MHPSS Project Assistant

Dublin

  • Organization: IOM - International Organization for Migration
  • Location: Dublin
  • Grade: Administrative support - GS-4, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Public Health and Health Service
    • Administrative support
    • Humanitarian Aid and Coordination
    • Project and Programme Management
  • Closing Date:

Job Description

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

IOM Ireland has been operating in Ireland since 2001, currently in following areas of migration management: Assisted Voluntary Return and Reintegration, Resettlement, Family Reunification, Counter-Trafficking, Protection, Integration Support to Beneficiaries of Temporary Protection, Integrated Immigration Governance and Mental Health and Psychosocial Support (MHPSS).

Context:

IOM provides mental health and psychosocial support to international protection seekers residing in the Citywest accommodation facility with the aim to improve their psychosocial well-being and to strengthen their overall resilience.

Under the overall supervision of the chief of mission in Ireland, the Head of Unit, and the direct supervision of the assigned Project Coordinator, the incumbent will be accountable and responsible for providing efficient administrative assistance and support to the day-to-day administrative, HR and finance tasks related to the implementation of the MHPSS project.

Responsibilities

  • Assist the assigned Project Coordinator in implementing and monitoring the administrative/financial and HR activities related to the project.
  • Implement delegated administrative actions in accordance with IOM rules, regulations and instructions.
  • Maintain appropriate filing of all admin and HR documents.
  • Process in a timely manner staff expense claims and Travel claims of the MHPSS Project’s staff as per IOM rules.
  • Assisting in the purchasing of the items necessary to the project’s implementation, as per IOM rules.
  • Follow up the internal administrative and financial processes with the relevant Units.
  • Assist the Senior Project Coordinator with the all the stages of the administrative and HR functions related to the Project.
  • Provide general clerical support to the assigned Project Coordinator.
  • Perform such other duties as may be assigned by the supervisor.

Qualifications

Education
  • Bachelors’ degree in Accounting/Finance, Business Administration, or other related field from an accredited academic institution with minimum of two years of relevant professional experience; or
  • High School diploma with at least two years of relevant experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
 
Experience
  • Proven experience in a similar setting & capacity.
  • Excellent knowledge of information technology and proficiency in Microsoft Office applications especially Excel, Word, PowerPoint.
  • Experience with EU and/or international funding instruments, in financial management and reporting, accounting, budgeting and internal controls.
  • Demonstrated ability to maintain accuracy & confidentiality in performing responsibilities.
  • Strong interpersonal & intercultural skills with an attention to detail.
  • Previous work experience in international organizations and service industry companies would be an advantage.
Skills
  • Ability to work with migrants and asylum seekers
  • Interpersonal skills (i.e. empathy and emotional resilience)
  • Intercultural competence and communication skills
  • Culture-specific knowledge
  • Capacity to prevent and mitigate conflicts and bridge gaps due to language misunderstandings in an objective and impartial manner between the beneficiaries and the authorities
  • Psychological understanding in interpersonal communication and sensitivity in addressing the asylum-seekers’ claims
  • Knowledge of the procedures related to the asylum application in Ireland
  • Excellent written and verbal communication skills
  • Ability to prepare clear and concise reports and work with statistics
  • Good experience with Microsoft Office
Languages
  • IOM’s official languages are English, French, and Spanish
  • For this position, fluency in English is required (oral and written).
  • Working knowledge of any UN languages an advantage
 
Required Competencies
 
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
 
Values - all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)
  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)
  • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
  • Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
  • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
  • Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
  • Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Notes
  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
  3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
  4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
  5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
  6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Fixed-term (1 year with possibility of extension)
Vacancy Type: Vacancy Notice
Recruiting Type: General Service
Grade: G-4
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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