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Strategic Planning and Portfolio Support -
Provides suggestions to the HoI and HoP for maintaining and implementing appropriate standards and best practices in line with UNOPS policies, guidelines and procedures. -
Coordinates with the MCO Head of Infrastructure (HoI) on technical and Infra related matters. -
Supports the Partnerships Team providing technical inputs into the development of new Infrastructure project proposals. -
In coordination with the MCO Infra Unit, provides advice, oversight and support to all infrastructure projects across the MCO. -
Development and planning of new infrastructure projects; promoting best practices and lessons learnt from past experience, including scheduling and covering DNP stages; including planning necessary staffing resources, and logistical resources to implement the infrastructure management systems, contributing to ensuring synergies across the MCO. -
Champions the vision and mission of the Programme Infrastructure Unit at the MCO level. -
Drives continuous improvement and Assumes custodianship over tools and systems for infrastructure programmes and projects. Ensures application of infrastructure tools and systems for the MCO. -
Analyses, identifies and provides solutions to potential risks and issues related to the delivery of infrastructure programmes and projects and advises mitigating measures to the HoI and Infra PMs in a timely manner. -
Guides the PMO Specialist(s) with necessary project analysis and information relevant to the PMO (i.e. Direct Costs, Procurement Plans, Resources Plans, Forecasts, etc.). -
Provides guidance and advice to the PMs in the development and implementation of Quality/Construction Management and Supervision plans -
Contributes to technical assessments and Environmental Screening for all Infrastructure projects. -
Provides technical input in the drafting of ToRs for different technical disciplines, as needed.
2. Project Set-up and closure -
Actively involved in the start up of new infrastructure projects. -
Deploying and organising a team of multi-disciplinary retainers to carry out the technical assessment. -
Development of project plans/schedules for infrastructure project delivery (assessment, design, construction and DNP) in coordination with the HoI and the MCO Infra Unit. -
Develops, tracks and maintains dependencies between work packages. -
Facilitates the uptake and operationalization of performance management tools developed for infrastructure projects. -
Facilitates and ensures that all HAMCO Infrastructure Projects have a valid (and agreed) DNP Monitoring plan. -
Coordinates and oversees the implementation of requests or initiatives relevant to Infra projects from the Regional Office, IPAS, and HQ Teams, as required. 3. Monitoring and Reporting -
Oversees the updating and maintenance of tracking systems and tools to facilitate monitoring of infrastructure project progress and performance. -
Provides routine monitoring and suggests corrective measures for infrastructure projects progress and performance. -
Oversee monitoring of progress of infrastructure contracts against planned schedules; and raises any deviations to the HoI for corrective actions. -
Provides periodic analysis and technical advice on delivery data and shares it with the Infrastructure Project teams and Management, as appropriate. -
Prepares and provides regular updates on the work progress to the HoI and upstream to the HAMCO Leadership Team. -
Timely identification of potential risks and issues specific to infrastructure delivery, and escalates and suggests mitigating measures. -
Oversees the review of Infrastructure project status; evaluation and monitoring of performance criteria (scope, cost, schedule and quality). 4. Delivery Support -
Coordinates with HoI on identifying and deploying suitable technical resources and recruitment for the delivery of Infrastructure products. -
Leads a team of multidisciplinary engineers/designers (Retainers) for the preparation of design packages according to the UNOPS guidelines and standards. -
Outlines the design requirements during the design stage of Infra projects. -
Reviews and compiles the prepared design packages and to ensure that they are in line with the UNOPS “Design Planning Manual for Buildings”. -
In coordination with the HoI, to support the design review process and with addressing the comments received by the Peer Reviewers/IPMG. -
Assumes the role of technical coordinator for infrastructure work-packages including design management, construction supervision, DNP management, etc. as assigned. -
Assumes technical responsibility for the preparation of technical assessments, quality plans, scheme programmes and design work, cost estimates, bills of quantities and review of bid documentations. -
