Human Resources Assistant

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

This position may be based in one of the IRC Ukraine offices with possible travel to other locations in Ukraine. The aim of this position is to support HR Officers and other Country Program staff with document workflow and implementing HR administration process in accordance with Ukrainian legislation and corporate requirements.   The support shall be provided across the country in a mode of the “shared services”. The HR Assistant is the member of the central team and may operate in a hybrid mode.

Job Responsibilities

Day-to-day HR Administration

• Perform day-to-day routine operations of the HR functions and duties across the Country Program.
• Provide clerical and administrative support.
• Compile and update employee records;
• Updating HR trackers (leave tracker, personal information, insurance, general employee, etc);
• Draft orders, employment agreements, other staff related documentation;
• Support HR Officers to deal with employee routine and transactional requests regarding human resources issues, rules, and regulations.
• Process document workflow required by Ukrainian legislation and in accordance with IRC Ukraine electronic filing system (employment contracts, service agreements, orders, letters, etc);
• Assist HR Manager with providing information for staff payroll (providing relevant data (absences, bonus, leaves, etc) and information regarding remuneration on service agreements.
• Process annual and other types of leaves.

Skills and Qualifications required

• 1+ years’ experience in human resources/ administration.
• Good communication and organizational skills.
• Advanced knowledge of MS Office.
• Advanced knowledge of clerical work and paperwork.
• Knowledge of labor legislation.
• HR software, databases, and management systems.
• English level – intermediate or pre-intermediate, fluency in Ukrainian.

Preferred Qualifications

• Bachelor’s degree in human resource management or social sciences (or related field).
• Experience in working with HRIS and databases.
• Familiarity with job boards.
• Desire to grow professionally with networking and ongoing training opportunities.

WORK ENVIRONMENT AND OTHER RELEVANT INFORMATION

• This role  can operate in a hybrid mode
• Exempt from overtime
• Sometimes work on weekends may be required
• Work in the matrix organization
• Fast pace of working, multitasking and stressful work
• The organization cares about staff and provides flexible working options (start early-finish early, start later-finish later, remote work)

IRC employees are eligible to the following benefits:

• Competitive salary
• Purposeful job and development opportunities
• English classes and unlimited online training courses
• Life Insurance
• Medical insurance for staff and family members
• Free psychological support to employees and their family members
• 30 calendar days of annual vacation with flexibility beyond the legally set minimum requirements
• Up to 10 days of paid medical leave

Standard of Professional Conduct: The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

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