Senior Project Assistant ((Labour Migration)
Kuala Lumpur
- Organization: IOM - International Organization for Migration
- Location: Kuala Lumpur
- Grade: Administrative support - GS-6, General Service - No need for Higher Education - Locally recruited position
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Occupational Groups:
- Social Affairs
- Administrative support
- Labour Market Policy
- Migration
- Project and Programme Management
- Closing Date:
Job Description
Context
In a globalized economy, migrants make up important parts of the labour force in international supply chains. While the migration experience often leads to positive outcomes for workers and their families, many prospective migrants are subjected to unethical recruitment practices that may include excessive fees, low wages, unreasonable physical demands or excessive time spent in remote locations. Migrant workers are therefore vulnerable to abusive and exploitative recruitment and employment practices which places them among the estimated 11.7 million people in the Asia-Pacific subjected to various forms of forced labour.
IOM’s Migration, Business and Human Rights (MBHR) programme in Malaysia identifies businesses as a critical partner in the fight against modern slavery and forced labour, with the private sector offering unique skills, knowledge and market leverage. Under the MBHR umbrella, IOM Malaysia is currently implementing several partnership projects with the private sector to address the vulnerabilities of migrant workers in international supply chains.
Under the direct supervision of the National Programme Officer and the overall supervision of the Programme Coordinator and Chief of Mission, the successful candidate will be responsible for implementing specific activities within IOM Malaysia’s Labour Migration portfolio, including specifically related to MBHR. These will include development and delivery of training and capacity-building for private sector companies on ways to reduce the risk of migrant trafficking, exploitation and forced labour in companies daily operations and supply chains through interventions such as training and awareness-raising on fair and ethical recruitment, human rights due diligence, living and working conditions and contract terms, human and labour rights, soft skills, grievance and remediation, etc.
Responsibilities
- Provide assistance in planning, preparing, coordinating and implementing project activities in close collaboration with other project staff and relevant authorities.
- Coordinate the preparation and delivery of trainings, conducting field visits, including conducting trainings or workshops for companies and government.
- Monitor the implementation of the project and prepare reports on the progress of the project’s implementation which shall include reporting on the budget flow. Identify issues and deviations and propose and initiate remedial actions.
- Draft status reports; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures.
- Conduct research, analyse and summarise information, draft reports, prepares briefings and presentations on labour migration related issues.
- Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nations agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
- Liaise and maintain close working relationship with relevant national and international stakeholder’s, partners and counterparts, including government officials, private sector and civil society organisations
- Respond to complex information requests and inquiries; set up and maintain files/records.
- Assist in designing programmatic initiatives and writing project proposals in the field of migration management with particular focus on labour migration.
- Lead, guide and train other staff in the unit.
- Perform any other duties as may be assigned.
Qualifications
Completion of a university degree in Law, Social Sciences, Political Science, International Relations, with at least three years of relevant professional experience Or High school degree with at least five years of relevant professional experience.
EXPERIENCE
Previous experience working on issues related to migration, labour issues including labour migration, international labour recruitment, corporate social sustainability, social compliance programs, human rights, or socio-economic development.
SKILLS
- Knowledge of MS Office applications
- Proven ability to conduct research
- Able to work harmoniously in a multicultural setting
- Pro‐active, result oriented, organized, and possess good communication skills
LANGUAGES
English (Fluent in oral and writing) and working knowledge of Bahasa Malaysia
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
Required Skills
Job info
Contract Type: Special Short Term Graded (Up to 9 months)Initial Contract Duration: 6 months
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-6
Alternative Required Language 1: English
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.