Senior Finance Assistant (Maternity cover)

Summary of Key results area:

1. Accounting and Administrative Support 

2. Office Cash Management 

3. Knowledge building and knowledge sharing 

1. Accounting and Administrative support 

• Provides accounting, payments, support, focusing on achievement of following results:

• Accurate control of the supporting documents for payments and financial reports for projects; preparation of vouchers for projects; PO vouchers; Pay Cycle and payment execution.

• Accurate receipt of goods, services, and establishment of accruals.

• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are accurately recorded and posted in Enterprise system; travel claims, TAs and other entitlements are duly processed

• Timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, and unapproved vouchers. 

• Presentation of information on the status of financial resources as the need arises.

• Maintenance of the Accounts Receivables for projects and recording of deposits in the Enterprise system. 

• Preparation of accounts-payable and PO vouchers for management projects.

• Review of payment requests including supporting documents against the annual work plan and UNOPS Financial Rules and Regulations.

• Ensuring that vouchers processed are matched and completed, and transactions are accurately recorded and posted in ERP/electronic or paper-based systems.

• Running of remittance cycle and Creation of Remittance Advices to be sent to the bank.

• Support timely accounts closure

• Support timely response to any financial requests to resolve financial data issues.

• Support timely corrective actions on erroneous data in the Enterprise system. Preparation of financial reports as the need arises

• Support preparation of vouchers for projects

• Assist in travel and logistics such as processing of visas, identity cards and other documents for all personnel, UN officials, and visitors, ensuring compliance with UN rules and regulations

• Assist in reliable asset management support mainly in preparing accurate inventory lists, adequate property records, and building management and maintenance activities for the office as well as for projects.

• Assist in coordinating transport services mainly in accurate maintenance, servicing and repair of all office vehicles for top performance and safe operating conditions in accordance with UNOPS vehicle management policy and procedures; and keep daily vehicle log on petrol consumption and mileage.

• Assist in custodial, common premises, and other general Support

1. Office Cash Management 

• Support timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.

• Daily review of zero-balance account bank statements in the Enterprise system to monitor the impress level; identification and recording of contributions.

•  Management of cash receipts and petty cash.

• Support timely and accurate preparation of bank reconciliations.

• Initiation of bank transfers and deals in the Enterprise system.

3.Knowledge Building and Knowledge sharing 

• Support the organization and delivery of training and learning initiatives for personnel on finance-related topics.

•  Provide sound contributions to knowledge networks and communities of practice by synthesizing of lessons learnt and dissemination of Standard methodologies in finance management support services

• Contribute feedback, ideas, and internal knowledge about processes and standard and utilize efficiently. 

Education

.

Completion of secondary school is required. 

First University Degree in Finance and Administration, or related areas is desirable but not required. 

Experience

A minimum of five (5) years of relevant experience in providing  finance, accounting, business administration or related field is required 

Some experience in UN system organizations is desirable.

Proficiency in computers and office software packages (MS Office) and experience in handling of web-based management systems is required.

Experience in use of Enterprise systems including OneUNOPS is desirable

Language Requirements

Full working knowledge of English and French Language is required

 Knowledge of another official UNOPS language is an asset