Project Assistant - Logistics

Brazil

Organization: IOM - International Organization for Migration
Location: Brazil
Grade: Senior Executive level - Assistant Director - General level - Internationally recruited position
Occupational Groups:
- Administrative support
- Logistics
- Supply Chain
- Project and Programme Management
Closing Date:

Job Description

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Context

The International Organization for Migration (IOM) in Brazil is implementing various projects addressing the protection, assistance, and integration needs of migrants, refugees and other vulnerable populations in Brazil. IOM recognizes the importance of accurate and timely information to foster adequate programming and ensure accountability to affected population, donors and governments. Under the direct supervision of the Relocation Coordinator and Logistics Team Leader the approved candidate will contribute to IOM operations in the northern region, directly monitoring the activities of the Logistics Team, performing activities related to project development, assistance, monitoring, reporting and guidance to migrants.

Responsibilities

Support the Logistic Team Leader on monitoring and guiding the Logistic team in delivering its demands.
Work together with the Logistics Team from the Relocation Coordination Center (Centro de Coordenação de Interiorização - CCI).
Prepare the monthly travel planning for Operation Welcome (Operação Acolhida).
Monitor and guide logistical activities carried out by Operation Welcome (Operação Acolhida).
Support the partners of Operação Acolhida, working at the CCI, in providing assistance and guidance to the migrant population and access to public services, as well as providing direct assistance when necessary.
Develop procedures for Escort activities during Operation Welcome (Operação Acolhida) travels.
Develop the schedule and activities of IOM Escorts.
Disseminate information on work plans, activities table and changes to travels of Operation Welcome (Operação Acolhida).
Prepare monthly performance reports and support the Logistics Team Leader on presenting them to the Relocation Coordinator.
Complete on a weekly basis the activities report of Logisitic Teams at the covered areas.
Perform such other duties, as may be assigned.

Qualifications

Education

High School diploma with 03 years of relevant professional experience, or
Bachelor’s degree in administration, Logistic, Management or related fields from an accredited academic institution with 02 year of relevant professional experience

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

Experience in liaising with Brazilian Government agencies, national/international institutions,
United Nations Agencies and non‐governmental organizations.
Experience in working with migrants, refugees, internally displaced persons, and other vulnerable groups; and,
Prior work experience with international humanitarian organizations, non‐government or government institutions/organization in a multi‐cultural setting is an advantage.
Works effectively with local authorities, stakeholders, and beneficiaries.
Excellent organization skills; analytical and creative thinking.
Strong interpersonal and communication skills.
Experienced user of MS Office.

Skills

Works effectively with local authorities, stakeholders, and beneficiaries.
Excellent organization skills; analytical and creative thinking.
Excellent interpersonal and communication skills.
Excellent team management and coordination competency.

Languages

IOM’s official languages are English, French and Spanish.

For this position, fluency in Portuguese and Spanish is required (oral and written) and working knowledge in English is a distinct advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (applicable only if position is with direct reports)

Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Special Short term ungraded (Up to 9 months)
Vacancy Type: Call for Applications
Recruiting Type: General Service
Grade: UG

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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