Human Resources Associate, ESGBV (Abuja, Nigeria)

Context

The International Institute for Democracy and Electoral Assistance (IDEA) is an intergovernmental organization with 35 member states hailing from different continents around the world. International IDEA aims to support sustainable democracy worldwide, doing so, inter alia, by working with both new and long-established democracies to strengthen the institutions and culture of democracy and enhance the rule of law. Located at the interface of research and practice, International IDEA serves as a forum for dialogue and uses comparative experience and analysis to identify good practices for democracy-building. It also produces knowledge tools and practical guides for democracy support. The Institute maintains a global network of experts, provides training materials, and offers strategic advice to democracy actors at the international, regional, and national levels. The Institute is headquartered in Stockholm with field offices in Africa and West Asia, Europe, Asia and the Pacific, and Latin America and the Caribbean.

International IDEA will be managing the “EU Support to End Sexual and Gender-Based Violence (ESGBV) in Nigeria” programme.  This programme aims to reduce Sexual and Gender-Based Violence (SGBV) in Nigeria by strengthening laws and policies, expanding survivor-centered essential services and driving positive social-norm change. It will ensure that people in all their diversity with particular attention to women, girls and the most vulnerable have their rights promoted and protected from all forms of violence through legislation and effective enforcement, while improving the rule of law, tackling impunity, and enhancing access to justice through a more independent, effective, responsive, transparent and gender-sensitive justice sector. The programme also advances Sustainable Development Goals 5 (Gender Equality) and 16 (Peace, Justice and Strong Institutions). The programme will work towards three anticipated Outcomes:  

• Outcome 1: Facilitate the strengthening, implementation, monitoring and enforcement of key legal and policy frameworks on the prevention of SGBV such as the Violence Against Person’s Prohibition (VAPP) Act, the response to SGBV and the protection of women, men, girls and boys in all their diversity
• Outcome 2: Improve and expand access to essential services (health, justice, protection and other related services) to recover from experienced violence, especially for survivors from rural communities, conflict-affected communities, persons with disabilities and for victims of technology facilitated GBV; and
• Outcome 3: Build the capacity of and provide resources to women’s rights organisations, social movements and other civil society organisations to influence and advance progress on promoting favourable social norms to end SGBV.

The Human Resources Associate plays a critical role in supporting HROD processes of the ESGBV programme. In this role they assist in keeping the organization updated and informed of HROD processes that support and guide people management and decision making, to help create a high-performance, sustainable organization that meets its strategic and operational goals and objectives. They actively contribute to the overall smooth running of the ESGBV programme and the HROD team, working in a collaborative manner with other team members. The Human Resources Associate must have the ability to operate in compliance with organizational policies and procedures and to perform their duties under pressure and within deadlines. They actively support the creation of a culture of leadership, development and innovation and act as a professional role model for all, at all times.

Duties and Responsibilities

1. Works closely with the HROD Officer, in guiding staff members and managers through operational milestones of the employee life cycle from recruitment and onboarding to separation;

2. Supports the recruitment process, ensuring compliance with organizational policy and procedures; Supports the preparation of job descriptions and job postings, screens and reviews candidate applications, conducts interviews and organizes the administrative aspects of recruitment process;

3. Contributes to the onboarding process of new staff members. Promotes the significance of International IDEA’s Core Values and ensures HROD policies and procedures are communicated and understood; Communicates with staff members, on frequently asked questions and advises on mandatory compliance trainings. Supports follow-up on the probationary process with both line managers and staff members;

4. Contributes to a working environment that is conducive to delivering results, fostering a spirit of collaboration, strong work ethic and team cohesion;

5. Supports the L&D needs analysis; Conducts analysis, review and update of course content on the e-learning platforms;

6. Supports timely and accurate monthly payroll information, reporting updates and preparing supporting documentation and decisions for amendments to salaries and allowances; Prepares reports and maintains records;

7. Supports the contract extensions process; Ensures correct classification of posts including relevant competencies and skills through periodic review of job descriptions; Ensures roles and individual skills align and are harmonized with operational goals and objectives;

8. Supports employee offboarding to ensure full and final settlement of staff members upon separation from the organization, including the required paperwork, formalities, and associated reports; Assists with the analysis of trends for feedback or improvement, particularly in areas related to employee engagement;

9. Maintains accurate and up-to-date personnel records in the ERP system ensuring confidentiality, performing periodic audits to ensure all required documents are collected and filed appropriately;

10. Supports the timely preparation of HROD metrics and reports;

11. Supports the timely communication of relevant HROD information and updates;

12. Supports specialized human resources projects and contributes to employee engagement initiatives;

13. Carries out such other duties and responsibilities as related to the post that may be assigned from time to time.

Safeguarding

14. Shares responsibility and obligation to safeguard and protect populations with whom they work, including adults who may be particularly vulnerable and children;.

15. Has a shared duty to safeguard from the following conduct by staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, or adults at risk; and any form of trafficking in persons.

General Profile

• Has developed knowledge and skills of human resources, policies and practices and the ability to apply them in organizational setting, through formal training or work experience;
• Good drafting skills and relevant experience in reporting, analytics and templating, with a high level of accuracy and attention to detail;
• Will contribute to assigned projects through different aspects of the employee life cycle, more specifically will conduct research and analysis to contribute to policy, and will draft various documents (guidelines, templates and reports etc);
• Adds considerable value to team-based activities in their unit, and likely to act as and collaborates with other entities of the Institute as required;
• Follows internal procedures to ensure high standards of performance and compliance with Institutional guidelines;
• Acts in accordance with International IDEA’s Core Values; Respect, Integrity, and Professionalism;
• Integrates a rights-based approach, gender, and diversity perspective in all activities.

Reporting line

•  HROD Officer (NG-FC)

Education and Experience

• University degree in human resources management, business management, public administration, law, or related field. and/or HR certification;
• Minimum of three (3) years of relevant professional experience in the field of Human Resources is required;
• Experience in data analysis and reporting, ERP systems and uploading content to organizational intranet systems considered an advantage;
• Experience working with applicant tracking systems is considered an advantage;
• Experience of working in an international context, e.g., in an NGO, an intergovernmental organization, is considered an advantage;
• Excellent knowledge in written and oral English is required; Any other widely spoken language in an International IDEA priority region (Arabic, French, Spanish) and/or official EU language would be an asset.

Terms of Contract:

• This post is advertised subject to the confirmation of funding.
• Local Post.
• Fixed term appointment for two (2) years.

Please note as this is a local post, International IDEA will bear no costs relating to the relocation of the selected candidate to the duty station. This position is open to those legally authorized to live and work in Nigeria for the duration of the contract. International IDEA is not able to support work permit applications. 

Applying for this position:

• Applications should be submitted online no later than 23:59 (CET) 26 November 2025.
• Please note that all applications must be made in English.

Selection Process:

• Evaluation of qualified candidates will include a written test assessment and up to two (2) interviews.
• Candidates selected to proceed to the next stage of the process will be contacted once all applications have been carefully reviewed.
• All candidates will be notified of the status of their application via email once the process has been finalized.

International IDEA is an equal-opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality.