Senior Administrative Officer

Purpose of the Job

The Senior Officer role supports the management of the Financial Institutions (FI) portfolio and is responsible for the provision and delivery of accurate portfolio and pipeline information and analysis for a range of institutional reporting and business purposes. 

Accountabilities and Responsibilities

• Lead the pipeline management process in respect to the FI business plan and FI scorecard targets. Monitor and accurately report FI scorecard results and provide result forecasts and commentary to senior management. Prepare updated FI business presentation for team meetings. Proactively liaise with FI project teams for pipeline reconciliation and management purposes.
• Assist with the statistical and forecasting information for the preparation of annual business planning and scorecard team targets.
• Maintain an overview of the FI portfolio, pipeline and signings and ensure information systems such as DTM, BPN and Monarch have FI project related data accurately recorded and reported. Liaise with relevant teams, as required.
• Manage the upcoming approval pipeline - prepare the weekly report for senior FI and Risk management and work with OLs to provide a uniform flow of projects.
• Support FI Portfolio Manager and FI Business Leaders with the FI Credit Risk Envelope process and with the provision of counterparty exposure data.
• Undertake regular portfolio management related administrative tasks such as GET portfolio report, overdue payments report, TIMS/TOMS follow-up as well as ad-hoc reporting and analytical tasks covering a broad range of criteria for institutional reporting and business purposes.
• Assist with the preparation and submission of the annual Financial Intermediaries Report, providing data, charts and co-ordinating report content.
• Support FI Portfolio Managers with the recording and reporting of operational risk incidents and completing entries in OneSumX. Provide quarterly reporting on the key risk indicators.
• Support the FI team with using IT systems such as DTM, BPN and Tableau. 

Knowledge, Skills, Experience and Qualifications 

• Work experience - At least 1-year relevant experience in an international financial institution or donor organisation. Experience of the financial sector, working with banks and/or non-bank financial institutions would be an advantage.
• Academic Qualifications - Good relevant degree from a leading university in the country of education.
• Technical Skills - Advanced level of Excel, proficient at PowerPoint and Word. Tableau or other data visualisation skills would be an advantage.
• Internal candidates to have a thorough knowledge of the Bank’s procedures, policies and of institutional working practices. Knowledge of the following systems desirable – DTM, Monarch, Business Performance Navigator and Tableau.
• Accuracy - Strong numerical skills paying close attention to detail and high accuracy is critical.
• Team Working – Ability to work cooperatively within a small team in a multicultural environment, building effective working relations with colleagues.
• Planning & Organising – Self-motivated, ability to work to and meet tight deadlines and to plan and organise work unsupervised in a logical and efficient manner.
• Communication Skills – Ability to communicate appropriate, concise and accurate information in verbal and written formats, appropriate to the audience at the time. 
• Resilience – Ability to cope well and remain calm under pressure.

What is it like to work at the EBRD?

Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in. 

The EBRD environment provides you with:

• Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in;
• A working culture that embraces inclusion and celebrates diversity;
• An environment that places sustainability, equality and digital  transformation at the heart of what we do.

Diversity is one of the Bank’s core values which are at the heart of everything it does.  A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities.  As an inclusive employer, we promote flexible working and expecting our employee to attend the office 50% of their working time.

Please note, that due to the high volume of applications received, we regret to inform you that we are unable to provide detailed feedback to candidates who have not been shortlisted (for further consideration).