Resources Management Officer (Grants and Compliance) (P)

Job Description

Job Identification (Reference Number): 17373
Position Title: Resources Management Officer (Grants and Compliance) (P)
Duty Station City: Kabul
Duty Station Country: Afghanistan
Grade: P-3
Contract Type: Special Short Term Graded (Up to six months with possibility of extension)
Recruiting Type: Professional
Vacancy Type: Special Vacancy Notice
Initial duration: Six months with possibility of extension
Closing date: 02 December 2025

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states: 
   Antigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Lao People's Democratic Republic, Madagascar, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Solomon Islands, Suriname, Tonga, Tuvalu, Vanuatu

Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM.

Organizational Context and Scope

Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of Head of Resources Management (HoRM) and in close coordination with relevant Units at Headquarters (HQs) and the Regional Office in Bangkok, Thailand, the Resources Management Officer (Grants and Compliance) will be responsible and accountable for coordinating the implementation of the risk management and compliance systems, and of grant policies and procedures in compliance with established accounting standards. The successful candidate will also support the development and management of Cash-Based Initiatives (CBI), and the monitoring of resources management ensuring compliance with IOM’s Rules and Regulations as well as with any donor-specific requirements in relation to the activities of the Country Office.

Responsibilities

Resources Management Compliance

1. In coordination with HoRM, support any audit or compliance procedures implemented by IOM or donors as needed.
2. Maintain and further strengthen appropriate internal controls to safeguard the Organization’s assets, cash and prevent fraud.
3. Review existing systems and procedures and, if necessary, recommend   improvements to strengthen internal monitoring, evaluation and control systems and  enhance efficiency and effectiveness.
4. Liaise and coordinate internally to support the development and review of Data Sharing Agreements (DSAs), ensuring alignment with IOM Data Protection Principles and applicable legal frameworks. This includes  monitoring the legal components of IOM Afghanistan’s UN to UN Partnership Agreements to ensure consistency with IOM’s internal policies, donor requirements, and UN inter-agency frameworks, in close coordination with the Regional Office Asia & Pacific (ROAP) Legal Hub and relevant units. 
5. ​ Coordinate with legal experts the preparation and validation of legal responses to external audits, verifications, and assessments related, and maintain a comprehensive repository of legal documentation to support future verifications and reporting needs. 
6. Supervise and guide assigned staff and provide capacity building trainings on IOM's administrative/financial policies and procedures, with a focus on strengthening the mission’s capacity in compliance, internal controls, and fraud prevention.
7. Participate in UN meetings such as the UN Operations Management Team (OMT) or ONE UN working groups when required. 

Risk Management

1.  Coordinate with relevant units to integrate  risk management considerations into decision-making, planning, and resource allocation;  regularly update  risk registers, including progress towards implementing the risk treatment plans.
2. Provide  technical support and guidance to strengthen internal control systems by  recommending clear accountabilities. This includes designing and enhancing risk control measures, implementing risk management procedures, and developing effective monitoring and oversight mechanisms along with the necessary tools and techniques to support their implementation.
3.  Contribute to the development of compliance Standard Operating Procedures (SOPs)by providing guidante and technical support to operational staff managing and overseeing risks and controls, including criteria for conducting risk and compliance missions, and escalate matters related to risk management, compliance and oversight.
4. Collect and analyze data on fraud incidents, fraud risk indicators, and  provide training in Anti-Fraud standards.
5. Prepare risk information for management to share with external stakeholders such as UN system-wide engagement, donors, and partners.
6. Participate in UN meetings such as the Risk Management Team (RMT) on behalf of mission.

Grants Recipients and Implementing Partner (IP)

1. Provide first-line support and guidance focusing on grants recipients and Implementing Partner (IPs) in line with the relevant internal guidance, policies, processes and procedures relating to organizational support functions including but not limited to finance, compliance, human resources, procurement, and logistics.
2.  Coordinate with LEG/ROAP the selection process for grant recipients and IP  including due diligence, budget review, contract drafting, and signing; provide recommendations for approval to the relevant authorizing officer. 
3. Maintain a database of all grants documents, including copies of applications, contracts, pertinent correspondence and ensure that copies are given to appropriate staff, Sub recipients and Implementing Partners (IP)
4. Maintain and manage grant calendars for all sub-recipients and implementing partners for reporting timeframes and transfer schedules and provide timely reminder for Sub recipients and Implementing partners regarding due dates for reporting.
5. Provide technical guidance and trainings to grant recipients and IPs on budget planning and management and financial compliance rules of IOM, donor and legal requirements as stated in the agreement.
6. In close collaboration with HoRM, recommend mechanisms that prevent fraud and corruption among grant recipients and Ps. Follow up on oversight reports and report all issues related to non-compliance of IOM policies, rules, and regulations.
7. In close collaboration with HoRM and Monitoring and Evaluation team,  coordinate and monitor the development and implementation of contractual, administrative and financial monitoring for all grant recipients and IPs.
8. Liaise with donor counterparts, cluster/sector leaders, non-governmental organizations and other relevant stakeholders as required.

Cash Based-Intervention (CBI)

1. Provide technical guidance to the Program Managers on integrating CBI into operational plans and strategies to efficiently meet programme objectives and liaising with technical sectors.
2. Represent IOM in the national Cash Working Group or other CBI-related forums and in meetings with donors, partners and other stakeholders on cash and voucher assistance.
3. Provide overall day-to-day coordination and monotiring  of all cash and voucher transfers planned under IOM operations, including  supporting the design and implementation of activities using cash and voucher modalities across the country. 
4. Liaise closely with different IOM Units in the Country Office who have direct responsibilities for elements of the administrative management of CBI delivery, including Finance, Supply Chain and Information and Communications Technology, to  coordinate proper implementation of activities. Provide inputs to the supervisor of any bottlenecks that may impede the timely delivery of CBI to beneficiaries and take required action to resolve problems.
5. Periodically participate in the review of the appropriateness of the use of CBI to deliver assistance to respond to the evolving needs in the country, and provide recommendations for improvements, including digitalization of CBI activities.
6. Coordinate with Project Managers to develop a Country Office CBI Strategy and related workplan to ensure an increased and improved use of CBI. Coordinate the development of standard operating procedures and adapt available tools to project needs at the country level.
7. Undertake and  coordinate visits to view project sites and meet beneficiaries to ensure progress is made in the achievement of project objectives.
8. Perform such other duties as may be assigned. 

Qualifications

Required Qualifications and Experience

Education

• Master’s degree in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Knowledge of and working experience of Internal Control Frameworks, systems, and reviews;
• Field experience, including coordination and cooperation with international institutions and coordination bodies;
• Experience in supervising the development and implementation of administrative control procedures, coordinating external auditing exercises;
• Exposure to and experience in UN or humanitarian field operations and emergencies in various geographical locations and multiple functional areas; and,
• Working experience in complex environment.

Skills

• Knowledge of IOM/UN mandate, field operations, organizational structure, and policies & procedures;
• Ability to timely understand the Organization’s structure and portfolios;
• Knowledge and understanding of key developments and actors within the humanitarian area;
• Demonstrated ability to prepare clear and concise reports; and,
• Ability to use software to gather, collate, analyse, and present complex information.

Languages

IOM’s official languages are English, French, and Spanish. 

For this position, fluency in English language is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, Russian, Spanish and French) and/or local language (Dari and Pashto) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country can be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted. 

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.

Required Skills

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