DK - Resource Management Internship

Job Description

Under the overall supervision of Chief of Mission for IOM Denmark, the direct supervision of the Senior Resource Management Associate and in coordination with relevant units, the successful candidate will support the Resource Management team in administrative, financial, and HR-related tasks. The internship offers exposure to IOM’s internal operations and resource management practices in a multicultural environment.

Responsibilities

1. Assist in drafting and formatting routine correspondence, reports, and presentations.
2. Set up and maintain office files and reference systems according to standard procedures. 
3. Initiate, view and track a variety of financial and administrative transactions in WAVE (IOM’s ERP system).
4. Create Purchase Requisitions and Purchase Orders in WAVE
5. Create new Vendor Accounts in WAVE
6. Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities). 
7. Provide assistance to all staff services such as travel, expense claims, document retrieval, etc.
8. Assist with travel arrangements, including transport, accommodation, and documentation.
9. Provide general assistance in recruitment processes including but not limited to circulation of vacancy announcements, interview arrangements, preparation of materials necessary for the interviews and technical test, support with reference checks, sending out messages to candidates, etc.
10. Assist in the retrieval, drafting and formatting of reports, letters, notes and other Human Resources-related correspondence as directed.
11. Monitor and replenish office supplies and support equipment maintenance.
12. Carry out clerical tasks to support the smooth running of activities in the Unit.
13. Perform other duties as required.

Qualifications

EDUCATION

• Bachelor's degree in business administration Finance, Human Resources, or related fields from an accredited institution

EXPERIENCE

• Experience in administrative or financial support roles is desirable.
• Familiarity with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Prior experience in international or multicultural settings is an advantage.

SKILLS

• Excellent organizational and communication skills.
• Attention to detail and ability to manage multiple tasks.
• Ability to work effectively in a team and independently.
• Discretion and client-oriented approach.
• Willingness to learn and adapt to new systems.

LANGUAGES

IOM’s official languages are English, French, and Spanish. 

REQUIRED

For this position, fluency in English is required (oral and written).

DESIRABLE

Working knowledge of Danish is considered an advantage but is not mandatory

DURATION AND ELIGIBILITY

DURATION

6 months, with possibility of extension up to 9 months.

ELIGIBILITY

In general, the Internship Programme aims to attract talented students and graduates who:

• have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities.
• are holding a scholarship for internship placements in international organizations and/or for whom internship is required to complete their studies; or
• are sponsored by governmental (e.g. SU - Statens Uddannelsesstøtte / State Educational Grant and Loan Scheme) / non-governmental institutions and/or academia to work in specific areas relevant to both IOM and the sponsor.
• are students enrolled in a master’s degree programme in Business Administration, Finance, Human Resources, or a related field in an accredited academic institution in Denmark.
• Only shortlisted candidates will be contacted, and additional enquiries will only be addressed if the candidate is shortlisted.
• The appointment is subject to funding confirmation.
• Appointment will be subject to certification that the candidate is medically fit for appointment, any residency or visa requirements, and security clearances.
• No late applications will be accepted.

COMPETENCIES

The incumbent is expected to demonstrate the following values and competencies:

VALUES - All IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
   

CORE COMPETENCIES - Behavioral indicators –  Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Required Skills

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