WFP Berlin Office - Business Support Assistant G5

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

We are seeking to fill the position of Business Support Assistant G5, based in the WFP Global Office in Berlin, Germany.

Please note that this vacancy announcement is being issued internally and externally.

ORGANIZATIONAL CONTEXT

As part of WFP’s Partnerships and Innovation Department, the WFP Global Office Berlin manages WFP’s partnership with the governments of Germany, Austria and Liechtenstein, raises public awareness of hunger and malnutrition, and provides information on WFP’s work through media and other channels. 

Under the supervision of the Director or designate, the Business Support Assistant (G-5) will ensure the smooth running of daily administrative and logistical activities in the WFP Global Office Berlin.

JOB PURPOSE

The incumbent will be responsible to delivering a wide range of administrative and business support activities to facilitate effective service delivery. The role requires producing accurate and organized work with minimal supervision, maintaining effective communication, and demonstrating a proactive, client-oriented approach with the ability to handle sensitive and confidential matters.

KEY RESPONSABILITIES (not all-inclusive, nor exhaustive)

• Collate information for inclusion in reports, documents and correspondence, to support the effective work of other staff.

• Exchange information with WFP HQ Divisions, Regional and Country Offices, and external partners including embassies, UN agencies, and government offices.

• Respond to standard queries and provide timely and accurate guidance.

• Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.

• Manage and maintain records and databases, to ensure information is organised and readily available for staff.

• Maintain relationships with a range of individuals through provision of business support to assist in information sharing and service delivery to staff.

• Proof-read reports, documentation, correspondence, etc., making changes in line with established guidelines where appropriate.

• Contribute to improvement of business procedures and processes.

• Collect and perform basic analysis of data to contribute to quality business information management.

• Provide guidance to junior colleagues in performing their duties.

• Facilitate procurement processes for the office.

• Liaise with UNDSS focal points regarding security matters.

• Perform other assigned tasks as required.

STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
 

Language: Working knowledge (proficiency/FAO level C) of English and at least intermediate knowledge (level B) of German.

Experience: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Essential Requirements:

• Ability to organize and maintain data, identify data discrepancies, and independently rectify problems.

• Ability to monitor and record financial transactions.

• Knowledge of standard office software packages, e.g. Microsoft Word and Excel.

• Good communication skills, strong attention to detail, ability to maintain confidentiality and to work effectively under pressure while meeting tight deadlines and following clear instructions.

• Familiarity with procurement procedures.

Desirable Requirements:

• Ability to develop and maintain relationships with a range of individuals.

• Knowledge of specialized common business practices and methods.

• Ability to use standard office equipment such as photocopiers and scanners.

• Experience with a UN or intergovernmental organization.

Knowledge and Skills:

• Knowledge of specialised common business practices and methods, gained through relevant technical training and experience.

• Ability to develop and maintain relationships with a range of individuals in order to provide a high quality support service.

• Ability to carry out basic data analysis and independently rectify problems requiring attention.

• Ability to monitor and record financial transactions.

• Good communication skills required to give and receive information and work with a variety of individuals.

• Ability to maintain confidentiality.

TERMS AND CONDITIONS
 

Please note that this is a local recruitment. General Service Staff positions are recruited locally; therefore, applicants must be residents of Germany and possess a valid legal work permit at the time of application. Candidates must reside within reasonable commuting distance (up to 1.5 hours) of the WFP office in Berlin, Germany (Zimmerstraße 79–80, 10117 Berlin).

Working arrangement: The selected candidate will be required to work on-site at the WFP Berlin office during regular business hours.

Applicants who are not currently residing within commuting distance must already live in Germany and be willing to relocate to Berlin at their own expense before taking up the assignment. WFP will not cover relocation or living expenses and will not provide assistance in obtaining residency status or work permits. Preference will be given to candidates who already reside within commuting distance of Berlin.

WFP offers a competitive compensation package, determined by the contract type and the selected candidate’s qualifications and experience.

Salary scale: UN Salary Scale.

For more information about working with WFP and our global operations, please visit our website and explore the sections “Our Work” and “Countries”.

All applications must be submitted in English. Only applications received in English will be considered.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.