Programme Coordination Assistant
Dhaka
- Organization: UNOPS - United Nations Office for Project Services
- Location: Dhaka
- Grade: NULL
-
Occupational Groups:
- Administrative support
- Project and Programme Management
- Managerial positions
- Closing Date: 2025-11-27
General Information
Job Highlight
About the Project Office
The Ministry of Health and Family Welfare (MoHFW) is implementing a range of reform measures to strengthen the resilience, efficiency, and equity of the health system in line with the recommendations of the Health Reform Commission (2025). These reforms aim to align Bangladesh's health system with the principles of equity, participation, and accountability ensuring that health is realized as both a constitutional right and a public good. In this regard, the Ministry has prepared a comprehensive proposal titled "Health Sector Transformation in Bangladesh", outlining the strategic priorities, implementation modalities, and expected outcomes of the reform agenda. The proposal emphasizes eight key strategic areas including governance and institutional reform, primary healthcare restructuring, workforce planning, financial sustainability, digital transformation, medicine regulation, documentation of transition strategies, and stakeholder communication. The Ministry seeks the technical and strategic partnership of the World Health Organization (WHO) to support the implementation of these reform initiatives.
Job Specific Context
The Ministry of Health and Family Welfare (MoHFW) is implementing a range of reform measures to strengthen the resilience, efficiency, and equity of the health system in line with the recommendations of the Health Reform Commission (2025). These reforms aim to align Bangladesh's health system with the principles of equity, participation, and accountability ensuring that health is realized as both a constitutional right and a public good. In this regard, the Ministry has prepared a comprehensive proposal titled "Health Sector Transformation in Bangladesh", outlining the strategic priorities, implementation modalities, and expected outcomes of the reform agenda. The proposal emphasizes eight key strategic areas including governance and institutional reform, primary healthcare restructuring, workforce planning, financial sustainability, digital transformation, medicine regulation, documentation of transition strategies, and stakeholder communication. The Ministry seeks the technical and strategic partnership of the World Health Organization (WHO) to support the implementation of these reform initiatives. WHO will provide technical assistance, policy advice, and coordination support to ensure that the reform measures are effectively implemented and aligned with global best practices in health system strengthening. The Program Coordination Assistant will provide operational, logistical, and administrative support to the Program Manager and consultants involved in the Health Sector Reform Programme, ensuring the smooth coordination of meetings, workshops, documentation, and communication activities. This role is crucial for maintaining efficient operations within the Coordination and Operations Cell (COC) and supporting the implementation of Bangladesh’s Health Sector Reform Programme under the Ministry of Health and Family Welfare (MoHFW).
Role Purpose
The Programme Coordination Assistant provides operational, logistical, and administrative support to the Program Manager and consultants, ensuring smooth coordination of meetings, workshops, documentation, and communication activities related to the Health Sector Reform Programme.
Functions / Key Results Expected
1. Operational Support
Provide operational support to the Program Manager and consultants in the day-to-day activities of the Health Sector Reform Programme.
Assist in the preparation of meeting agendas, minutes, and other relevant documents.
Coordinate the logistical arrangements for meetings, workshops, and other events, including venue booking, equipment setup, and catering.
Maintain and update contact lists of relevant stakeholders, including government officials, development partners, and technical experts.
2. Logistical Support
Assist in the procurement of goods and services required for the Health Sector Reform Programme, in compliance with UNOPS rules and regulations.
Coordinate travel arrangements for consultants and other personnel, including flight bookings, visa applications, and accommodation.
Manage the inventory of office supplies and equipment, ensuring adequate stock levels and proper maintenance.
Provide support in the organization of workshops, seminars, and conferences, including participant registration, material distribution, and venue management.
3. Administrative Support
Provide administrative support in the preparation of reports, presentations, and other documents.
Maintain and update files and records, both in hard copy and electronic format.
Assist in the processing of payments and invoices, ensuring accuracy and compliance with financial procedures.
Respond to routine inquiries from stakeholders, providing accurate and timely information.
Support the Program Manager in monitoring project progress and identifying potential challenges.
4. Documentation and Communication Support
Assist in the compilation, maintenance, and dissemination of reform outputs, reports, and communication materials.
Support the development and implementation of communication strategies to enhance transparency, accountability, and citizen engagement.
Assist in the preparation of reform briefs, meeting notes, analytical, and policy documents.
Any other duties assigned by the Program Manager
Skills
Competencies
Education Requirements
- High School Diploma with 4 years of relevant experience.
- Bachelor degree in social sciences, business administration, communications or related field is desired.
Experience Requirements
- 4 years of experience in providing administrative, logistical, and operational support in a project or program setting is required.
- Experience in the health sector or with international organizations is desired.
Language Requirements
| Language | Proficiency Level | Requirement |
|---|---|---|
| English | Fluent | Required |
| Bengali | Fluent | Required |
Additional Information
- Please note that UNOPS does not accept unsolicited resumes.
- Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
- Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered.
- Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
- UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
- Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
- We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
Terms and Conditions
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
- For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
- For more details about the contract types, please click here.
- All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
- It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.