VN 042/2025 Recruiting Specialist

Job Description

Under the overall supervision of the Head, Recruitment Unit and the direct supervision of the National Human Resource Officer, the Recruiting Specialist is responsible and accountable for ensuring compliance review and carrying out recruiting activities in their area of responsibility. They will coordinate with hiring managers, selection panels, HR focal points and candidates on the timely filling of posts in accordance with established policies and procedures and with due consideration to transparency and fairness throughout the process and a positive stakeholders experience.

Responsibilities

1. Act as the focal point for recruitment and selection of all personnel based at Headquarters and personnel in the Professional category worldwide.
2. Process requests for the advertising of jobs. Review and ensure that the position descriptions, titles, and grade levels are in line with IOM’s standards. Provide guidance to hiring managers on the process of publishing a vacancy. Ensure that all published vacancies are substantively sound and typo-free.
3. In collaboration with the National Human Resource Officer, assist in screening applications using pre-screening criteria and qualitative requirements. Advise hiring offices on preliminary assessments methods and organize their administration in compliance with policies and procedures.
4. Review eligibility and qualifications of shortlisted candidates proposed by hiring managers/selection panels and provide advice to ensure balance and diversity in shortlists. Review deselection reasons of first tier candidates not shortlisted and provide guidance to hiring managers/selection panels to ensure transparency and fairness to all candidates.
5. In close collaboration with selection panel members, review/draft and propose competency-based interviews questions; schedule interviews using the applicant tracking system and assist selection panels in preparing selection forms. Support with the reference check process (including any vetting process).
6. Draft/Review selection recommendation documents for SVNs, VNs and direct recruitments. Provide guidance to hiring managers / panel members in completing the documents as needed. Coordinate submissions for approval.
7. Participate in initiatives pertaining to building talent communities and feed talents’ pipelines.
8. Maintain regular liaison with the Human Resources Administration Unit to support timely completion of selection and mobilization formalities. Track offers sent to successful candidates and their acceptance/ decline of offers. Ensure that successful candidates are timely notified. 
9. Reach out, analyze, and address issues related to recruitment processes and recommend a course of action balancing the need of the hiring manager / mission and recruitment policies. Initiate communication with hiring managers/ missions facing recruitment difficulties and provide guidance to facilitate and fast track the recruitment process.
10. Respond in a timely manner to e-mail inquiries received in the REC Mailbox pertaining to recruitment and selection processes within the area of responsibility and flag to the National Human Resource Officer/Head of Recruitment any issues or exceptional requests related to the application of IOM’s recruitment policy and guidelines, so they are addressed in a timely manner.
11. Assist in monitoring and updating staffing table, recruitment tracking lists in collaboration with other Recruitment Assistants. Keep an auditable record of all activities assigned and feed the recruitment audit trail accordingly. Ensure relevant correspondences and recruitment related documents are appropriately filed. Prepare information in support of the periodic statistical reports.
12. Actively contribute to sourcing and attraction efforts and outreach activities.
13. Identify and analyze areas for improvement related to procedures and processes as well as recurrent issues related to the application of recruitment guidelines and make recommendations. Participate in the provision of training to REC’s stakeholders.
14. Serve as the backup for the National Human Resource Officer and replacement of the Recruitment Assistants when needed.
15. Perform such other duties as may be assigned

Qualifications

EDUCATION

• University degree in Human Resources, Business administration, Industrial and Organizational Psychology or any related field from an accredited academic institution, with four years relevant professional experience;
• Completed High School degree from an accredited academic institution, with six years of relevant professional experience. 

Accredited Universities are those listed in the UNESCO World Higher Education Database.

EXPERIENCE

• Experience processing human resources transactions and exposure to talent acquisitions and talent management concepts and processes.
• Experience using social media to serve recruitment and selection objectives.
• Experience supporting recruitment and selection in humanitarian or non-profit organizations is desirable.
• Experience on Human Resources statistics is desirable; Experience working in a multi-cultural setting an advantage.

SKILLS

• Knowledge of IOM/ UN personnel and financial policies and staff rules and regulations an advantage.
• Ability to work autonomously in a high paced environment and deliver accurately on a wide variety of tasks.
• Sound client orientation and ability to build trust with various internal stakeholders.
• Proven capacity in managing difficult clients with an outlook on results and impact.
• High level of computer literacy, experience with HR IT systems and applications.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
3. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
4. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
5. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info