Executive Assistant

UN Women is the UN organization dedicated to gender equality and the empowerment of women. A global champion for women and girls, UN Women was established to accelerate progress on meeting their needs worldwide.

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the centre of all its efforts, UN Women leads and coordinates the United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors. In support of UN Women’s Gender Equality and the Empowerment of Women (GEWE) mandate and the realization of women and girls rights contend in key normative frameworks such as the Convention on the Elimination of All Forms of Discrimination Against Women (CEDAW), the Beijing Platform for Action (BPfA), Agenda 2030.

The UN Women Central Asia Liaison Office supports the realization of these goals across the region through a range of initiatives and partnerships. One of these initiatives is the Central Asian Alliance to End Gender-Based Violence (GBV), a regional, multi-stakeholder mechanism that provides a safe space for dialogue and collaboration among civil society, state agencies, and other relevant actors. Established in 2023 within the framework of the EU-UN Spotlight Initiative Regional Programme for Central Asia and Afghanistan, the Alliance brings together stakeholders from Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan, and Uzbekistan to promote transformative change in the lives of women and girls and work toward the elimination of GBV in the region.

Purpose:
The purpose of hiring an Administrative Assistant is to provide high-quality administrative and coordination support to the Head of the UN Women Central Asia Liaison Office. The position is intended to ensure the smooth and efficient functioning of the Office through effective management of daily operations, schedules, correspondence, and communication with internal and external partners. The Assistant will facilitate the Head of Office’s engagement with regional and national stakeholders by organizing meetings, maintaining documentation and records, and ensuring timely follow-up on action points. This role is essential to strengthening the overall operational effectiveness of the Liaison Office and supporting the delivery of UN Women’s strategic priorities in Central Asia.

Within the delegated authority and under the supervision of the Head of the UN Women Central Asia Liaison Office and UN Women colleagues or his/her designated mandated representative(s), the UN Volunteer will solely provide support to the Head of the Central Asia Liaison Office, and will:

1. Administrative and Logistical Support

- Manage the Head of Office’s schedule, including arranging meetings, appointments, and missions.
- Coordinate travel arrangements, prepare travel authorizations, and process travel claims in - line with UN Women procedures.
- Prepare meeting materials, take minutes, and ensure timely follow-up on action points.
- Maintain and organize the office’s documentation, correspondence, and filing systems.

2. Communication and Coordination

- Serve as a focal point for communication in Russian, Kazakh, and English, ensuring professional and accurate correspondence.
- Liaise with internal and external partners, ensuring timely information exchange and coordination.
- Support the preparation and dissemination of official communications, announcements, and event materials.

3. Content and Presentation Support

- Draft and edit documents, talking points, meeting summaries, and presentations for the Head of Office.
- Design visual materials and presentations using MS Office, Canva, and other relevant tools.

4. Operational and System Support

- Assist with administrative processes related to procurement, finance, and HR in coordination with the Operations team.
- Support the use of UN Women corporate systems (such as Quantum, GST, etc.), as applicable.

5. Professionalism and Learning

- Work efficiently under pressure, demonstrating strong organizational and time-management skills.
- Proactively seek opportunities to learn and enhance knowledge of UN administrative and operational systems.

Key performance indicators:

- Calendar, travel, and meeting logistics for the Head of Office are managed accurately and on time; meeting notes and action points are prepared and circulated promptly.
- Clear, professional, and timely correspondence and coordination in Russian, Kazakh, and English with internal and external partners.
- High-quality presentations, briefs, and talking points delivered within deadlines and aligned with UN Women’s standards.
- Accurate and timely use of corporate systems (Quantum, GST, etc.) and maintenance of organized, up-to-date documentation.
- Demonstrates reliability, discretion, responsiveness under pressure, and continuous learning to enhance efficiency and service quality. Support in timely updating of social media.