Program Manager- Documentation and Data Management

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The CORE Group Partners Project (CGPP) is a multi-lateral, multi-sectoral community health project that embodies to strengthen strategies /approaches that enhances the capacities to prevent, detect and respond to infectious disease threats whether occurring naturally or accidentally or being deliberately spread. Achieving global health security requires an inclusive and collaborative effort that builds on the interdependence among communities, civil society, the private sector, and governments, to ensure member countries meet targets identified by the international Health Regulations (2005) as measured through Joint External Evaluations. One of the core activities within the GHS project is disease surveillance and community engagement.

The CGPP is implementing community-based surveillance and community engagement as part of its ongoing polio work and global health security. The project CGPP coordinates and collaborates with key stakeholders and line ministries in addressing human health, livestock and wildlife health, as well as environmental health, through a “One Health” approach. This new approach provides the opportunity to record and report unusual events for prompt investigated before they could become outbreaks.

 The CGPP Kenya is implemented by four international organizations, World Vision (WV), Adventist Development & Relief Agency (ADRA), Catholic Relief Service (CRS) and international Rescue Committee (IRC)) dedicated to addressing infectious disease threats through community programming in cross-border Counties. Additionally, the CGPP activities in Somalia is implemented by Vision Corps Initiatives (VCI) and Zamzam Foundation (ZZF).

Position Summary

The program manager provides technical and supervisory support for the implementation of interventions related to CGPP activities in both Kenya and Somalia, specifically focusing on technical areas of polio surveillance, routine immunization activities, polio vaccination campaigns, risk communication, community engagement, and Infectious disease detection, prevention and response including vaccine preventable and zoonotic diseases. He/she will support M&E coordinator to ensure that the CGPP work is of the highest quality. As required, the program manager will work with the implementing NGO staff, headquarters-based and country stakeholders in both Kenya and Somalia. He/She will meet regularly with CGPP HOA secretariat and CGPP HQ to disseminate information on project activities, learn about new developments within the polio and Global Health Security space and strengthen coordination with relevant partners and stakeholders.

Duties/ Responsibilities.

The CGPP Program Manager will be responsible for the following tasks:

• Support CGPP annual workplans and budgets preparations for review by CGPP HOA secretariat and CGPP HQ as well as keep track of planned activities.

• Oversee and facilitate the planning, implementation, and reporting of CGPP activities in both Kenya and Somalia

• Represent CGPP at national outbreak preparedness and response planning activities for Polio and other infectious diseases.

• Support the partners in the implementation of community-based disease surveillance systems for polio and other infectious diseases including other vaccine-preventable diseases and priority zoonotic diseases.

• In coordination with other secretariat members, support the development of CGPP programmatic reports, including polio project report, GHS semiannual report, and Far-Reaching integrated delivery (FARID) project reports.

• Prepare routine weekly/monthly/quarterly project progress updates and present to CGPP HQ and or with donors

• Participate in monthly implementing partners meeting and provide project updates

• In coordination with the M&E coordinator, ensure the collection and organization of CGPP data and information in accordance with DOS M&E Framework.

• Participate in developing/reviewing the project log frame/ performance frameworks for evidence-based program decision and DOS reporting and detailed M&E implementation plans for CGPP in Kenya and Somalia.

• In coordination with the communication coordinator, support the documentation of project best practices, lessons learned and success stories through bi-weekly bulletins, and quarterly newsletters.

• Support in documentation and publication of project work in reputable scientific journals

• Support the communication coordinator in the development, translation, proofreading and editing of information, education and communication documents as required.

• Conduct quarterly and ad hoc field monitoring visits to all project areas i.e joint supportive supervision, polio SIA campaigns, data quality audits, training of frontline workers including healthcare workers, animal health assistants and community volunteers on CBS, RI and RCCE

• Support documentation of field trip reports based on the activities mentioned above.

• Support all evidence gathering activities including program evaluations, research activities, case studies and success stories

• Track performance of planned activities, outputs, and project indicators to measure achievement and track progress towards intermediate results and overall program strategic objectives

• Perform other duties as requested by the CGPP Director/Deputy Director

Qualifications

Education

• A degree in Public Health, Nursing, or other health related fields with at least 4-5 years’ experience working in a public health surveillance system, routine immunization and outbreak response activities.

• Skills and competencies.

Technical communication skills:

• Excellent written and verbal communication. Fluency in English is a requirement. Knowledge of the local language where CGPP works is an added advantage.

• Strong copywriting, editing, and content development abilities to produce compelling, audience-focused materials for reports, newsletters, success stories, press releases and lesson learnt.

• Proficiency in digital communication tools and platforms, including Mailchimp, Canva and Adobe creative software

• Strong knowledge of photography, videography, and graphic design including field-based photo/video collection, basic editing, and layout design for visibility materials.

• Digital storytelling and content adaptation skills to translate technical or project data into clear, engaging, and human-centered narratives.

• Familiarity with donor visibility requirements and branding guidelines eg Department of State, Gates foundation etc.

Surveillance and data management skills:

• Good knowledge on polices and guidelines of public health surveillance, routine immunization and One Health Concept including field experience.

• Good understanding on Monitoring, Evaluation, and Learning (MEL) concepts applied to communication activities such as ability to set and track communication indicators, collect audience feedback, and report on communication impact.

• Ability to analyze program statistical records/data using available data analytical software’s Stata, SPSS, QGIS/Arc GIS,

• Proficiency in MS packages

• Willingness to travel frequently to Northern Kenya and border regions of Somalia.

Core Competencies:

• Ability to interpret program information, policies and procedures into messages for varied audiences.

• Strategic thinking, creativity, and attention to detail.

• Ability to independently plan, organize and carry out work assignments; prepare fiscal, financial, programmatic and statistical reports.

• Strong interpersonal, coordination, organizational, problem-solving and cross-cultural communication skills

• A team player with demonstrated professional maturity to work with a multisectoral team to deliver combined results.

• Commitment to the program goal and objectives including transparency and accountability

Disclaimer Clause

This job description is not an exhaustive list of the skills, effort, duties, and responsibilities associated with the position.

Standard of Professional Conduct: The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

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