ABOUT CHILDREN INTERNATIONAL

Children International Inc., herein referred to as CIM, is based in Manila and is an affiliate of Children International, a global non-profit, headquartered in Kansas City, USA.

Children International (CI) globally delivers child and youth development programming to break the cycle of generational poverty. Through a long-term, customized approach, we serve young people in 10 countries around the world for the first two decades of their lives. By providing access to resources such as education, healthcare and positive role models, along with life skills and job skills they need to become sustainably employed adults, we are empowering our participants to improve their own lives, while transforming their families and communities. We are in it for the long haul, because we know that the nearly 220,000 children and youth we support around the world deserve a fighting chance.

As a locally registered entity, CIM boasts of a dedicated team of over 100 staff and 200+ volunteers. The organization operates offices and programs that support more than 25,000 young people across different communities in Quezon City, Caloocan, Manila, and Calumpit, Bulacan.

KEY ACCOUNTABILITIES/SCOPE

The Cashier / Accounting Staff primary accountabilities are:

• Assist in the implementation of the accounting processes like petty cash management
• Facilitate processing of check requests
• Support in billing management, reimbursements, and remittances
• Manage and process cash advances and bank reconciliation
• Provide Audit and Fixed Asset Support
• Strictly observe confidentiality and strong ethics with respect to all beneficiary information/financial and other organizational data.
• Comply with and ensure adherence to the agency’s policies, safety and security protocols and child safeguarding norms and guidelines by self as well all stakeholders both internal and external.
• Promote diversity and inclusion, value other cultures, and demonstrate respect while relating with all organizational constituents irrespective of their race, color, faiths, gender, sexual orientation, age, caste, disabilities, experiences, beliefs and ethnicity.

ROLES AND RESPONSIBILITIES

A. Petty Cash Management and Facilitation of Check Requests 

• Process petty cash reimbursements, release, checking, and replenishment.
• Issue cash advance return receipts and official receipts.
• File paid check vouchers in numerical order, or electronic payments if applicable.
• Check and follow up liquidations, as needed.
• Check and review completeness of check vouchers, single purchase orders, other purchase requisitions and cash advance forms, and review signature by the authorized Officials.
• Enter printed checks into the Check Register and hand them over to the Administrative Assistant / Receptionist (if applicable) for cashing/distribution to the payees and vendors.
• Assist the Accounting Assistant or arrange all the checks prepared for the day together with all the Sun Systems journals/reports and the daily cash book for signature of authorized signatories (i.e., any of the two department heads and the Agency Director, the last to sign).
• Assist the Accounting Assistant or oversee stamping ‘’Paid’’ on all checks, making sure all required documents are duly attached. Write the date, check number, and invoice number / PO number / Receiving Report number (if any) on the check voucher and all supporting documents.
• Ensure that paid check vouchers have all the attachments necessary and are properly filed in accordance with the Accounting / Finance Policy.
• File official or return receipts and monthly transfers.
• Perform tele audit for specific centers, as necessary.

B. Billings, Reimbursements and Remittances

• Prepare reimbursement request to CI or sister/affiliate agencies.
• Prepare billing statement to suppliers and employees.
• Capture payments into the Cash Books and ensure that entries are coded correctly.
• Verify the accuracy of billings from vendors for check payments.
• Process all government remittances, if applicable.
• Check and verify data of beneficiaries in disbursement requests.
• Check and verify purchase orders.
• Prepare payment vouchers and ensure that transactions are coded properly and have all the necessary support documents.
• Encode invoices for generated checks, receive, and close into the E-Requester.
• Process conversion of funds from USD to local Currency.
• Assist in the relevant cash disbursements.

C. Cash Advances and Bank Reconciliation 

• Assist the Accounting Manager in follow-up for cash advances (checks under the name of employees) and other pending or needed documents to complete the paid check voucher.
• Prepare the bank deposit for all cash receipts for the day and ensure that they are deposited on the same day or the following working day.
• Liquidate, release, and close cash advances.
• Receive excess cash and prepare the ECAR.
• Encode the cash receipts to the excel template for SUN System upload.
• Prepare monthly bank reconciliation of assigned sister/affiliate Agency (applicable in the case of CIM).
• Receive cash from other stakeholders and prepare the OR. Generate Monthly Outstanding Cash Advance Report.

D. Audit and Fixed Asset Support (applicable to Asia) 

• Perform sub-project audit program (if applicable) and child information integrity.
• Perform inventory audit and fixed asset verification.
• Prepare corresponding audit reports.
• Perform inventory audit and fixed asset verification.
• Audit special donations, if necessary.

E. Education, Experience, and Key Skills

• Technical degree in Accounting, Finance, Business with an emphasis in accounting, or a related field with a minimum of 1-year experience in the accounting department with relative exposure to reporting, invoicing, data encoding, and check management. Ideally with university studies in Accounting, Auditing or Finance.
• Excellent computer skills; experience in accounting software, Microsoft Office Suite
• Proficiency with accounting software and experience with software system implementation is a plus
• Good knowledge of finance, accounting, cost accounting principles and Generally Accepted Accounting Principles (GAAP)
• Good written and verbal communication skills
• Solid knowledge of bookkeeping and accounting best practices, laws, standards, and state/national regulations

E. Attributes 

• Self-motivated and proactive with a high level of compassion, empathy, integrity, and passion to work on complex social causes, especially the cause of children and youth
• Actively pursues learning and self-development; seeks feedback; modifies behavior considering right feedback.
• Believes in collaboration and teamwork.

In addition to the above, the following are highly desirable in the ideal candidate:

• Good interpersonal skills with the proven ability to deal tactfully and build effective relationships with people across levels, both internally and externally.
• Has strict attention to detail and accuracy
• Ability to multi-task 

Travel Requirement: Minimum need to travel.

JOB INFORMATION:

• Department: Accounting
• Reports to: Accounting Coordinator
• Grade: 4

APPLICATION PROCESS

Individuals who are interested and believe they possess the necessary skills and experience are invited to submit their application through the Job posting in Impactpool. Applications must be submitted by 22 November 2025. Candidates who pass the initial screening will be invited to participate in a series of interviews and interactions with various stakeholders within the organization, and final selection will be subject to background verification and satisfactory references prior to appointment.