalculated for the entire period of employment in the current year from arrival in Malta, and the tax will be adjusted to recover any overpaid tax. If the 183-day period extends into the following year, and 183 days of residence in Malta are not accumulated, the overpaid tax will need to be claimed back from the authorities with personal income tax return.

To estimate the effect of Resident and Non-resident rate on salary, please use the following link: https://www.konnekt.com/find-a-job-in-malta/salary-calculator  

Job Reference: SA809