Job purpose

The Grants Administrator supports the division in fulfilling donor requirements and ensuring that donor interactions are coordinated in a timely manner. Work closely with donor Stewards, project and programme managers to support implementation, compliance and reporting in line with GICHD’s strategy and internal processes.

Key responsibilities

  1. Contribute to and assist in consolidating and monitoring information for the reporting schedule, ensuring timely input from relevant divisions.
  2. Support the preparation of donor communication materials, presentations, documentation material and background information ensuring donor visibility.
  3. Support the coordination and review narrative donor reports, ensuring quality control for smooth preparation and completion.
  4. Maintain an accurate, up to date understanding of donor requirements, rules, and procedures.
  5. Monitor grant compliance (including legal and reporting requirements).
  6. Contribute to, advise and communicate on amendments to grant agreements and change of workplans, in line with agreements’ conditions.
  7. Monitor the development and maintenance of reporting templates according to donor requirements.
  8. Support the development and maintenance processes and procedures for robust grant management systems and tools externally and internally.
  9. Fulfill other tasks assigned by the Fundraising and Donor Partnership Manager and Head of Division.

Qualifications and professional experience

  • Bachelor degree, preferably in international relations, development, social sciences, marketing or another relevant subject.
  • Minimum three years’ experience with donor procedures and requirements, preferably in an international organizations or NGO.
  • Demonstrated ability in providing support with project proposal development as well as donor reporting.

Knowledge, skills and competencies

  • Excellent planning and organisational skills to effectively manage priorities.
  • Excellent verbal and written communications skills in English, including the ability to produce content for external communication purposes.
  • Excellent IT skills, proficiency in Windows and Office environment is expected.
  • Competence in the administration of projects funded by international governmental donors, including compliant grant management, narrative and financial reporting, and financial monitoring.
  • Ability to consolidate narrative and budgetary material for project proposals and reports.
  • Ability and interest to interact with colleagues of diverse cultures, respect for diversity.
  • Ability to work as part of a team and to leverage on colleagues’ competencies to reach the objectives.
  • Fluency in English, both written and oral; fluency in an any other language spoken in EO-affected countries will be an advantage.

Duration of Assignment

The expected period of employment will be from 1 October 2025 to 30 May 2026.

Salary Information

Please note that the salary level for this role starts at CHF 67'565.- yearly gross, subject to social security deductions and income tax.

Applications

If you feel you have the right profile, kindly register your application on-line, including a CV in English on pdf format of maximum 2 pages.

Please note that this position is not eligible for relocation benefits. Only local candidates will be considered and the GICHD will apply for a CDL (carte de légitimation) for restricted work/residence permit holders, for non-Swiss nationals and non-C permit holders.

Application Deadline: 25 August 2025

The GICHD implements a Gender and Diversity Policy and is an equal opportunities employer. Applications are encouraged from women and men, nationals of mine-affected countries and individuals with a disability or special needs, who meet the above profile requirements.

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.