Senior Programme Support Associate

Damascus

  • Organization: IOM - International Organization for Migration
  • Location: Damascus
  • Grade: Administrative support - GS-7, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Legal - Broad
    • Monitoring and Evaluation
    • Project and Programme Management
  • Closing Date:

Job Description

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

 
Context

Under the overall supervision of the Chief of Mission (COM) and direct supervision by the Head of Programme Support Unit and in close coordination with the Regional Project Development Officer at the Regional Office and relevant Units at Headquarters, the incumbent will support aspects of project development, reporting and compliance.

Responsibilities

  1. Support the preparation of results-based concept notes and project proposals, compiling background information, organizing documentation, and assisting the Programme Support Unit in aligning submissions with donor requirements and organizational priorities. 
  2. Lead PRIMA-related processes for IOM Syria, including the timely upload, review and updating of project information, concept notes and budgets, and coordinating with relevant colleagues to maintain accurate and complete records.
  3. Work closely with M&E colleagues to keep the established MEAL system updated with programme achievements, facilitate access for programme staff, and compile data for use in reporting and internal planning.
  4. Coordinate inputs for internal and external situation reports and other reporting products, consolidating information from relevant units to highlight IOM Syria’s achievements by project, donor, and programme area.
  5. Regularly research, follow-up, compile, analyse and present information/data on national, regional and international developments, reports, and other relevant documentation, highlighting noteworthy issues for the consideration of appropriate parties.
  6. Support Programme Support colleagues in identifying realistic funding opportunities by reviewing calls for proposals, compiling donor information, preparing donor profiles, and gathering information needed to guide resource-mobilization efforts.
  7. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
  8. Coordinate the preparation of correspondence, briefing notes, presentations, narrative and financial reports; ensure status reports are prepared and submitted in a timely manner.
  9. Support the endorsement and PRIMA upload process for concept notes and project proposals and assist Project Managers in compiling information for donor reports in coordination with relevant units in the CO and RO, in line with IOM policies, standards and internal procedures.
  10. Perform other related duties as assigned.

Qualifications

Education
  • High school diploma with seven years of relevant experience; or,
  • Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with five years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
 
Experience
  • Experience in project support, reporting, fundraising or programme development with UN, international or national Organizations.
  • Experience contributing to donor reports, project documentation and funding submissions.
  • Experience working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups is an advantage.
  • Experience working in a multicultural environment and coordinating with international humanitarian organizations, governmental or non-governmental institutions is an advantage.
Skills
  • Strong drafting, editing and information-synthesis skills.
  • Solid organizational and coordination abilities, with attention to detail.
  • Proficiency in data compilation and basic analysis to support reporting and project development.
  • Ability to work independently on multiple priorities and deliver under tight timelines.
Languages
  • For this position, fluency in English is required (oral and written) and working knowledge of Arabic
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
 
Required Competencies
 
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
 
Values - all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 2)
  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)
  • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
  • Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
  • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
  • Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
  • Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Notes
  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
  3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
  4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
  5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
  6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Special Short Term Graded (Up to 9 months)
Initial Contract Duration: 6 months with the possibility of extension
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-7
Alternative Required Language 1: Arabic
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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