Logistics and Government Liaison Analyst [Open to external applicants]
Baghdad
- Organization: UNDP - United Nations Development Programme
- Location: Baghdad
- Grade: Junior level - NO-A, National Professional Officer - Locally recruited position
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Occupational Groups:
- Political Affairs
- Logistics
- Democratic Governance
- Supply Chain
- Closing Date: 2025-11-13
Background and Organizational Context:
The UNDP Iraq Country Office administers and manages common premises and shared services on behalf of the co-located UN agencies, funds, and programmes. The Common Premises (CP) Unit is established to ensure the efficient, secure, and cost-effective management of all common premises, assets, and services. The unit's objective is to provide high-quality support services to all Participating Agencies, enabling them to focus on their core mandates.
Position Purpose:
Under the overall guidance and direct supervision of the Operations Specialist – Common Premises, the Logistics and Government Liaison Analyst assist in providing logistics support to ongoing air, land, sea, or rail operations in the area. The Logistics and Government Liaison Analyst also provide efficient and effective support with protocol and facilitation of logistics and administrative services with government authorities and related collaborators, guide UN and non-UN organizations on government processes and relevant contact offices for their operations. Support UN and non-UN organizations on following up government approvals and payments, building partnerships and mobilizing resources,
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
Key Duties and Accountabilities:
Ensure the implementation of operational strategies and efficient functioning of the logistics and Government liaison services with a focus on achieving the following results:
- Full compliance of administrative activities with UNDP rules, policies, and strategies.
- Providing inputs into the implementation of results-based work plans for the logistics and Government liaison unit and the integrated CP Unit workplan.
- Supporting administrative, logistics and government liaison services.
- Develop and implement strategies to enhance logistics operations, government liaison, reduce costs, and improve service quality.
- Coordinate transportation services offered to UN and non-UN organizations ensuring continuous safe and un- interrupted quality service.
- Ensure reliable fleet of vehicles and inventories of high-quality to deliver transportation services.
- In collaboration with Welfare Unit, facilitate access to UN compounds for partners visiting the UN compounds on programme events for workshops and conferences.
- Coordinate travel management, shipping arrangements, for clients on request.
- Oversee the receipt of the goods including custom clearance, transportation, warehousing and distribution.
- Coordinate the entire circuit related to shipping and receiving arrangements in liaison with the office's Transit Company.
- Ensure all logistics activities adhere to organizational policies, donor requirements, and local regulations.
- Ensure compliance with legal, safety, and quality standards in logistics operations.
Provides efficient logistics and government liaison support, focusing on achieving the following results:
- Support the Welfare Unit with administrative processes (logistics and facilitation with government) for preparation of conferences, workshops, and retreats.
- Coordinate with UN and non-UN organizations on their requirements for government attention and facilitation.
- Facilitate IZ badges access for third parties and relevant clients including non-UN organization personnel and partners.
- Serve as liaison with government authorities on matters related to government approvals, clearances, recoveries of government contributions, protocols and meetings.
- Provide CP and UN/UNDP management with updates on relevant changes in government rules, processes and changes in officials.
- Oversee the transportation team daily recording of vehicle logs and preparing monthly vehicle maintenance reports.
- Researching and retrieving statistical data from internal and external sources related to logistics and government liaison services, and preparing charts, tables, and statistical reports, to the CP management and relevant team members.
- Monitoring deadlines, commitments made to clients, actions taken, and coordinating, collecting, and submitting reports to the Unit Head.
- Assisting in the preparation of documents for office audits.
- Maintaining the filing system for the logistic and government liaison unit to ensure the safekeeping of confidential documents.
- Monitoring cost recovery for all services provided by the Unit to UN agencies and non-UN organizations.
- Preparing monthly planning for transportation services, monitoring progress and providing advice on improving services and addressing issues that may arise.
- Preparing monthly planning for government liaison services, monitoring progress and providing advice on improving services and addressing issues that may arise.
- Participate in the annual Unit planning exercise to develop Unit workplan for the logistic and government liaison unit.
Provides support for office maintenance and asset management, with a focus on achieving the following results:
- Coordinate and maintain up to date information about vendors and contractors for transportation.
- Collect and analyze logistics data to monitor performance and identify trends.
- Contribute to the physical verification of offices and CP assets.
- Contribute to the management of inventories of goods and supplies.
- Contribute to compliance with UNDP rules, regulations, policies, and strategies and the implementation of internal controls.
- Contribute to cost recovery of logistics and government liaison services.
Management and maintenance of shared services to ensure integrated operations in shared facilities:
- Contribute to the development of the annual shared premises budget in cooperation with the Finance Unit.
- Develop proposals for improving shared services, and new business.
Support for building knowledge and sharing, with a focus on achieving the following results:
- Participation in training for operations/CP staff on administrative issues.
- Contribution to knowledge networks and communities of practice
- Contribution to the preparation, updating, and monitoring of SOPs (Standard Operating Procedures) related to Logistics and general administration.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Supervisory/Managerial Responsibilities: None
Requirements:
Education:
Advanced university degree (master’s degree or equivalent) in Logistics and Supply Chain, Business Administration, Public Administration, Finance, Economics, or related field is required, or
A first-level university degree (bachelor’s degree) in the areas mentioned above in combination with an additional 2 years of qualifying experience will be given due consideration in lieu of the advanced university degree.
Experience, Knowledge, and Skills:
Applicants with a Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience. Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience at the national or international level in logistics, supply chain or procurement.
Experience in developing countries is desirable.
Experience in managing customs clearance, and regulatory compliance is desired.
Experience in operational efficiency by reducing logistics costs in the movement of goods is desirable.
Experience in UNDP and/or UN procurement policies and procedures is an asset.
Experience in the use of computers, office software packages (MS Word, Excel, etc.), and web-based management systems such as ERP is desired.
Language Requirements:
Fluency in English and Arabic languages is required.
Knowledge of Kurdish language is an asset.
Expected Demonstration of Competencies:
Core:
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies:
Thematic Area: Business Direction & Strategy (Negotiation and Influence)
Reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiate mutually acceptable solutions through compromise and create ‘win-win’ situations.
Thematic Area: Business Development (Knowledge Generation)
Ability to research information and to turn it into useful knowledge, relevant for context, or responsive to a stated need. Ability to apply existing concepts to new situations, and to develop new concepts to generate workable solutions and new approaches. Knowledge of relevant concepts, conceptual models, and theories that can be useful in addressing new situations.
Thematic Area: Business Management (Risk Management)
Identify and organize action around mitigating and proactively managing risk.
Thematic Area: Data (Data Analysis)
Ability to extract, analyse and visualize procurement data to form meaningful insights and aid effective business decision making
Thematic Area: Procurement (Supplier / Relationship Management)
Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations
Thematic Area: Administration & Operation (Management of Shipment)
Knowledge of regulatory frameworks and processes related to management of shipments, including contracting of shipments for staff members who travel on initial appointment, reassignment and repatriation.
Equal opportunity
As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination.
UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.
Sexual harassment, exploitation, and abuse of authority
UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles.
Right to select multiple candidates
UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Scam alert
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Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.