Fleet and Movements Intern

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration.

 

The Internship Programme aims at attracting talented students and graduates who have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities. Interns must be between 20 and 36 years old and should have less than two years of relevant working experience. 

 

In general, the Internship Programme aims at attracting talented students and graduates who:

 

a) have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities;

b) are holding a scholarship for internship placements in international organizations and/or for whom internship is required to complete their studies; or

c) are sponsored by governmental/non governmental institutions and/or academia to work in specific areas relevant to both IOM and the sponsor.

d) are either enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent) or have graduated in the last 12 months.

e) are between 20 and 36 years of age.

 

Background Information

Supervision

Under the overall supervision of the Head of Resources Management in Lebanon and direct supervision of the Senior Supply Chain Associate; and, in collaboration with relevant units at Headquarters and the Administrative Centers.

Learning Objectives

1. Understand movement coordination processes by assisting in staff and beneficiary travel arrangements, vehicle dispatch, and related logistics.
2. Develop fleet management skills through monitoring vehicle usage, fuel consumption, and maintenance schedules.
3. Gain experience in procurement operations by supporting the preparation of procurement documents, bid solicitation, and quotation reviews.
4. Enhance financial coordination abilities by following up on deliveries, verifying invoices, and liaising with the Finance Unit for timely payments.
5. Strengthen logistical planning skills by coordinating service requests for meals, accommodation, and other movement-related needs, ensuring timely fulfillment and effective vendor communication.
6. Improve organizational and administrative competencies by assisting in the planning and execution of meetings, workshops, trainings, and events.
7. Build adaptability and teamwork by contributing to various tasks and responsibilities as assigned by supervisors.

Training Components and Learning Elements

• Introduction to IOM’s Fleet & Movements operations and humanitarian logistics.
• Vehicle dispatch procedures and movement coordination protocols.
• Fuel consumption tracking and vehicle maintenance scheduling.
• Preparation of procurement documents and bid solicitation.
• Vendor communication and service coordination.
• Invoice verification and payment processing with the Finance Unit.
• Organizing logistics for meetings, workshops, and trainings.
• Coordinating movement-related services (meals, accommodation, etc.).
• Use of tracking tools and reporting systems.
• Soft skills development: communication, time management, and teamwork.
• Hands-on experience in coordinating staff and beneficiary movements.
• Exposure to fleet monitoring systems and maintenance planning.
• Practical involvement in procurement and vendor management.
• Real-time tracking of service requests and logistical needs.
• Collaboration with finance and administrative units.
• Participation in organizing internal events and trainings.
• Development of problem-solving and multitasking abilities.
• Feedback and mentoring from supervisors and team members.
• Understanding of IOM’s operational standards and compliance procedures.

Education

 

Experience

 

Skills

 

Languages

English and Arabic are required for this internship.

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

 

Travel required

No

 

Required Competencies

 

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

 

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes