Logistics Officer (Fund Management & Commodity Accounting) NO-B | Kinshasa | DR Congo

DEADLINE FOR APPLICATIONS

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ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

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WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Job Title : Logistics Officer ( Fund Management & Commodity Accounting)

Type Of Contract/ Level : Fixed-Term (NO-B)

Unit/ Division : Supply Chain

Duty Station (City/ Country) : Kinshasa, DR Congo

Duration : One year (renewable)

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of the WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

THE ROLE

To provide strategic and technical support to logistics funds management and commodity tracking operations that directly enable WFP’s programmatic delivery in the Democratic Republic of Congo.

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):

1. Lead the Funds Monitoring and Commodity Accounting team and ensure adequate response to field support requests during the budget planning review and Country Strategic Plan (CSP) implementation.

2. Ensure continuity of operations and mitigate risk of deficit or surplus through adequate budget planning and monitoring to ensure full cost recovery and fund management process.

3. Review the Supply Chain funds monitoring controls and reports needed to measure performance (actual vs. planned) and cost analysis, including the quarterly monitoring tool for Country Strategic Plan (CSP).

4. Ensure International Public Sector Accounting Standards (IPSAS) compliance through monthly monitoring of open logistics Purchase Order (POs) and on time creation of Payment document/Logistics Service Entry sheet (SES)/ Good Received Notification (GRNs).

STRATEGIC ROLES & RESPONSIBILITIES

Logistics Funds Management :

- Supervise recording of commitments in WINGS, services, and goods receipt acknowledgement and effect “Releases” as required and in compliance with IPSAS guidelines.

- Carry out FTC budgeting as well as regular reviews and reconciliation of funds to minimize shortfalls and surpluses.

- Prepare cash forecast to respond promptly to Logistics financial obligations; liaise with other units to ensure better use of FTC funds.

- Contribute to the preparation of project documents, funding proposals, and fund status reports as may be requested.

- Ensure adequate funds are available to cover expenditures related to logistics , monitor and report on consumption of funds.

- Ensure accurate funds tracking during project closure and resource transfer.

- Perform any other task/duty assigned.

Commodity Accounting :

- Provide oversight on commodity accounting operational matters arising in the region and assist in the implementation of corporate standards, with special emphasis on Commodity Accounting Systems (LESS).
- Ensure that WFP policies, procedures, guidelines, business rules as well as best practices are adhered to; Collect regional and statistical information related to needs in various locations.
- Assist in the training of staff on Commodity Accounting/LESS, particularly ensuring that support staff is adequately trained, cross-trained, and identify any additional training needs to achieve high working standards. - Travel occasionally when required for oversight, compliance, and support missions.
- Maintain regular oversight for Commodity Accounting data quality and integrity, processes, and procedures implementation through correspondence and direct missions. Take corrective actions on systematic irregularities.
- Ensure data captured in the system is accurate and liabilities and assets are accounted for at any given point in time.
- Ensure that transactions are performed according to the standard business processes and corporate guidelines.
- In close liaison with COs, ensure quarterly and ensure the best use of new tools, material, and guidance and provide prompt feedback to the RB/ HQ of any issues faced.
- Ensure Physical Inventories are carried out every month at each storage location, reconciled, and captured in the system before the closure deadline, ensuring full compliance of CO operations to IPSAS.
- Annual reconciliations between LESS and COMET are completed.
- Guide/support COs with backlog data analysis, as required, to bring the LESS system to live operations.
- Provide input for the Annual Country Report.
- Closely monitor sales of GCMF stock to the buying projects to ensure handover is promptly captured in the system.

Desirable Requirements :

To perform the wide range of tasks and excel in this position, the ideal candidate would also possess: Exposure to the international arena either by direct work for an international institution/organization; or, if working for a national entity, by way of interacting with international stakeholders.
 

QUALIFICATIONS AND EXPERIENCE

Education:

Advanced University degree in Procurement, Supply Chain, Business Administration, or Social Science with certification in procurement in the field, or First University degree with additional years of related work experience and/or training/courses.

Experience :

- Minimum of three (3) years of relevant and progressive working experience in the field of Procurement or Supply Chain Management in the development/ humanitarian sector.

- Experience communicating and coordinating with UN agencies/ large international conglomerates.

- Experience working with food commodity markets (incl. experience with freight markets) as well as goods and services needed in support of WFP’s Operations and its related market intelligence

Language :

Fluency (level C) in English and Intermediate (level B) in French.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  global.inclusion@wfp.org

NO FEE DISCLAIMER

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REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Please make sure you upload your professional CV in the English language

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.