Supply Chain Officer

Supply Chain Officer

The Danish Refugee Council (DRC), one of the world’s leading NGOs, with a focus on responding to displacement, have been registered in Sudan since 2004, delivering life-saving programming in protection, emergency response, shelter, food security and livelihoods, disaster risk reduction, camp management, and humanitarian mine action. DRC has implemented projects in Central Darfur, South Kordofan, Gedaref, Port Sudan, and White Nile. Sudan hosts one of the largest displaced populations in Africa, with over 3.7 million internally displaced people and over 1.1 million refugees from South Sudan, Ethiopia, Eritrea, Central African Republic, Chad, Yemen and Syria. Against a background of political crisis, Sudan faces economic and social turmoil, with sharp increases in food and energy costs, further exacerbated by disease outbreaks and ongoing conflict.

POSITION PROFILE

The Supply Chain officer main objective is to provide support in the Supply chain department in efficient and effective Logistics implementation and smooth running of departmental operations of the Central Darfur - Jebel Marra (Nertiti) office with emphasis support logistics/procurement staff and functions including implementation of DRC Dynamics. The role expected to contribute to strengthen the overall supply chain functions. This position will also ensure implementation of audit recommendation related to logistics and procurement.

He/ She will be expected to assist on procurement, warehouse, assets, general equipment and fleet management for Central Darfur - Jebel Marra (Nertiti) office that all logistics operations are managed and maintained in an efficient manner. as per DRC’s internal and donor procedures & as per the Operations Handbook.     

DUTIES & RESPONSIBILITIES

Key Responsibilities:

Procurement

• Ensure that all orders are tracked from point of planning and request through to final receipt.
• Prepare the relevant documents for the procurement of goods and services.
• Lead evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report.
• Lead the joint verification of procured goods and equipment and to ascertain the items conformity to Technical Specifications and Quantities.
• Perform Procurement support functions such as collecting quotes and putting together basic procurement documents such as requisitions and bid matrices.
• Lead the procurement process to ensure timely, cost-effective and adequate delivery of commodities and services to support operational needs
• Communicating with all related actors (vendors, warehousing, and programme staff) on procurement progression, facilitating internal and external coordination. 
• Have a leading role ensuring compliance with DRC’s procurement principles, standards, and policies, donor regulations, and local statutory requirements.
• Lead and facilitate market assessments when needed and update market records with prices on goods and services requested for programmatic activities.
• Correctly apply ERP supply chain processes
• Ensure appropriate archiving (hard copy and electronic filling) is maintained for all procurement files.
• Maintain an updated suppliers’ registration record accompanied with all necessary documentation as per DRC regulations.
• Provide capacity building to SC Assistant(s), Programme Staff and National Partners’ staff in Supply Chain processes.
• Identify new suppliers and ensure these are vetted according to DRC vetting process.
• Carry out regular monitoring and review of DRC suppliers’ list and ensure all vetted vendors maintain valid documentations and quality standards over time.
• Support the Support Services Team Leader and the Area Manager in filling donors’ assets reports, reports to the authorities and other ad-hoc reports relevant to the Supply Chain department.
• Perform any other SC related task as requested by the Support Services TL and the Area Manager.

Fleet Management

• Ensure compliance and implementation of operations Handbook on fleet management.
• Support Log officer and coordinate with program and perform right sizing of fleet exercise.
• Support Log officer and ensure an effective fleet management practice in DRC especially for the service contract vehicles for all country

Asset Management

• Ensure compliance and implementation of Operations Handbook on asset management.
• Prepare monthly comprehensive on Inventory/Assets, compile all report and provide to SCM in Khartuam

Inventory and Warehouse Management

• Ensure compliance and implementation of Operations Handbook on inventory and warehouse management.
• Organize training for program staff and warehouse staff on stock ownership, stock management, release and accountability of stock return etc.
• Provide monthly comprehensive country report on warehouse inventory to SCM (list and stock value in hand).

Transportation:

• Arrange with Team, to receive/transport goods from site to final/other destinations with good timely manner.
• Keep track and updates with cargo status and shipments.
• Review and check transportation reports/ Waybills.

SKILLS AND EXPERIENCES

Experience and technical competencies:

• Minimum 3 year of relevant work experience and in-depth knowledge of the context (local marke) in Central Darfur.
• Experience in administrative tasks, including filing systems.
• Excellent IT skills, experience in operating an ERP supply chain system will be consider an advantage.
• Experience with standard procurement procedures and documentation.
• Advanced English proficiency.
• Fluency in local language

EDUCATIONAL QUALIFICATIONS

Diploma or equivalent professional qualification.

LANGUAGES  

• Fluency in Arabic.
• Advanced in English.

ALL EMPLOYEES ARE EXPECTED TO DEMONSTRATE DRC FIVE CORE COMPETENCIES

• Striving for excellence: You focus on achieving results while maintaining efficient processes.
• Collaborating: You engage with relevant stakeholders and encourage constructive feedback.
• Taking the lead: You take ownership of tasks and are open to innovation.
• Communicating: You are clear, concise, and respectful in your communication.
• Demonstrating integrity: You uphold and promote the highest ethical standards and DRC's Code of Conduct.

POSITION DETAILS

• Type of contract: National
• Contract Length: 6 Months
• Band: H
• Salary Range Starting from (p.m.): USD 1,225
• Duty station: Golo
• Start date: As soon as possible
• Closing Date for Application:

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national employees. For questions regarding the vacancy, please contact (faisal.mumin@drc.ngo)

WHAT WE OFFER      

1. Two Bonuses (during two Eid festivals)
2. Contribution to National Social Insurance and Pension Fund
3. Health Insurance Plan including family
4. Group Personal Accidental Insurance
5. Excellent Working Environment and Opportunity for Growth
6. Various Learning and Development Courses

APPLICATION PROCESS

1. Applications must be submitted through the mentioned link on the page by clicking on “Apply” Button.   
2. All applicants must send a cover letter along with an updated CV (we encourage CV no longer than four pages) in English.
3. Mentioning three referees' details of your present supervisor and HR along with past employment supervisor in the CV.

Note: Applications sent by email will not be considered. In addition, DRC doesn’t charge any fee for any of its recruitment process & believes in equal opportunity in employment regardless. If you have questions, you can visit our FAQ page. 

For further information about the Danish Refugee Council, please consult our website: www.drc.ngo.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, female candidates are particularly encouraged to apply to bridge the gender gap. 

Equal Opportunities: DRC is an equal-opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race,

marital status, or other protected characteristics.   

***FRAUD ALERT***

It has been brought to the attention of the Danish Refugee Council (DRC) that there have been instances of fraudulent job offers, purporting to be from DRC in Sudan. These offers reportedly concern fraudulent employment opportunities to applicants asking for money. DRC would like to stipulate that the organization never charges or accepts any money from job seekers during the recruitment process. DRC recommends that you do not respond to unsolicited offers of employment.