Team Assistant

The WHO Country Office in Ukraine was established in 1994 to support the country’s sustainable health development. The WHO team in Ukraine consists of around 50 professionals who provide technical expertise and build national capacity on health-related matters. The priorities for the Country Office are set out in the biennial collaborative agreement between WHO/Europe and Ukraine. The Office implements the agreement in close collaboration with national institutions and international partner agencies.

World Health Organization Ukraine - the WHO Country Office in Ukraine was established in June 1994 to support the country’s sustainable health development. The WHO team in Ukraine consists of around 300 professionals who provide technical expertise on health-related matters and build national capacity through policy dialogues, strategic support, technical assistance, service delivery to fill gaps during emergencies, and adaptation of global norms and standards to the national context.

The organization aims to maintain the resilience of Ukraine’s health system amid the war while continuing the reform agenda and moving towards the health system. The WHO Ukraine Country Cooperation Strategy for 2024-2030 focuses on three key priorities: ensuring access to universal quality health services for all, regardless of ability to pay, preventing and reducing major health risks, and building robust institutions. Home (who.int)

Facility and Asset Management

• Serve as the focal point for facility operations at the WHO Country Office in the hubs
• Oversee maintenance contracts and service providers
• Coordinate office space planning, meeting room allocation, and layout optimization
• Supervise cleaning and maintenance contractors to ensure hygiene and safety standards
• Manage hubs stores and distribution of office supplies, equipment, and fixed assets
• Manage the inventory stock of the hubs
• Plan, supervise, and finalize renovation works with local firms
• Manage office parking space and facilitate guest parking requests
• Support with the maintenance of office generator and timely refueling
• Arrange and monitor the supply of coffee/tea/sugar/milk/water; prepare and follow up on related IPOs and amendments when required
• Support the procurement and inventory processes related to facility and asset management
• Perform other related duties as required.

Administrative and Secretarial Support
• Draft and revise administrative correspondence, reports, and documentation.
• Organize duty travel and prepare related documentation.
• Handle incoming calls, schedule appointments, and manage visitor programs.
• Maintain filing systems and update databases with relevant technical and administrative information.
• Provide guidance on office procedures and support team members as needed.
• Support with preparations for incoming missions
• Perform other related duties as required.