Supply Chain assistant - Daily Worker

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation.

Overall purpose of the role:  

The Daily Worker – Supply Chain Assistant will provide temporary support to DRC’s Supply Chain and administrative operations, primarily focused on procurement, warehouse and asset support, fleet coordination, and premises maintenance. This position is designed to reinforce daily operational needs during peak workload periods or gaps in staffing. The role demands flexibility, proactive engagement, and a commitment to complete assigned tasks with accountability.

The assistant will report directly to the Area Manager (Line Manager) and technically to the Supply Chain Specialist/Officer (Technical Manager). In exceptional cases and upon written pre-approval of the Line Manager, the assistant may be requested to support other departments.

The Logistics Assistant is expected to work in line with DRC’s official daily working hours (08:00–16:00). Depending on operational needs, flexibility might be required, including weekend or extended hours.

The assistant may be required to operate from different DRC premises and/or visit supplier/vendor/warehouse sites within the region.

About the job:

KEY RESPONSIBILITIES 

A. PROCUREMENT SUPPORT

• Collect quotations from local vendors and suppliers.
• Assist in procurement/physical delivery/collection of goods or small purchases.
• Help prepare and organize procurement documentation (copies, scans, filing).
• Conduct local market surveys and price benchmarking as requested.
• Track and update supply chain related lists and trackers in coordination with the technical manager.
• Assist in supplier communications and follow up on delivery, availability, or missing documents etc.
• Assist in creating or quality/quantity confirmation for GRNs (Goods Receipt Notes).
• Support in emergency procurement and urgent market response needs.

B. WAREHOUSE AND ASSET SUPPORT

• Assist in physical verification and stock counts of warehouse items.
• Support labelling/tagging of assets, equipment, or supplies.
• Help prepare and organize asset documentation for issuance, movement, or return.
• Assist in physical movement or arrangement of stock as requested.
• Conduct regular spot checks on office consumables and advise on restocking needs.
• File asset documents and archive scanned records on shared drive.
• Coordinate the handover/return of assets between staff and track signatures.

C. FLEET SUPPORT

• Coordinate the dispatch and movement of vehicles based on daily schedules.
• Support vehicle and fuel tracking (logbooks, consumption sheets, mileage).
• Monitor generator fuel level and maintenance status when assigned.
• Assist in scanning, uploading, and filing of fleet-related documents.
• Help track insurance, registration, and vehicle inspection validity.
• Support during emergency fleet mobilization.

D. PREMISES SUPPORT

• Assist in premises-related inspections (e.g., electricity supply, solar output).
• Record and report issues with power sources (grid, solar, generator).
• Monitor and log daily solar system readings.
• Support switching between power sources (solar/grid/generator) as instructed.
• Help coordinate basic repairs or maintenance with electricians or vendors.
• Maintain log and inventory of premises tools, bulbs, fuses, etc.
• Ensure office premises safety (lights off after hours, proper closing routines).

E. OTHER DUTIES

• Translate short documents (Arabic-English-Arabic) as needed.
• Conduct archiving and data entry tasks related to procurement, fleet, asset, or warehouse.
• Assist in physical preparation and arrangement of venues for meetings/trainings.
• Any additional department related tasks clearly defined and delivered by the Technical Manager, under Line Manager’s supervision.
• In exceptional cases and upon written pre-approval of the Line Manager, the assistant may be requested to support other departments.

4. TASK MONITORING AND COMPLETION OF SERVICE

• The Supply Chain Assistant will be assigned a Daily/Weekly Task List, clearly indicating deliverables and deadlines.
• This Task List must be completed and submitted at the end of the assignment period.
• Completion must be verified and signed by the Technical Manager, in supervision of Line Manager
• In case of incomplete tasks, the reason must be documented clearly and signed.
• Submission of this verified list is mandatory for completion of service.

5. CODE OF CONDUCT AND COMPLIANCE,

• The Daily Worker is expected to fully comply with DRC’s Code of Conduct and operational standards.
• Any refusal to perform duties without legitimate justification and approval will be considered as non-compliance and may result in immediate termination of the contract.

About you:

To be successful in this role we expect that you possess the following:

• Minimum 1 year in supply chain within an I/NGO or Minimum 2 years in program support, finance, or supply chain in the private sector.
• Proficiency in Microsoft Word, Excel, and data entry.

All DRC Roles Require the Post-Holder to Master DRC’s Core Competencies 

• Striving for excellence: Focusing on reaching results while ensuring efficient processes 

• Collaborating: Involving relevant parties and encouraging feedback 

• Taking the lead: Taking ownership and initiative while aiming for innovation  

• Communicating: Listening and speaking effectively and honestly 

• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment 

Education: (include certificates, licenses etc.) 

• University degree in Supply chain, Business Administration, Engineering, or a related field.

Languages: (indicate fluency level) 

• Arabic (native) 

• English (intermediate) 

In this position, you are expected to demonstrate DRC’ five core competencies: 

Striving for excellence: You focus on reaching results while ensuring an efficient process. 

Collaborating: You involve relevant parties and encourage feedback. 

Taking the lead: You take ownership and initiative while aiming for innovation. 

Communicating: You listen and speak effectively and honestly. 

Demonstrating integrity: You act in line with DRC’s vision and values. 

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Location: Gaza Strip - Dair Al-Balah

Closing date for applications: 11-11-2025

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.

For further information about the Danish Refugee Council, please consult our website drc.ngo.