Finance Officer

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified candidate for a Finance Officer. If you are a skilled and motivated professional ready to make a difference, we want you on board! Together, we’ll work to deliver impactful humanitarian solutions in challenging environments.

About the job

The Finance Officer main objective is to provide efficient and effective financial management according to DRC’s internal and donor procedures, as per the Operations Handbook.

Responsibilities:

Cash/Management:

• Cash request – Field. Prepare formal letter and ensure delivery done on time and follow up with the bank on any issue related to cash delivery, and update the trucker.
• Daily cash count, make a daily cash count in absent of the other officer and get it approve by the Finance Coordinator.
• Monthly Salaries payment: prepare authorization letter for salary payment for all field offices and update the trucker.
• Do a weekly cash reconciliation, in absent of the other finance officer, based on posted transactions in DRC Dynamics and send to Finance Coordinator for review.
• Fund request-HQ, in absent of the Finance Coordinator, prepare request for fund and send to HQ and create an invoice journal into Dynamics.
• Monthly cash count/reconciliation, in absent of the other finance officer, do a monthly cash count and reconciliation base on transactions posted in Dynamics and get approval from HOSS or CD.

Bank Management:

• Subitute in absent of the other finance officer on daily E Banking payment - Creator, substitute in paying vendor invoices to the correct bank account provided on the invoices, and follow up with the bank on any payment with system error.
• Monthly bank reconciliation signed by HoSS/CD, in absent of the other officer prepare monthly bank reconciliation and get approval from HoSS/CD
• Monthly pay salaries for staff with bank account, accurately and to correct bank account, in absent of the other finance officer.
• Monthly payment for national staff PIT and Expat taxed, correctly prepare bank transfer letters to the taxed Authority for the states and NRA, in absent of the other Finance Officer.

Accounting:

• Daily journal entry (Accrual). Create Cost invoice and any projects costs for staff like, Work permit, expense claim, perdiem, final entitlement etc., and, book in Dynamics advance settlement expense to the project as per details provided in the expenditure supporting documents.
• Daily stage PO invoice, in accordant with DRC Dynamics rules, follow up any pending invoice in the vendor workflow in the system.
• Daily receive invoices from supply Chain and staff related document for payment from HR.
• Monthly create all off line transactions into DRC dynamics as per intercompany journals rules.
• These include (BCD flight Invoice, Dynamics users license, Vehicle insurance, staff Insurance, Danimex invoice for Thuraya etc.
• Monthly booking of MRDC, book to project the entire month cost invoice per staff per project base on allocation provided by the budget holders.
• Monthly create journal for the PIT to offset the monthly accrual from salaries journal or staff entitlement journals.
• Monthly Create general journal in Dynamics for the Expat taxed.
• Monthly create offset account for the accrued taxed on any contract like rent, consultant.
• Monthly booking of amortization costs, make booking to project of any deposit accruals, or purchase of Assets made on loan by HQ.
• On monthly basis, Send to HQ approved cash counts and bank statement on first date of every month, in absent of the finance coordinator.
• Bi-weekly advance closure follows up. In absent of the other officer, follow up with staff who have open advance to settle advance in time.
• Daily/Weekly/Monthly payments (PAID stamp), in absent of the other colleague. Stamp all paid invoices with PAID stamp.
• Monthly closure of books, substitute in closing the books in soft copies and hard copies documents, make sure all vouchers are correctly, and accurately uploaded to the share point and all files are well label and store.
• Monthly upload of UNHAS book in project expense journal in absent of Finance Coordinator, receive UNHAS Flight statement from Admin and post cost to projects in dynamics through the expense journal.
• Project Management:
• Refund of unspent budget amounts, make transfer to Donor account for any unspent and ineligible costs.
• Monthly Assets reconciliation against TDL, reconcile all asset against TDL for each grant.

Reporting:

• Prepare Quarterly API report, in absent of Finance Coordinator, and share with the HoSS.

Finance Review:

• Checking of exhaustiveness of invoices, review all documents attached to invoices/advance closures in accordance with DRC Procurement Policies and Procedures
• Review advance closure document, according to DRC minimum documentation policy.
• Review Staff final entitlement, in absent of the Finance Coordinator, review staff`s NSIF, gratuity, and expense claim
• Receive all documents delivered in finance for payment supporting document to PO and Cost invoice.

Audit:

• Commenting on transactions after project ending date, review and give comment on each transaction posted after project period

Required Skills & Qualities

Proven ability in implementing financial processes on large scale missions.projects
Proven ability to ability to multitask, be proactive, work with limited supervision 
Excellent Computer Skills (MS Office, Internet) and advanced proficiency in Words, Excel and Power Point and ERP systems are required.
Proficiency (written and spoken) in the English language.
Proven significant Financial Management experience.
Proactivity, with a sound commitment to teamwork and with a spirit of genuine collaboration
Good communication skills, as well as patience and politeness, are required.
Multi-tasking and Organizational skills are a must.
Adaptable and Flexible.
Team-oriented & a good sense of humor.

In this position, you are expected to demonstrate DRC’ five core competencies: 

 Striving for excellence: You focus on reaching results while ensuring an efficient process. 

 Collaborating: You involve relevant parties and encourage feedback. 

 Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly. 

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: 12 Months

Band: Non-Management Band H1

Work location: Juba

Start date: 1st January 2026

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for employees on national contracts; please refer to our website for more details.

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: 20th November 2025
 

For more information about the Danish Refugee Council, please visit our website drc.ngo.

Danish Refugee Council is an equal opportunity employer. We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment regardless of personal characteristics or attributes.