Individual Consultant - Contact Database and Communications Consultant

The OPEC Fund for International Development (the OPEC Fund) is a multilateral development finance institution, founded in 1976. The organization was established with a distinct mandate: to drive development, strengthen communities and empower people. The OPEC Fund’s work is people-centered, focusing on financing projects that meet essential needs, such as food, energy, infrastructure, employment (particularly relating to MSMEs), clean water and sanitation, healthcare and education. OPEC Fund’s vision is a world where sustainable development is a reality for all.

The OPEC Fund is the only globally mandated development institution that provides financing from member countries to non-member countries exclusively. The organization works in cooperation with developing country partners and the international development community to stimulate economic growth and social progress in low- and middle-income countries around the world.

Further information about the OPEC Fund can be obtained from its web site: https://opecfund.org/ 

Background

The purpose of this consultancy is to (i) coordinate with internal departments to collect, clean, and structure contact data for entry into HubSpot, (ii) support the ongoing management and updating of the CRM database, and (iii) assist in planning and executing organizational mailings and communication campaigns using HubSpot. 

Scope of services

Qualifications and Experience

• A Bachelor’s degree in Information Management, Communications, Business Administration, International Relations, or a related field. Equivalent professional experience (minimum 5-7 years) in administrative support role, contact database management, or stakeholder communications may be considered in lieu of a bachelor’s degree. 
• At least 5 years of progressively responsible experience in administrative support, database management, communications, or event support.
• At least 3 years of direct experience with contact management and mailing campaign management, ideally in an international or intergovernmental setting. 
• Demonstrated experience in providing administrative support and managing contact and information systems, with a focus on accuracy, organization, and collaboration across teams. 
• Proven ability to coordinate and maintain stakeholder data and communications in a structured and professional manner. Previous experience in an international environment is considered an asset.  
• Hands-on experience in managing invitation mailings, reminders, and follow-ups for high-level events (ministerial, international forums, board meetings). Familiarity with segmentation, personalization, and tracking engagement metrics.
• Proven track record of handling sensitive stakeholder information (e.g., ministerial or diplomatic contacts) with discretion, accuracy, and professionalism. 

The Proposal, as well as all related correspondence exchanged by the Consultants and OPEC Fund, shall be written in English.

Interested consultants should submit proposals by email only to tenders@opecfund.org no later than 15:00h on November 12, 2025 (Central European Time).

Any questions are to be directed to procurement@opecfund.org. All questions submitted to and answers of OPEC Fund will be shared with contractors that have received the request to submit proposal.

For more information visit the OPEC Fund Procurement website under: https://opecfund.org/procurement/bidding