Programme Management - Senior Officer

Under the direct supervision of the Programme Management Specialist, and overall guidance of the Senior Programme Officer, the Programme Management - Senior Officer will be responsible for the following tasks and responsibilities:

Summary of Key Functions
A. Programme development, planning and coordination
B. Development and follow up of resource mobilization opportunities
C. Programme management support
D. Stakeholder coordination, representation, and inter― agency collaboration
E. Knowledge management and document management

A. Programme development, planning and coordination

• Support the programme office in coordinating the development of programme's strategy plan.

• Coordinate and collaborate with relevant stakeholders in-country and at HQ, to communicate.

• Programme requirements and client capacities.

• Stay abreast of policies on mine action, UN policies, and cross‐cutting priorities, such as gender diversity, conflict sensitivity, sustainability and environment, to be included in programme design as relevant.

• Coordinate preparation of programme documents, including concept notes, proposals, and associated budgets and obtain approval before dissemination.

• Assist in drafting and/or receiving of concept notes and project proposals and other project documents required for the signature and implementation of new projects.

• Support drafting agreements and suggest compliance plans and monitoring frameworks to guide key departments and management teams to meet requirements of funding agreements ,in coordination with HQ policies.

• In collaboration with relevant personnel, identify monitoring mechanisms to measure delivery against targets outlined in funding agreements.

• Assist in tracking programme results against targets, alert relevant management if delivery is not on track, compile data and draft reports to internal and external stakeholders and support the management term to prepare for internal reviews.

• Assist in coordinating information flow between implementation partner and donors

• Prepare, and provide editing support for high quality summary and analytical reports including, but not limited to substantive reports, financial agreement, factsheets,..etc.

• Assist with communication and leading specific donors contributions assigned by the Programme officer ensuring successful implementation of all UNMAS Sudan activities under their funding are achieved.
• Assist in maintaining relationships with the UN, international organizations, donors , governments, and mine action stakeholders for the purposes of facilitating activities and improving the qua∥ty and relevance of programme implementation.
• Participate in, contribute to and report on the relevant inter- agency UN mission, donor and
• inter‐governmental coordination meetings in consultation with relevant programme technical experts when required.
• Assist in the development of communication strategies, linked to resource mobilization strategies, where relevant, to maximize communication impact and outreach and build  awareness of Country Programme Objectives.
• Support the programme officer design, coordination and dissemination of public information products and communication activities as we∥ as gather and draft content for communications products and platforms, ensuring use of social media in Risk Education activities is included.
• Support preparations for official meetings, events, briefings, and field visits, and prepare talking points, briёfing notes, presentations and speeches for the management team and senior UN officials.

• Maintain records of programme files and other necessary programme documents such as documentation of decisions and actions taken on programme issues.
• Assist in building national capacity through close communication and review of written products of national partners.
• Assist in implementing relevant standards, tools and templates to effectively manage programme development and implementation.
• identify, contribute to, record and share the ongoing development and implementation on of best practice, lessons identified, and innovative approaches to improve overall programme performance.

• Advanced university degree (master or equivalent) with a minimum of 2 years of relevant experience, OR 

• First level university degree (bachelor or equivalent) with a minimum of 4 years relevant experience.

Experience

• Relevant experience is defined as experience in programme/project development or management or any other relevant fields, in either public or private sector organizations.

• Experience in donor reporting and project proposals writing is required.  

• Experience working in humanitarian emergency settings is desirable.

• Experience in humanitarian coordination is desirable.

• Knowledge of Mine Action is desirable.

Language

• Fluency in English (reading, writing, speaking) is required 

• Fluency in another UN official language is desired