Provides induction, orientation and continuous technical advice to all Infrastructure practitioners related to the UNOPS Infrastructure management systems, including Planning, Design Preparation,Quality Management, Construction Management, Contract Management, Construction Supervision, etc. -
Carries out periodic inspections and site visits to construction sites. -
Supports procurement stages, including providing technical assistance during the preparation of tender documents, facilitating pre-bid meetings and taking part in bid evaluations for construction contracts. -
Works with the HSSE Specialist in monitoring the implementation of HSSE plans including requirements and guidelines at project sites. -
Backstops and/or takes part in surge initiatives for Infrastructure Project Managers and/or technical team members, as required. -
Takes part in induction training, incident reporting and investigation, as per UNOPS guidelines. -
Identifies gaps, areas to improve and makes recommendations to the HoI, HoP, project teams and PE on appropriate corrective actions. -
Supports the implementation of Health, Safety, Social and Environmental measures at the project sites. -
Contributes to the achievement of the goal zero of incidents (injury, disease and fatal). -
Performs other related duties as may be assigned by the HoI. 5. Quality Assurance -
Appraises and facilitates compliance with UNOPS defined standards and international best practices for Infrastructure project management, including Quality Management, Construction Management, Contract Management, Construction Supervision, etc. -
Coordinates quality reviews of infrastructure project documents and deliverables, including design review submissions through the platform. -
Supports the HoI in providing technical advice to key stakeholders to continuously identify and improve operational processes relevant to Infrastructure projects implementation. -
Promotes a culture of compliance on Quality Management, Contract Management and Construction Supervision, Policies, Guidance, Tools and Templates. -
Reviews and provides assurance of QMPs and QAPs for Infra projects. -
Identifies issues or non-conformity, and recommends necessary actions to enforce where unsafe acts or processes that seem dangerous or unhealthy are detected. -
Undertakes reviews and coordinates with HoI and Infra Unit to ensure Infrastructure projects document records are complete and up to date: Design Brief, Design Review Certificates, Substantial Completion Certificates, Final Completion Certificates, Contractor Notices, Materials Testing reports, Non-Conformity Registers, DNP monitoring plans, Defects Registers, As-Built Drawings, etc. -
Provides advice to project teams in the application of Contractual Guidance Material. -
Develops tools to track compliance of Infrastructure products with relevant policies, guidelines and tools, and undertake assurance over their practices for all Infrastructure projects. 6. Knowledge Management and Innovation -
Actively contributes to the HAMCO Infrastructure maturity enhancement initiatives during the delivery stages. -
Facilitates training including onboarding/induction of new joiners on UNOPS Design Manual, Quality Management policies, tools and instruments, including Contracts Management and Construction Supervision Guidance. -
Ensures routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of technical teams. -
Participates in, and advocates for Infrastructure practitioners membership in relevant Communities of Practice. -
Contributes to HAMCO knowledge networks in infrastructure-related disciplines. -
Actively interacts with project teams, Infra Unit and the wider UNOPS Infrastructure community to share case studies, lessons learned and best practices in the Knowledge System. -
Provides feedback on policy and supporting guidance related to Design, Quality Management and infrastructure practices. -
Contributes to ensuring that lessons learnt are shared and mainstreamed in a timely and appropriate manner. 7. Personnel Management -
Manages and coordinates a pool of Expert Resources of Infrastructure practitioners across the MCO and provides functional direction, oversight and feedback to its members. -
In coordination with the HoI, monitors the performance, resource and talent management of Infrastructure practitioners under the MCO. -
Actively promotes a culture of continuous improvement and lessons learning in infrastructure related disciplines. -
Supports the HoI in recruiting quality technical resources internally and externally to UNOPS. Actively supports PMs in doing so, where needed. -
Supports on-boarding Infrastructure practitioners for the MCO and provides guidance on performance setting and reviews within the practice. -
Promotes and supports a learning culture by empowering individuals and teams to identify critical learning needs and plans/provides easy access to learning opportunities to maintain personnel competency and flexibility. -
Fosters a positive work environment, respectful of both men and women, and ensures that the highest standards of conduct are observed. |
