Supply Chain Assistant

Danish Refugee Council, one of the world’s leading humanitarian NGOs, we are excited to invite you to join our team as a Supply Chain Assistant. If you are a skilled and motivated professional ready to make a difference, we want you on board! Together, we’ll work to deliver impactful humanitarian solutions in challenging environments.

Overall Purpose of the Role:

Under the supervision of the Supply Chain Officers, the role supports day-to-day logistics and operational tasks, including maintaining cleanliness in office and accommodation compounds, supporting basic maintenance and repairs, daily waste disposal, and assisting with handling furniture and loading/unloading supplies. The role also assists in procurement processes as needed.

Key Responsibilities:

• Assist in the procurement of goods and services in accordance with DRC policies and procedures.
• Support the daily coordination of procurement activities, ensuring timely and compliant actions.
• Maintain a strong understanding of DRC procurement policies and assist in training staff when required.
• Support staff in preparing clear and accurate purchase requests and related documentation.
• Collect quotations and bids from suppliers as assigned, ensuring compliance with DRC standards and formats.
• Engage vendors during quotation processes, clearly explaining DRC requirements and ensuring use of the correct forms.
• Uphold fair competition principles and adhere strictly to DRC’s procurement and vendor interaction guidelines:

• Treat all suppliers/vendors with fairness, respect, and professionalism.
• Promote transparency and impartiality in vendor interactions and selection.

• Maintain and update price lists and vendor databases regularly and share updates with relevant departments monthly.
• Receive and inspect goods upon delivery, verifying quality and quantity, and coordinate with relevant program teams as needed.

Education/ Experience /Skills

• A Diploma or Degree in Supply Chain Management, Logistics, Procurement, or a related field.
• Relevant work experience in logistics, procurement, or general support functions may be considered in lieu of formal qualifications.
• Familiarity with humanitarian supply chain procedures is an added advantage.
• Strong organizational and communication skills.
• Ability to work in a team and maintain good relationships with vendors and staff.